FAQs
What is the main purpose of the Executive Assistant role?
The main purpose of the Executive Assistant role is to provide high-quality administration and efficient support to the Chief Executive and Chair.
What are the key responsibilities of the Executive Assistant?
Key responsibilities include managing the diaries of the Chief Executive and Chair, communicating with various stakeholder organizations, managing incoming communications like email and telephone calls, and supporting the monthly Trust Management Group by producing minutes and managing the action tracker.
Who does the Executive Assistant report to?
The Executive Assistant is line managed by the Business Manager to the Chief Executive and Chair, who provides professional and day-to-day support.
Are there any specific organizations the Executive Assistant will communicate with regularly?
Yes, the Executive Assistant will regularly communicate with organizations such as the CQC, local MPs, NHS Dorset, NHS England, other NHS Trusts, BPC, and Dorset Councils, among others.
What qualities are needed for successfully managing the diaries of busy executives?
The ideal candidate should possess excellent organizational skills, adaptability, and the ability to handle changing priorities effectively.
Is there an opportunity to discuss the role before applying?
Yes, interested candidates can arrange a conversation with Julia Yeates, the Business Manager to the Chief Executive & Chair, via email at julia.yeates@uhd.nhs.uk.
What kind of relationship is expected between the Executive Assistant and the CEO/Chair?
The Executive Assistant is expected to develop a close working relationship with the CEO and Chair, agreeing on processes and workload management.
What is the importance of the diary management aspect of the role?
Diary management is crucial as it requires constant revision due to changing priorities both locally and nationally, ensuring effective time management and communication among busy executives.