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Executive Team Assistant

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UBS

Aug 19

Applications are closed

  • Job
    Full-time
    Mid & Senior Level
  • New York

Requirements

  • timely expense processing
  • experience managing travel arrangements – tract/tar/other cost approvals
  • managing call reports; Outlook/BP meeting shells
  • timesheets
  • handling phone coverage where applicable
  • providing dedicated support
  • superb multi-tasking skills
  • excellent communication skills

Responsibilities

  • manage and maintain calendars, including conference calls, vacation, travel, and client meetings
  • organize training sessions, workshops, and conferences
  • coordinate logistics, attendees, locations, materials and communication for meetings and conferences
  • provide administrative support for salespeople which include answering phones/ emails as needed and complete expenses reports, book travel and various other desk specific tasks
  • assist in the preparation of high-quality PowerPoint presentations and other documents
  • provide organizational support, including order supplies, software and hardware; publications; maintain files (paper & electronic) and other confidential information
  • coordinate new hire requirements
  • proactively manage diary, scheduling/coordinating internal and external meetings, conference calls and video conferences across multiple time zones, liaising with assistants from multiple teams across our firm and ensuring forward planning for meetings, events and deliverables

FAQs

What is the salary range for the Executive Team Assistant position?

The salary range for this role is $96,250 to $118,750, based on factors including experience, qualifications, education, location, and skill level.

What type of employment is being offered for this role?

This position is a full-time role.

What are the primary responsibilities of the Executive Team Assistant?

The primary responsibilities include managing calendars, organizing meetings and training sessions, providing administrative support, preparing presentations, coordinating new hire requirements, and maintaining confidentiality.

What kind of support will the Executive Assistant provide to the team?

The Executive Assistant will support senior leaders within Global Markets Americas and assist other Assistants across GM as required.

What expertise is required for this position?

Required expertise includes timely expense processing, experience with travel arrangements, excellent communication skills, and superb multi-tasking abilities.

Is there an emphasis on diversity and inclusion at UBS?

Yes, UBS is committed to fostering and advancing diversity, equity, and inclusion within the workplace.

Will the Executive Assistant be managing travel arrangements?

Yes, managing travel arrangements is one of the key responsibilities of the Executive Assistant.

How does UBS support flexible work arrangements?

UBS embraces flexible working arrangements such as part-time, job-sharing, and hybrid (office and home) working.

Is prior experience necessary for applying for this position?

Yes, candidates should have relevant experience in administrative support and multitasking skills to be considered for the position.

Does UBS offer benefits for this role?

Yes, UBS offers a range of benefits, which can be found on their benefits page at ubs.com/usbenefits.

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UBS

Helping you answer some of life's most important questions

Finance
Industry
10,001+
Employees
1862
Founded Year

Mission & Purpose

From gaining new experiences in different roles to acquiring fresh knowledge and skills – at UBS we believe that you should never stop growing and learning because life never stops teaching. We know that it's our people – with their unique backgrounds, skills, experience levels and interests – who drive our ongoing success. Ready to be part of #teamUBS and make an impact? Find out more at ubs.com/careers. UBS works with individuals, families, institutions, and corporations around the world to help answer some of life's questions – whether through award winning wealth management advisory, investment banking and asset management expertise, or private and corporate banking services in Switzerland*. In June 2023, Credit Suisse became a UBS Group company. With more than 124,000 colleagues around the world**, we collaborate across all major financial centers in 50 countries**. Although we all come from different backgrounds and specializations, two things unite us: the conviction that we’re stronger together, and the will and curiosity to constantly innovate. That’s the key to us unlocking our full potential (and what we look for in everyone who joins us). It’s also why we’re regularly recognized as an attractive employer.*

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