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Executive Assistant (Pooling)

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Fresenius Medical Care North America

12d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Manila

AI generated summary

  • You need a relevant degree, 3 years of experience (2 as a senior executive assistant), proficiency in Microsoft Office, strong time management, confidentiality skills, and flexibility for shifts.
  • You will organize emails, schedule meetings, manage travel logistics, take meeting minutes, assist with IT support, and handle financial tasks like tracking expenses and processing invoices.

Requirements

  • Academic degree or equivalent diploma in relevant subject matter
  • A minimum of 3 years of experience, with at least 2 years as a senior-level executive assistant
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with web meeting applications
  • Strong time management skills, and the ability to multi-task
  • Confidentiality: Proven ability to handle sensitive information with discretion and integrity
  • Willingness to work in a hybrid setup at the BGC, Taguig site.
  • Open to working morning, mid-shift, and night shift schedules.

Responsibilities

  • Organizing and prioritizing emails, scheduling meetings and appointments, preparing and editing documents, presentations, and reports, and managing data entry across various systems and databases.
  • Coordinating virtual meetings, sending invitations, managing RSVPs, recording meeting minutes, and distributing resulting documents as necessary.
  • Arranging travel logistics, including booking flights, hotels, and transportation, creating detailed itineraries, and coordinating virtual or remote in-person events.
  • Creating and managing to-do lists, providing recommendations for business meetings, including restaurants, entertainment, and activities, and setting reminders for upcoming tasks.
  • Providing IT troubleshooting support, assisting with software applications, ensuring systems are up-to-date, and handling financial duties like tracking expenses and processing invoices via Accounts Receivable and Payable.

FAQs

What are the primary responsibilities of the Executive Assistant?

The primary responsibilities include organizing and prioritizing emails, scheduling meetings, managing travel arrangements, preparing documents and presentations, coordinating virtual meetings, handling data entry, and providing IT troubleshooting support.

What qualifications are required for this role?

Candidates should have an academic degree or equivalent diploma in a relevant subject, a minimum of 3 years of experience with at least 2 years as a senior-level executive assistant, proficiency in Microsoft Office Suite, strong time management skills, and the ability to maintain confidentiality.

Is experience in a specific industry required?

While the job description does not specify an industry, candidates should have relevant experience supporting senior management in a professional setting.

What kind of schedule can I expect in this role?

The position requires flexibility, as the Executive Assistant may be expected to work morning, mid-shift, and night shift schedules in a hybrid setup at the BGC, Taguig site.

Is proficiency in Microsoft Office a requirement?

Yes, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is required.

What skills are important for success in this role?

Strong organizational skills, excellent communication skills, discretion and integrity in handling confidential information, the ability to multitask, and effective time management skills are important for success in this role.

Will I be required to arrange travel logistics?

Yes, arranging travel logistics, including booking flights, hotels, and transportation, as well as creating detailed itineraries, is part of the role's responsibilities.

Are there opportunities for advancement in this position?

The job description does not explicitly mention advancement opportunities, but experience gained in this role can provide valuable skills for future career growth within the organization.

How does this role support executives?

This role supports executives by managing their schedules, organizing communications, and handling various administrative tasks, allowing them to focus on high-level decision-making and strategic initiatives.

Is prior experience in a similar role necessary?

Yes, a minimum of 3 years of experience, with at least 2 years specifically as a senior-level executive assistant, is required for this position.

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Fresenius Medical Care North America

Every patient, every day

1-10
Employees
1996
Founded Year

Mission & Purpose

Fresenius Medical Care North America (FMCNA) is the premier healthcare company focused on providing the highest quality care to people with renal and other chronic conditions. Through its industry-leading network of dialysis facilities and outpatient cardiac and vascular labs, Fresenius Medical Care North America provides coordinated healthcare services at pivotal care points for hundreds of thousands of chronically ill customers throughout the continent. As the world’s largest fully integrated renal company, it offers specialty pharmacy and laboratory services, and manufactures and distributes the most comprehensive line of dialysis equipment, disposable products, and renal pharmaceuticals. For more information, visit the FMCNA website at https://fmcna.com/.