FAQs
What is the primary responsibility of the Executive Associate at UN Women South Africa Multi-Country Office?
The primary responsibility of the Executive Associate is to provide a variety of executive administrative support to the UN Women Country Representative, ensuring effective information and communication flow while maintaining confidentiality.
What qualifications are required for this position?
A completion of secondary education is required, and a Bachelor’s degree in business administration or public administration is an asset.
How many years of experience are needed to qualify for this role?
At least 6 years of progressively responsible experience in administrative, secretarial, or programme roles are needed for this position.
What type of skills are preferred for the Executive Associate role?
Preferred skills include proficiency in Microsoft Office and web-based management systems. Experience with a modern web-based ERP System, preferably Oracle Cloud, is desirable.
Is fluency in any languages besides English beneficial for this position?
Yes, knowledge of another official UN language such as French, Arabic, Chinese, Russian, or Spanish is desirable.
What does the role involve regarding external relations activities?
The role involves facilitating the Country Representative's interaction with external partners, coordinating visits, and ensuring all protocol matters are handled appropriately.
How does this job contribute to knowledge sharing within the organization?
The Executive Associate provides administrative support for effective knowledge management and sharing within the office and other offices/HQs.
What are the core values upheld by UN Women that the Executive Associate should embody?
The core values upheld by UN Women are Integrity, Professionalism, and Respect for Diversity.
What kind of support will the Executive Associate provide to meetings and events?
The Executive Associate will undertake logistical, administrative, and financial arrangements to organize meetings, events, and workshops, as well as prepare minutes and summaries.
Are there any specific protocols for handling confidential materials in this role?
Yes, the Executive Associate is responsible for ensuring the safekeeping of confidential materials and performing work of a confidential nature.
Is there an emphasis on gender issues in this position?
Yes, there is a strong emphasis on awareness and sensitivity regarding gender issues as part of the core competencies for this position.