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Executive Assistant (Maternity Cover)

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Just Eat Takeaway.com

22d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Madrid

AI generated summary

  • You must have experience as an Executive Assistant, fluency in Spanish and English, strong organization skills, detail-oriented, able to thrive in fast-paced environments, and handle confidential info discreetly.
  • You will manage calendars, schedule meetings, process invoices, arrange travel logistics, coordinate team events, and oversee internal communications for the EVP.

Requirements

  • We are looking for an experienced Executive Assistant who has a good understanding of the work field. Above all, you are accurate, timely and work in a structured manner. You are flexible and creative in finding pragmatic solutions.
  • Proven experience in a position as a Personal Assistant or Executive Assistant supporting (multiple) senior stakeholders.
  • Outstanding written and verbal communication skills and fluent in Spanish and business English
  • Excellent organisation and time management skills
  • Thrive in a fast-paced environment with a positive mindset whilst being able to prioritise and adapt to changes quickly
  • Keen attention to detail
  • Strong interpersonal skills paired with a high level of integrity and discretion in handling confidential information
  • Experience in coordination of cross-functional matters and supporting stakeholders across multiple time zones

Responsibilities

  • Efficiently manage calendars for the EVP, Southern Europe/ANZ Segment Director, schedule meetings and organize logistics
  • Process invoices, manage purchase orders and handle expense management
  • Arrange and oversee all travel logistics, ensuring seamless flight schedules, accommodation and transportation
  • Plan and coordinate team events, manage internal communications and organize all-hands meetings, including venue and agenda preparation

FAQs

What is the job title for this position?

The job title is Executive Assistant (Maternity Cover).

Where is the location of this job?

The location of this job is Madrid.

Who will the Executive Assistant report to?

The Executive Assistant will report to the EVP, Southern Europe/ANZ Segment Director.

What main responsibilities will the Executive Assistant have?

The Executive Assistant will be responsible for managing calendars, scheduling meetings, processing invoices, handling expense management, arranging travel logistics, and planning team events.

What qualifications are required for this position?

Candidates should have proven experience as a Personal Assistant or Executive Assistant, outstanding written and verbal communication skills in Spanish and business English, excellent organisation, and time management skills, as well as strong interpersonal skills.

Is experience with cross-functional coordination important for this role?

Yes, experience in coordination of cross-functional matters and supporting stakeholders across multiple time zones is important.

What type of work environment can one expect at Just Eat Takeaway?

One can expect a fun, fast-paced, and supportive work environment that encourages growth and celebrates its employees.

How does Just Eat Takeaway approach inclusion and diversity?

Just Eat Takeaway is committed to creating an inclusive culture that encourages diversity of people and thinking, ensuring all employees feel they belong and can bring their authentic selves to work.

Are there opportunities to learn more about the company culture?

Yes, candidates can learn more about the culture, the JETers, and find stories, blogs, and podcasts on the career site.

What mindset is expected from the candidate in this fast-paced role?

Candidates should thrive in a fast-paced environment with a positive mindset while being able to prioritize and adapt to rapid changes.

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Just Eat Takeaway.com

Technology
Industry
10,001+
Employees
2001
Founded Year

Mission & Purpose

Just Eat Take​away​.com is a lead­ing glob­al online food deliv­ery mar­ket­place, con­nect­ing con­sumers and restau­rants through our plat­form in 20 coun­tries. Like a dinner table, working at JET brings our office employees and couriers together. From coding to customer service to couriers, JET is a fun, fast-paced and supportive place where you can be yourself. No day is the same. Our days are filled with new experiences. We see every challenge that comes our way as a chance to grow, both the business, and ourselves. We’re connected to millions of food-lovers, hundreds of thousands of connected partners and some of the best-known brands of the planet. When you take your seat here, you’ll find that a simple scribble on a napkin can turn into something seen by millions. Together we transform, create, reinvent and empower every food moment. As a leading online food tech company, JET brings together the stability of a global business, with the agility of a start-up. We got here by always staying one step ahead of the competition. So load up your plate with ideas that get you excited, because at JET everything is on the table.

Culture & Values

  • #Lead

    We’re proud to be a global leader in the online food delivery market. Not just in restaurant choice and order numbers, but also by creating innovative and sustainable solutions.

  • #Deliver

    We deliver more than just fantastic food, both to our customers and ourselves. We work together to ensure success and grow our business.

  • #Care

    We care for our customers and restaurant partners by understanding their needs. This care also extends to society at large, from ethical choices to environmental initiatives.

Benefits

  • Our Mental Health First Aiders

    Our global community of Mental Health First Aiders (MHFA’s) support our mission to create a healthy and safe working environment at JET by encouraging people to speak up about their struggles and about their wellbeing in an open and positive way.

  • Wellbeing Coaching

    ​​​Sometimes we need a helping hand to achieve our wellbeing goals or to make positive lifestyle changes. At JET, employees have access to a global network of wellbeing coaches to support them to make small changes that lead to big improvements for their wellbeing.

  • Employee Assistance Programme

    We have our confidential Employee Assistance Programme that provides our JETers and their family members with access to emotional, financial, legal and other practical support 24/7/365.

  • Training and ongoing campaigning

    We run campaigns, initiatives and training to educate and empower our JETer’s and their managers to not only take care of themselves but also of each other.