Logo of Huzzle

Home

Matches

Explore

Manage

Executive Assistant to University Secretary and Chief Operating Officer (USCOO)

image

University of Westminster

Jul 28

Applications are closed

  • Job
    Full-time
    Entry Level
  • London

Requirements

  • - High level and confidential administrative support to the University Secretary and Chief Operating Officer (USCOO)
  • - Experience working in an office environment
  • - Exceptionally high competence in the Microsoft suite of products, particularly Word and Excel
  • - Managing online meetings through Teams
  • - Performing administrative duties and providing support to managers
  • - Proactive problem solver with exceptional communication skills
  • - Meticulous attention to detail
  • - Ability to manage internal relationships with external stakeholders and internal colleagues
  • - Ability to manage all correspondence and communications discreetly and effectively
  • - Ability to proactively manage the USCOO’s diary
  • - Flexibility and consistency while maintaining confidentiality of high-level systems and operations

Responsibilities

  • - Provide high level and confidential administrative support to the University Secretary and Chief Operating Officer (USCOO)
  • - Manage internal relationships with external stakeholders and internal colleagues
  • - Manage all correspondence and communications discreetly and effectively
  • - Proactively manage the USCOO’s diary
  • - Provide excellent administrative support with data management, correspondence, presentations, and email
  • - Conduct ad hoc research when needed
  • - Assist the senior Finance team and the Vice-Chancellor’s Executive Manager as required in supporting the senior team in the Vice-Chancellor’s (VC’s) Office

FAQs

What is the job title for this position?

The job title is Executive Assistant to the University Secretary and Chief Operating Officer (USCOO).

What are the working hours for this position?

This is a full-time position working 35 hours per week.

Is remote work allowed for this position?

The post holder is expected to work on-site for a minimum of three days per week.

What is the primary responsibility of the Executive Assistant?

The primary responsibility is to provide high-level and confidential administrative support to the USCOO, including diary coordination, managing internal and external stakeholder relationships, and handling travel arrangements and administration.

Will the Executive Assistant be assisting anyone else besides the USCOO?

Yes, the Executive Assistant will also assist the senior Finance team and the Vice-Chancellor’s Executive Manager as required in supporting the VC’s office.

What key skills are required for this position?

The ideal candidate should possess exceptional communication skills, meticulous attention to detail, proactive problem-solving abilities, and a high competence in the Microsoft suite of products, particularly Word and Excel.

What type of office experience is necessary for this role?

Candidates should have experience working in an office environment, supporting managers and administrative duties.

What software should candidates be proficient in?

Candidates should have exceptionally high competence in the Microsoft suite, particularly in Word and Excel, as well as experience managing online meetings through Teams.

What is the significance of confidentiality in this role?

Given the dynamic nature of the executive landscape, maintaining confidentiality of high-level systems and operations is crucial for this role.

What are the University's commitments to diversity and inclusion?

The University of Westminster is committed to enabling a supportive and safe learning and working environment that is equitable, diverse, and inclusive, based on mutual respect and trust, and where harassment and discrimination are not tolerated.

What are the Smart Working principles mentioned in the job description?

Smart Working principles aim to support the University’s Equality, Diversity, and Inclusion goals by promoting an inclusive, collaborative, and flexible working environment.

What is the closing date for applications?

The closing date for applications is midnight on 16 August 2024.

When are interviews likely to be held for this position?

Interviews are likely to be held during the week commencing 27 August 2024.

Who can I contact for queries about this position?

Administrative queries can be directed to Recruitment@westminster.ac.uk.

image

University of Westminster

The University of Westminster is a dynamic international education institution situated in the heart of London.

Education
Industry
1001-5000
Employees
1838
Founded Year

Mission & Purpose

Home to over 18,000 students from more than 160 countries, the University of Westminster has been voted the most internationally diverse university in the UK (Hotcourses Index 2018) and is ranked 29th in the world for international outlook (Times Education Higher Young University Rankings 2018). Established as Britain's first polytechnic in 1838, we have, from our earliest days, opened our doors to provide educational opportunities to people regardless of their background and supported them on their journey to develop their skills, knowledge and expertise. Through extremely close links in business, professional and academic life within London, as well as overseas, the University remains impactful, adding real value to professional practise through a wide range of Undergraduate, Postgraduate and Professional and Short courses.

