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Executive Assistant to SVP Engineering

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Zalando

1mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Berlin

AI generated summary

  • You need executive support experience, fluency in English, tech industry background, excellent organization and communication skills, proficiency in Google Apps, and a proactive, discreet approach.
  • You will manage the SVP's calendar, arrange travel, organize events, handle communications, support project management, and foster stakeholder relationships to enhance engineering initiatives.

Requirements

  • Experience in executive support roles, particularly in supporting Executive leadership in global, large-scale organizations or similar scope positions.
  • Fluent in English; proficiency in additional languages is beneficial
  • Prior experience in a technological, innovative environment.
  • Proven capability to create efficiencies for senior leadership.
  • You demonstrate excellent organizational and time-management skills, with the ability to prioritize tasks and manage competing deadlines.
  • You have strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels.
  • You are proficient in Google Apps for Business and other modern office and project management tools.
  • You exhibit a proactive and solutions-oriented approach, with a keen eye for detail.
  • You are highly discreet and maintain confidentiality in all matters.

Responsibilities

  • Support to SVP Enhance the SVP's effectiveness by managing high-impact priorities connected to engineering projects, deadlines and deliverables, building and maintaining stakeholder relationships, and focusing on strategic objectives.
  • Calendar Management and Daily Support Maintain an extensive and dynamic calendar, organize daily schedules, and provide comprehensive administrative support, ensuring efficient time management.
  • Travel Arrangement and Trip Planning Manage complex logistics for local & international travel, ensuring seamless arrangements from transportation and accommodations to detailed agendas.
  • Event Ideation, Planning, and Organization Develop and execute impactful events aligned with organizational goals, organising technical workshops, engineering leadership meetings, as well as promoting team cohesion and stakeholder engagement.
  • Strengthen Leadership Team Connections Facilitate robust connections within the SVP’s direct staff and ensure alignment with the broader team’s goals and initiatives.
  • Serve as the primary point of contact for the SVP, handling inquiries, and directing communication to the appropriate individuals.
  • Assisting with the distribution and organisational of technical reviews papers and presentations
  • Liaise with various executive and management stakeholders, maintaining strong relationships, and facilitating information flow.
  • Draft internal communications, such as newsletters and emails, on behalf of the SVP.
  • Provide project management support by coordinating tasks, tracking progress, and ensuring deadlines are met.
  • Collaborate with other executive assistants and teams to organize events, travel arrangements, and other logistical needs.

FAQs

What is the primary role of the Executive Assistant to the SVP of Engineering?

The primary role is to provide comprehensive support to the SVP of Engineering by managing high-impact priorities, facilitating communication, organizing schedules, and ensuring the smooth operation of the SVP's organization.

What are the key responsibilities of this position?

Key responsibilities include calendar management, travel arrangements, event planning, strengthening team connections, serving as a point of contact, drafting internal communications, and providing project management support.

Is experience in executive support roles required?

Yes, experience in executive support roles, particularly in supporting executive leadership in large-scale organizations, is required.

Do I need to be fluent in multiple languages for this role?

Fluency in English is required, and proficiency in additional languages is beneficial.

What tools should I be proficient in for this position?

Proficiency in Google Apps for Business and other modern office and project management tools is required.

How does Zalando support diversity and inclusion in its hiring process?

Zalando assesses candidates based solely on qualifications, merit, and business needs, welcoming applications from individuals of diverse backgrounds and identities.

What sort of benefits does Zalando offer to employees?

Benefits include an employee shares program, discounts on fashion and beauty products, paid volunteering days, hybrid working model, vacation time, health and wellbeing options, and more.

Can I work from abroad in this position?

Yes, employees can work from abroad for up to 30 working days a year.

Is the hiring process accommodating to individuals with disabilities?

Yes, candidates are encouraged to inform Zalando of any accommodations needed during the hiring process for support.

What is the maximum percentage of remote work allowed?

Employees can work remotely up to 60% of the week, depending on team collaboration needs.

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Zalando

Europe’s leading online platform for fashion and lifestyle.

Retail & Consumer Goods
Industry
10,001+
Employees
2008
Founded Year

Mission & Purpose

Zalando is a leading European online platform for fashion and lifestyle, offering a wide range of clothing, footwear, accessories, and beauty products from various brands. Their ultimate mission is to provide customers with a seamless and inspiring shopping experience, blending fashion with technology to create innovative solutions. The purpose of Zalando is to revolutionise the fashion industry by offering a diverse and inclusive shopping environment where customers can discover and purchase the latest trends and styles conveniently online. They aim to empower people to express their individuality through fashion while fostering sustainability and ethical practices within the industry.