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Executive Assistant - VP, Commercial Strategy & Chief of Staff

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Burberry

26d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • London

AI generated summary

  • You need proven ExCo/Board PA experience, advanced skills in Word, PowerPoint, Excel, strong administrative, communication, and problem-solving abilities, plus flexibility and autonomy under pressure.
  • You will manage schedules, travel, expenses, and communications, act as a gatekeeper, lead projects, and oversee departmental PAs while maintaining confidentiality and prioritizing business needs.

Requirements

  • Previous experience of working as a Personal/Executive Assistant at ExCo/Board level
  • Highly computer literate, particularly in Word, PowerPoint and Excel
  • Strong administrative skills
  • Excellent written and spoken English; Italian language skills would be a plus
  • Strong problem solving skills; proactive and confident in taking initiative
  • Ability to be very flexible and to re-prioritize
  • Exceptional organisational skills
  • Excellent communication and interpersonal skills
  • Able to establish and build partnerships at senior management level
  • Able to handle multiple assignments while showing diplomacy and efficiency in a highly pressured environment
  • Ability to act quickly to last minute requests and changes
  • Able to work autonomously

Responsibilities

  • Through a good understanding of the department priorities and those of the Executive, is able to proactively manage requests and workload
  • Acting as a true right hand to the Executive, making both commercial and strategic decisions on their behalf
  • To act as a “gate-keeper” of the Executive’s agenda and meeting schedule and to take decisions accordingly, while prioritizing the needs of the business
  • Extensive inbox and diary management – daily management of scheduling & rescheduling appointments, communicating to attendees, flexible approach to changing schedules, ensuring appointments are met and correct facilities have been booked
  • Extensive travel booking, itineraries and applying for necessary visas for travel
  • Completing expense reports and checking expenses before being sent for approval and maintaining the upkeep of the forecasted travel budgets
  • Producing general correspondence to both internal and external stakeholders
  • Maintain confidentiality and discretion at all times
  • Coordinate and/or lead adhoc projects, as requested by the Executive
  • Attend relevant meetings, taking notes as requested and sending these out to attendees
  • Line management of departmental PAs

FAQs

Is this position office-based or remote?

This position is office-based and requires attendance five days per week.

What are the primary responsibilities of the Executive Assistant to the VP, Commercial Strategy & Chief of Staff?

The primary responsibilities include managing the Executive's agenda and workload, extensive inbox and diary management, travel booking, coordinating projects, and maintaining confidentiality.

Is previous experience required for this role?

Yes, previous experience as a Personal/Executive Assistant at ExCo/Board level is required.

What skills are necessary for the Executive Assistant role?

Necessary skills include strong administrative skills, excellent written and spoken English, problem-solving abilities, organizational skills, and excellent communication and interpersonal skills.

Are language skills important for this position?

Yes, while excellent English is required, Italian language skills would be a plus.

Will the Executive Assistant be required to manage other PAs?

Yes, the Executive Assistant will have line management responsibilities for departmental PAs.

Does the position require handling confidential information?

Yes, maintaining confidentiality and discretion at all times is a critical part of the role.

How flexible does the Executive Assistant need to be regarding schedule changes?

The Executive Assistant must have a flexible approach to changing schedules and be able to re-prioritize effectively.

Is experience with specific software necessary?

Yes, the candidate should be highly computer literate, particularly in Word, PowerPoint, and Excel.

What kind of environment should the Executive Assistant expect to work in?

The Executive Assistant should expect to work in a highly pressured environment that requires diplomacy and efficiency while handling multiple assignments.

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Burberry

Fashion & Arts
Industry
10,001+
Employees
1856
Founded Year

Mission & Purpose

Born from innovation, Burberry is a global luxury brand with a rich British heritage. Founded in 1856, our brand is underpinned by our founder’s passion for the outdoors. Thomas Burberry invented the innovative rain-ready fabric gabardine to protect explorers from the elements. In doing so, he created the foundation for the iconic Burberry trench coat, which remains core to the business even today. Guided by our history of exploration and our shared belief that ‘creativity opens spaces’, our purpose is to unlock the power of imagination to push boundaries and open new possibilities for our people, our customers and our communities. As a values-driven brand, we are committed to creating the next generation of sustainable luxury and believe that diversity, equity and inclusion are essential to fulfilling our purpose. Fostering an inclusive culture where differences are valued and embraced enables us to be more creative, engaged and make a more meaningful contribution to the world around us.