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Executive Team Assistant - Palo Alto

  • Job
    Full-time
    Junior Level
  • Business, Operations & Strategy
  • $60K - $97K
  • Palo Alto
  • Quick Apply

AI generated summary

  • You must have strong attention to detail, communication skills, professionalism, and ability to multitask. At least one year of admin experience, proficiency in Microsoft Office, travel scheduling, valid driver’s license, flexible schedule, and willingness to travel.
  • You will manage calendars, arrange travel, handle records and expenses, organize environments, and address various tasks with discretion and diplomacy in a fast-paced executive team support role.

Requirements

  • Ability to autonomously anticipate needs, multitask, prioritize, and pivot with strong attention to detail and sense of urgency
  • Ability to communicate and collaborate effectively
  • Demonstrated experience exercising professionalism and tact
  • What We Require:
  • At least one year of previous administrative or support experience, preferably in a fast-paced environment
  • Proficiency with Microsoft Office suite, especially Outlook calendaring
  • Experience scheduling complex international and domestic travel itineraries, including booking and expense reporting (prior experience with Concur is a plus!)
  • A valid driver’s license
  • Ability to work a varied schedule (nights/weekends will be required), and willingness to travel up to 30% of the time both domestically and internationally

Responsibilities

  • Manage calendar, prioritizing conflicting meeting requests
  • Arrange business and other travel itineraries
  • Maintain records of business and personal transactions and submit expense reports
  • Export organization and order into disorganized environments
  • Handle various matters with discretion and diplomacy (making reservations, running errands, scheduling appointments, completing paperwork, property upkeep, communicating with vendors, etc.)

FAQs

What are the main responsibilities of an Executive Team Assistant in Palo Alto?

The main responsibilities include providing executive-level administrative support, assisting with errands, and managing household tasks.

Is being on-call after hours and on weekends a requirement for this role?

Yes, the position does require being on-call after hours and on weekends.

What qualities are important for someone in this role?

It is important for someone in this role to be proactive, discreet, resourceful, and willing to go above and beyond to support the executives they work with.

What is the work environment like for an Executive Team Assistant in Palo Alto?

The work environment is fast-paced, dynamic, and requires the ability to juggle multiple tasks and priorities effectively.

How flexible is the schedule for an Executive Team Assistant in Palo Alto?

The schedule is flexible, but being on-call after hours and on weekends is a requirement for this role.

Technology
Industry
1001-5000
Employees
2003
Founded Year

Mission & Purpose

At Palantir (NYSE: PLTR), we're helping the world's most important institutions use their data to solve their most urgent problems. Our software lets our customers integrate and analyze all of their data so they can answer questions that they couldn't before. From delivering disaster relief to building safer automobiles, we're honored to help make our partners better at their most important work. Together with our customers, we're building the future of national security, healthcare, energy, finance, manufacturing, and more. And we need bright minds from around the world to help us.