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Executive Services Coordinator

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Deloitte

9d ago

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • St. John's

AI generated summary

  • You need 1-3 years of executive support experience, client-focused mindset, strong communication, and MS Office skills. Be adaptable, collaborative, and solutions-driven.
  • You will manage calendars and inboxes, coordinate travel, handle time and expenses, organize meetings, draft communications, support initiatives, and provide logistical support for events.

Requirements

  • Minimum one – three years of executive support experience or a combination of experience and post-secondary education
  • A focus on client service excellence, enhanced quality, attention to detail and confidentiality
  • Solutions-driven, forward-thinking, and able to troubleshoot strategically
  • Collaborative, skilled at relationship and network-building
  • Flexible, embracing change with enthusiasm and able to pivot quickly
  • Demonstrated proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, and MS Teams); able to learn new technologies and tools
  • Professional, diplomatic and excellent communication skills

Responsibilities

  • As an Executive Service Coordinator your duties will include but not limited to:
  • Calendar management, including proactively identifying and resolving conflicts
  • Inbox management, including maintaining, organizing and escalating time-sensitive emails and approvals
  • Travel coordination, including visas and security protocols
  • Time and expense management
  • Meeting and event coordination, attending and taking minutes when required
  • Drafting, editing, and distributing communications
  • Internal and external initiative support
  • Peer-to-peer buddy support, teaming, and collaboration
  • End-to-end logistical support of staff and client activities, including on-site participation

FAQs

What is the job title for this position?

The job title for this position is Executive Services Coordinator.

Where is this job located?

The primary location for this job is St. John's, Newfoundland, Canada.

What type of employment is this position?

This position is permanent.

What are the typical responsibilities of an Executive Services Coordinator?

Responsibilities include calendar management, inbox management, travel coordination, time and expense management, meeting and event coordination, and drafting communications.

What kind of team will I be joining?

You will be joining the Executive Support Services Team within Central Business Services, focusing on supporting Partners and Directors while fostering growth and collaboration.

What is the salary range for this position?

The salary range for this position is $47,000 - $78,000.

Are employees eligible for a bonus?

Yes, individuals may be eligible to participate in the bonus program.

What kind of benefits does Deloitte offer?

Deloitte offers a variety of benefits including mental health support, flexible benefit spending accounts, paid time off (38+ days), and flexible work arrangements.

What qualifications are preferred for this role?

A minimum of one to three years of executive support experience or a combination of experience and post-secondary education is preferred.

What skills are important for this position?

Important skills include client service excellence, attention to detail, collaborative relationship building, proficiency in Microsoft Office, and strong communication abilities.

Is there support for diversity and inclusion in the hiring process?

Yes, Deloitte encourages applications from all qualified candidates representing the full diversity of communities across Canada and is committed to creating a culture of Diversity, Equity, and Inclusion.

What kinds of support does Deloitte offer for mental health?

Deloitte offers $4,000 per year for mental health support benefits.

Will I have opportunities for career growth?

Yes, Deloitte provides opportunities and experiences that support continuing growth as a leader and encourages employees to take on new challenges and roles.

How can I request accommodations for the recruitment process?

You can connect with Deloitte at accessiblecareers@deloitte.ca if you require accommodations for the recruitment process.

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Deloitte

Consulting
Industry
10,001+
Employees
1845
Founded Year

Mission & Purpose

Deloitte, as one of the Big 4 global professional services firms, offers a comprehensive range of services including audit, tax, consulting, and advisory solutions to clients worldwide. Their ultimate mission is to deliver exceptional value to their clients by helping them navigate complex challenges, achieve sustainable growth, and stay ahead in an ever-changing business landscape. Deloitte's purpose lies in making an impact that matters and contributing to the success and well-being of their clients, people, and communities. With a team of skilled professionals and a commitment to innovation and collaboration, Deloitte strives to shape the future of business and create positive, lasting outcomes for their stakeholders.

Culture & Values

  • Lead the way

    We are not only leading the profession, but also reinventing it for the future. We are also committed to creating opportunity and leading the way to a more sustainable world.

  • Serve with integrity

    By acting ethically and with integrity, we have earned the trust of clients, regulators, and the public. Upholding that trust is our single most important responsibility.

  • Take care of each other

    We look out for one another and prioritize respect, fairness, development, and well-being.

  • Foster inclusion

    We are at our best when we foster an inclusive culture and embrace diversity in all forms. We know this attracts top talent, enables innovation, and helps deliver well-rounded client solutions.

  • Collaborate for measurable impact

    We approach our work with a collaborative mindset, teaming across businesses, geographies, and skills to deliver tangible, measurable, attributable impact.

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