Benefits

  • Annual leave

    You will enjoy a generous annual leave allowance of 35 days per year (pro-rata for part-time colleagues). This is in addition to the statutory bank holidays and University closure days (generally over the Christmas period).

  • Generous occupational pension scheme

    You will automatically become an active member of an occupational pension scheme from the start date of your employment. The University operates three pension schemes. The Teachers Pension Scheme (for Teaching colleagues), Local Government Pension Scheme (for Professional Services colleagues) and University Superannuation scheme USS (For existing members only).

  • Incremental progression and cost of living

    If you are appointed to a grade that is paid on the nationally negotiated salary scale, then every year you should expect your salary to go up by one spine point until you reach the top spine point for your grade. This normally applies even if you have been on maternity, adoption, parental or long-term sick leave in the last 12 months. If you are a member of Senior Staff on our management terms and conditions then your salary will be reviewed annually. The University also reviews cost of living increases on an annual basis. You will normally be paid on 22nd of each month by BACS transfer to your nominated bank account.

  • Smart and flexible working

    We operate a notional 35-hour working week with the actual times of attendance to be arranged with your Line Manager. We recognise that for senior colleagues and those in academic roles it is not appropriate in a professional contract to be specific as to the exact hours of availability for duties; the proportion of time an individual should devote to activities is a matter for professional judgement. Our professional service colleagues are able to take advantage of our commitment to Smart Working where teams have adopted working patterns and principles to support greater flexibility in location supported by technology. A number of supportive policies aid work-life balance and create a family-friendly workplace at the University of Westminster. This includes policies on special leave. We are particularly supportive of parents with young children and those with caring responsibilities. Flexibility may apply to your hours of work, the times that you work and where you work.

  • Family friendly

    The University of Westminster is fully committed to helping working parents balance work and family life wherever this is operationally and financially possible. The University operates a maternity, paternity and adoption leave package which is more favourable than statutory requirements. Other policies in operation include shared parental leave, parental leave and time off for dependants leave.

  • Learning and development

    The University is committed to supporting all colleagues in their personal, professional and career aspirations by providing a range of development opportunities. We foster a culture which encourages you to develop your talent and strengths throughout your journey with us. As part of our lifelong learning culture, it is important for you to engage with our annual Professional, Performance and Development Review (PPDR) Scheme that you and your manager will use to record key performance objectives and ensure you have a personal development plan in place as part of your continued personal development. Colleagues also have the opportunity to develop their skills overseas through colleague exchange and student travel abroad programmes. Find out more on the staff mobility page. All colleagues at the University of Westminster are entitled to use the library facilities across all campuses, as well as borrow books for personal study or leisure.

  • Health and fitness

    We have a wide range of sporting facilities for both colleagues and students, including gyms at Regent Street and Harrow campuses. You will be able to take advantage of reduced monthly and annual membership rates. Employee Helpline: The employee support helpline provides 24-hour access to confidential support and advice. It also provides information on a range of practical issues such as family care, employment, finances, housing, education and health.

  • Cycle to work

    We have an agreement with Cyclescheme Ltd to run an assisted bike purchase scheme for our colleagues. The scheme takes advantage of a tax concession offered by the government and under this agreement, employees who have contracts of employment that outlast the duration of the salary sacrifice (pay back) period can benefit from obtaining a tax-free bike and accessories (eg safety equipment). You must be over 18 years old and have completed your probationary period to be eligible. Colleagues participating in the scheme can expect to save between 33-41% off the high street price of a bike, depending on your individual tax status.

  • Eye care voucher scheme

    All colleagues who use display screen equipment are entitled to free regular eye tests in accordance with the University of Westminster’s eye care voucher scheme.

  • Season ticket loan

    You can take out a loan for the purchase of annual rail, London Underground, London buses or other season tickets.

  • Give as you earn

    We operate a Give as you earn scheme whereby you can choose to make a regular donation to charity each month through payroll. This is a completely tax-free, simple and flexible way for you to support your favourite charity on a regular basis.

Get notified when University of Westminster posts a new role

Get Hired with Huzzle

Discover jobs with AI-powered precision. Autofill and track applications, create tailored resumes, and find the best opportunities across the web – all by simply chatting.

Already have an account?