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Facilities Administrative Assistant Part-time (Dresden)

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Amdocs

28d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Facilities Management
  • Dresden

AI generated summary

  • You need a bachelor's degree, 3 years of admin experience, proficiency in English and MS Office, strong organizational skills, discretion, and the ability to make sound decisions quickly.
  • You will schedule meetings, prepare materials, arrange events, support internal projects, assist new employees, and manage office equipment and communications.

Requirements

  • Bachelor's Degree strongly preferred
  • A minimum of 3 years practical business/administrative experience or equivalent.
  • Proficiency in written and spoken business English and Microsoft Office computer programs, specifically MS Office.
  • A high degree of pro-activeness, professionalism and strong work ethic coupled with a sense of responsibility and integrity
  • Phenomenal meeting planning, project management, and organizational skills
  • Excellent judgment and discretion required in handling highly sensitive, privileged, confidential and/or non-public information in an appropriate manner
  • Proven ability to make decisions and recommendations for situations not falling clearly within established rules or guidelines as necessary as well as out of the box thinking and ability to use common sense and take decisions quickly

Responsibilities

  • Support key leaders vital to the growth and sustainability of Amdocs that includes scheduling meetings, interviews, and customer visits.
  • Coordinate and plan material for staff meetings, including preparation of minutes.
  • Arrange offsite meetings, conventions, conferences and seminars.
  • Show off your PowerPoint skills and proficiency in spreadsheets.
  • Assisting with internal projects, coordinate and execute employee welfare activities, and maintaining strong back office support for management travels.
  • You will help welcome new employees, play a role with desk-side support as needed, handle office equipment needs and Outlook distribution lists.

FAQs

What is the job title for this position?

The job title is Facilities Administrative Assistant Part-time.

Where is this job located?

This job is located in Dresden, Germany, at the Amdocs site.

What are the primary responsibilities of the Facilities Administrative Assistant?

The primary responsibilities include providing administrative and logistics support, scheduling meetings, coordinating staff meetings, arranging offsite meetings, and assisting with internal projects.

What is the required education for this position?

A Bachelor's Degree is strongly preferred for this position.

How many years of experience are required for the Facilities Administrative Assistant role?

A minimum of 3 years of practical business or administrative experience is required for this role.

What language proficiency is needed for this job?

Proficiency in written and spoken business English is required.

What software skills are necessary for this position?

Proficiency in Microsoft Office programs, specifically MS Office, is necessary.

What soft skills are important for the Facilities Administrative Assistant?

Important soft skills include pro-activeness, professionalism, strong work ethic, excellent organizational skills, and good judgment in handling sensitive information.

Is there any travel required for this position?

Minimal travel is required for this position.

What benefits does Amdocs offer for this role?

Amdocs offers benefits that include health insurance, paid time off, sick leave, and parental leave.

Is Amdocs an equal opportunity employer?

Yes, Amdocs is an equal opportunity employer and is committed to fostering a diverse and inclusive workforce.

We help those who build the future to make it amazing.

Technology
Industry
10,001+
Employees

Mission & Purpose

Amdocs is a global software and services provider catering to the communications, media, and entertainment industries. The company offers a comprehensive range of solutions, including customer experience management, revenue management, and digital transformation services. Their ultimate mission is to help their clients drive innovation, improve operational efficiency, and deliver exceptional digital experiences to their customers. Amdocs' purpose revolves around enabling their clients to succeed in the digital age by providing them with advanced technology solutions, expertise, and strategic guidance, thereby empowering them to transform and thrive in the rapidly evolving landscape of communications and entertainment.

Benefits

  • Your health

    Medical insurance: count on comprehensive coverage for you and your family. Employee Assistance Program: get support for you and your family in times of need with Amdocs Global Employee Assistance Program which provides counseling, advice, recommendations, and referral services in your language.

  • Your financial future

    Retirement saving: secure your future with a retirement savings plan. Employee Stock Purchase Plan: invest in Amdocs and share in our success through our Employee Stock Purchase Plan. Life insurance: protect your loved ones and their future with our comprehensive life insurance plans. Disability insurance: coverage if unable to work due to an accident or disability.

  • Your wellbeing

    Unlimited vacation: take time to rejuvenate and recharge with our vacation without limits. Achieve balance: our flexible work model gives you the benefits of working from the offices and remotely to achieve better balance in your work week. Enjoy spending time together: join in team activities, company events, happy hours and many more offerings on site, off site and virtually. Wellness: Enjoy wellbeing offerings such as company events, physical and mental health awareness sessions, fitness activities, guest lectures and more.

  • Your social impact

    Do good: give back to the community via donation programs and company-sponsored community events. Volunteer: take time to volunteer and make a difference, with year-round opportunities to contribute your time and effort to causes you care about. Join a community: our employee networking groups support diversity, equity, and inclusion at Amdoc.

  • Your life events

    Paid parental leave: take time to bond with your new child with our generous parental leave policy. Special moments: Celebrate with Amdocs your special moments marriage, birth/adoption of children, key holidays, your birthday and more!