Logo of Huzzle

Home

Matches

Explore

Manage

Executive Assistant to CEO/CMD

image

Boehringer Ingelheim

2mo ago

  • Job
    Full-time
    Expert Level
  • Customer Relations
    People, HR & Administration
  • Duluth

AI generated summary

  • You need a Bachelor’s degree, 10 years of relevant experience, strong communication skills, Microsoft Office proficiency, attention to detail, and the ability to prioritize and work independently.
  • You will manage the CEO's schedule, handle confidential matters, organize meetings, ensure adherence to governance practices, and uphold ethical standards in all business interactions.

Requirements

  • Bachelor degree preferred, minimum of ten (10) years executive administrative, customer service and/or relevant business experience
  • Demonstrated excellent written, editing, and proofreading skills as well as verbal communication skills
  • Excellent working knowledge of Microsoft Office (Word, Excel, and PowerPoint) and data entry experience
  • Demonstrated high degree of accuracy, problem-solving and problem resolution as well as attention to detail
  • Ability to meet deadlines
  • Demonstrated ability to work independently, using sound judgment with the ability to prioritize and make decisions
  • Energetic and eager to tackle new projects and ideas
  • Excellent organization and time-management skills
  • Must be legally authorized to work in the United States without restriction
  • Must be willing to take a drug test and post-offer physical (if required)
  • Must be 18 years of age or older

Responsibilities

  • Manages access to the executive, maintains and modifies CEO's schedule independently
  • Ensures the executive is made aware of issues that need immediate attention
  • Handles confidential business matters and maintains smooth operation of office when CEO is unavailable
  • Performs all Company business in accordance with all regulations and Company policy and procedures
  • Demonstrates high ethical and professional standards with all business contacts and BI employees to maintain the Company’s excellent reputation within the medical and pharmaceutical community
  • Demonstrates comprehensive knowledge of Boehringer’s mission, business processes, policies, and practices, and applies knowledge within own technical area to develop relatively advanced work results
  • Organizes and prepares for meetings, including gathering documents and attending to logistics
  • Plays a consultative role in ensuring meetings conducted are well run, adhering to budget and time constraints
  • Responsible for ensuring meetings follow good governance practices, with appropriate agendas, minutes, and action items

FAQs

What is the primary role of the Executive Assistant to the CEO/CMD?

The primary role is to provide direct assistance to the Country Management Director (CMD) and Chief Executive Officer (CEO) by managing their schedules, handling confidential business matters, and ensuring smooth operations in their absence.

What qualifications are required for this position?

A Bachelor’s degree is preferred, along with a minimum of ten (10) years of executive administrative, customer service, and/or relevant business experience, as well as excellent written and verbal communication skills.

Are there specific software skills required for this role?

Yes, candidates must have excellent working knowledge of Microsoft Office, particularly Word, Excel, and PowerPoint, along with data entry experience.

Is there a need for the Executive Assistant to attend meetings?

Yes, the Executive Assistant is responsible for organizing and preparing for meetings, which includes gathering documents and attending to logistics.

What type of work environment does Boehringer Ingelheim promote?

Boehringer Ingelheim promotes a healthy working environment with a focus on meaningful work, diversity and inclusion, mobility, networking, and work-life balance.

What are the eligibility requirements for this position?

Candidates must be legally authorized to work in the United States without restriction, be willing to take a drug test and post-offer physical (if required), and be 18 years of age or older.

How important is confidentiality in this role?

Confidentiality is extremely important, as the Executive Assistant will handle confidential business matters and maintain procedures for access to sensitive information.

Does this position require independent decision-making?

Yes, the role requires the ability to work independently, use sound judgment, and prioritize tasks effectively.

What qualities should a candidate possess to be successful in this role?

A successful candidate should demonstrate excellent organization, time-management skills, attention to detail, problem-solving abilities, and a proactive approach to handling new projects and ideas.

image

Boehringer Ingelheim

Pharmaceutical Manufacturing

Science & Healthcare
Industry
10,001+
Employees

Mission & Purpose

Boehringer Ingelheim is working on breakthrough therapies that transform lives, today and for generations to come. As a leading research-driven biopharmaceutical company, the company creates value through innovation in areas of high unmet medical need. Founded in 1885 and family-owned ever since, Boehringer Ingelheim takes a long-term perspective. More than 52,000 employees serve over 130 markets in the three business areas, Human Pharma, Animal Health, and Biopharmaceutical Contract Manufacturing.

Benefits

  • Work-life balance

  • Rewards and recognition

  • Physical and Mental Health

  • Financial wellbeing