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Executive Assistant, Global Partnership for Sustainable Development Data

  • Job
    Part-time
    Junior & Mid Level
  • People, HR & Administration
  • London

Requirements

  • At least 1-3 year of administrative experience
  • Executive assistant experience preferred
  • Proficiency in Microsoft Office Suite
  • Willingness to manage work calmly in demanding and fast-paced environments with many moving pieces
  • High degree of professionalism and strong work ethic
  • Excellent writer and communicator
  • High level of attention to detail, flexibility, and patience
  • High level of integrity and discretion in handling confidential information
  • Problem solver who thinks laterally to resolve situations and find the right answers
  • An exceptional team player; exemplifies a work style that is flexible, respectful, collaborative and nimble
  • Can build trust and confidence across a diverse range of staff, board members, and partner organizations
  • Can build strong relationships and trust across culture, race, gender, and other group identities, both internally and externally
  • Assessment is part of the interview process
  • Can travel internationally 1 – 2 times per year

Responsibilities

  • Support to the CEO:
  • Own and manage the CEO’s extremely active calendar, including meeting logistics and technical support, ensuring that time is allocated to the highest priorities. This includes proactive troubleshooting and providing solutions in a complex and fast-moving environment
  • Serve as primary internal and external point of contact for the CEO for all meetings, events and speaking engagements
  • Communicate directly, and on behalf of the CEO, with board members, donors and high-level executives from government, civil society, and the private sector, on matters related to the Partnership
  • Support the preparation and delivery of written materials and presentations, including conducting background research, providing first drafts, and formatting materials in association with the CEO’s speaking engagements and meeting participation
  • Arrange all travel for the CEO
  • Process reimbursements and credit card reports for the CEO.
  • Serve as a confidential source of information to the CEO
  • Governance Support:
  • Schedule governance meetings and individual meetings with board members
  • Arrange logistics for in-person meetings
  • Prepare and or/coordinate the drafting of agendas, memos, or presentations for board meetings, under the direction of the CEO and the Associate Director of Strategy and Development
  • Take notes and draft minutes for governance meetings and other high-level meetings.
  • Track and support on any next steps or follow-up areas identified in meetings
  • Other Duties:
  • Provide support to the Operations team related to scheduling meetings, arranging logistics, and organizing travel for other members of the Global Partnership, as time allows
  • Other duties as assigned

We connect people, ideas, and resources to the UN to build a better world for all.

Government
Industry
201-500
Employees
1998
Founded Year

Mission & Purpose

Since 1998, the United Nations Foundation has built novel innovations and partnerships to support the United Nations and help solve global problems at scale. As an independent charitable organization, the Foundation was created to work closely with the UN to address humanity’s greatest challenges, drive progress across interconnected issues, and unlock the promise of the Sustainable Development Goals.