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Executive Assistant, Saskatchewan Centre for Patient-Oriented Research

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University of Saskatchewan

7d ago

  • Job
    Full-time
    Senior Level
  • Research & Development
    People, HR & Administration
  • Saskatoon

AI generated summary

  • You need 5-7 years of executive support experience, a relevant degree or diploma, strong communication and problem-solving skills, and the ability to manage multiple initiatives discreetly and strategically.
  • You will manage the Executive Director's calendar, prepare documents, coordinate meetings, communicate with stakeholders, and support governance and special projects while ensuring confidentiality.

Requirements

  • Education: A relevant university degree or college diploma. An equivalent combination of education and experience may be considered.
  • Experience: Five to seven years’ experience providing executive support to a senior leader in a large organization with progressively more responsible roles. Experience working within an academic institution is preferred.
  • Skills:
  • Demonstrated ability to effectively work with decision-makers to achieve solutions to complex problems and sensitive situations
  • Strong written and verbal communication skills and relationship building skills
  • Highly motivated and self-directed
  • Excellent problem analysis and problem-solving skills
  • Demonstrated ability to research, summarize and effectively present information
  • Understand and ability to and maintain confidentiality, handle sensitive matters diplomatically and discreetly
  • Ability to think creatively and strategically
  • Demonstrated capacity to manage multiple initiatives with tight timelines and competing demands

Responsibilities

  • Provides day-to-day organization and strategic management of the calendar of the Executive Director establishing a balance between meeting and office/work time, determining realistic priorities for meeting requests and allowing sufficient flexibility for shifts in response to the fast paced and continuously changing agenda of the Executive
  • Ensures the Executive Director and, where appropriate, members of the team are fully prepared for all commitments
  • Drafts and prepares letters, speaking notes, presentations and other similar
  • Ensures the timely and judicious articulation of those issues about which the Executive Director needs to be aware, and/or which the Executive Director alone can address or
  • Identifies issues and risks, provides credible and complete information and develops and implements solutions as
  • Protects the integrity and reputation of SCPOR in all
  • Provides administrative support and coordination for governance committees. This includes drafting agendas; coordinating the preparation of reports; providing appropriate information and materials to the members and guests of the committees; maintaining accurate records of meetings including taking minutes, preparing correspondence and reports; and tracking and where appropriate acting upon decisions and outcomes
  • Supports ongoing communication with members, partners and other stakeholders
  • Supports the membership renewal and onboarding process for committee members
  • Working closely with the Executive Director, provides administrative support and coordination for confidential correspondence, proposals and contracts, reports, and regulatory documents
  • Provides administrative support and coordination for other committees and teams
  • Responsible for the development and maintenance of a central electronic filing system and for ensuring confidential handling and disposal of
  • Researches and presents complex information in concise professional reports or visual presentations and includes recommended strategies, where
  • Provides administrative support for special projects as

FAQs

What is the primary purpose of the Executive Assistant position at SCPOR?

The primary purpose of the Executive Assistant position is to provide confidential executive and administrative support to the Saskatchewan Centre for Patient-Oriented Research (SCPOR).

Who does the Executive Assistant report to?

The Executive Assistant reports to the Executive Director.

What are the key areas of responsibility for the Executive Assistant?

The key areas of responsibility include executive support, governance support, and administrative support.

What level of education is required for this position?

A relevant university degree or college diploma is required, although an equivalent combination of education and experience may be considered.

What is the expected experience level for applicants?

Applicants are expected to have five to seven years of experience providing executive support to a senior leader in a large organization, with experience in an academic institution preferred.

What skills are essential for the Executive Assistant role?

Essential skills include strong written and verbal communication, problem analysis and solving, the ability to maintain confidentiality, and capacity to manage multiple initiatives with tight timelines.

Is the position full-time or part-time?

The position is full-time, with a full-time equivalent (FTE) of 1.0.

What is the duration of the term for this position?

The position is term for 13 months with the possibility of extension.

What is the salary range for this Executive Assistant role?

The salary range is $52,403.00 - $92,228.00 per annum, with the starting salary commensurate with education and experience.

When is the closing date for applications?

The closing date for applications is October 16, 2024, at 6:00 pm CST.

Are there any specific commitments or values the organization upholds related to diversity?

Yes, the organization is committed to employment equity, diversity, and inclusion, and actively supports career opportunities for Indigenous peoples.

Is there an accommodation process for applicants with disabilities?

Yes, the organization is committed to providing accommodations for individuals with a disability or medical necessity and encourages applicants to notify them for assistance during the recruitment process.

University of Saskatchewan

The University the World Needs

Education
Industry
5001-10,000
Employees
1907
Founded Year

Mission & Purpose

The University of Saskatchewan (U of S) is a leading public research university located in Saskatoon, Canada, offering a wide range of undergraduate, graduate, and professional programs across various disciplines. The university's ultimate mission is to foster a transformative educational environment that promotes academic excellence, research innovation, and community engagement. Its purpose is to prepare students for success in a dynamic world, advance knowledge through cutting-edge research, and contribute to the societal and economic development of Saskatchewan and beyond. The U of S aims to enrich lives by empowering students, faculty, and staff to make meaningful contributions to their fields and communities.