Executive Assistant to Global Head/ VP

Roche

Aug 26

Applications are closed

Job
Full-time
Senior Level
People, HR & Administration
Santa Clara

Requirements

- You have 6+ years of administrative assistant experience
- You have 2+ years of experience supporting senior/executive level leaders (i.e. C-Suite/ officer level role)
- You are proficient with Google Workspace including (Google docs, Sheets, Slides, Forms, Gmail, gCal, gDrive, gMeet, and Calendar etc.) or equivalent
- You have previous experience mentoring/ guiding and/or leading a team of Administrative Assistants
- You have strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting and competing priorities with minimal direction.
- You are a proactive self-starter with excellent judgment who can work independently and anticipate the executive's needs as well as make critical decisions
- You are a quick learner, be solution oriented, proactive to the dynamic needs of the organization
- You have a Bachelor’s Degree
- You have experience with Business, Financial, Budgeting, Travel & Expense, Human Capital and/or Purchase Order Management Tools

Responsibilities

Serves as the departmental information resource for general operational or administrative inquiries, requiring administrative knowledge of departmental and organizational policies and procedures.
Coordinates, schedules and prepares for meetings, events, domestic and international travel and conference calls, channeling communication and/or materials
Actively participates in internal company meetings with other administrative professionals, finds ways to apply new methods of working, improvements in work processes and supports an exchange of ideas among colleagues. Participates in administrative project initiatives within or outside the department/functional area.
Provides back-up support to other teams as necessary, demonstrating flexibility, adaptability and positive demeanor in the face of change.
Supports the department with new systems, processes and training compliance.

FAQs

What are the key responsibilities of the Executive Assistant to the Global Head/VP?

The key responsibilities include serving as the departmental information resource, coordinating meetings and travel, participating in internal meetings, providing backup support to other teams, and supporting the department with new systems and training compliance.

What are the minimum experience requirements for this position?

A minimum of 6+ years of administrative assistant experience and 2+ years of experience supporting senior/executive level leaders is required.

What skills are essential for this role?

Essential skills include proficiency in Google Workspace, strong organizational skills, flexibility in managing priorities, proactive problem-solving abilities, and the capacity to work independently with excellent judgment.

Is a Bachelor's Degree preferred for this position?

Yes, a Bachelor's Degree is preferred for candidates applying for this position.

What is the salary range for this job?

The expected salary range for this position based on the primary location of Santa Clara, CA is $72,500 to $134,600.

Are relocation benefits available for this position?

No, relocation benefits are not available for this posting.

What qualities does Roche value in its employees?

Roche values diversity, curiosity, innovation, and the ability to work collaboratively in a research-focused environment.

Does Roche provide accommodations for applicants with disabilities?

Yes, Roche provides accommodations for applicants with disabilities during the online application process.

What types of tools or systems experience is considered beneficial for this role?

Experience with Business, Financial, Budgeting, Travel & Expense, Human Capital, and Purchase Order Management Tools is considered beneficial.

What kind of work environment can I expect at Roche?

At Roche, the work environment is collaborative and inclusive, focused on pushing back the frontiers of healthcare through innovation and diversity.

Roche

Doing now what patients need next.

Science & Healthcare

Industry

10,001+

Employees

1896

Founded Year

Mission & Purpose

Roche is a global pioneer in pharmaceuticals and diagnostics focused on advancing science to improve people’s lives. The combined strengths of pharmaceuticals and diagnostics under one roof have made Roche the leader in personalised healthcare – a strategy that aims to fit the right treatment to each patient in the best way possible. Roche is the world’s largest biotech company, with truly differentiated medicines in oncology, immunology, infectious diseases, ophthalmology and diseases of the central nervous system. Roche is also the world leader in in vitro diagnostics and tissue-based cancer diagnostics, and a frontrunner in diabetes management. Founded in 1896, Roche continues to search for better ways to prevent, diagnose and treat diseases and make a sustainable contribution to society. The company also aims to improve patient access to medical innovations by working with all relevant stakeholders. Thirty medicines developed by Roche are included in the World Health Organization Model Lists of Essential Medicines, among them life-saving antibiotics, antimalarials and cancer medicines. Roche has been recognised as the Group Leader in sustainability within the Pharmaceuticals, Biotechnology & Life Sciences Industry ten years in a row by the Dow Jones Sustainability Indices (DJSI).