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Facilities Administrator

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Amentum

8d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Facilities Management
  • Richmond

AI generated summary

  • You need a high school diploma, 4 years admin experience, valid driver's license, and must pass a drug test. Ability to lift 20 lbs, use office equipment, and work various shifts required.
  • You will prepare reports, update documents, track KPIs, manage shared folders, process invoices, assist vendors, research maintenance parts, and ensure adherence to safety and conduct standards.

Requirements

  • High School diploma or equivalent. Four years of prior administrative experience.
  • Qualified applicants who are offered a position must pass a pre-employment substance abuse test.
  • This position may require a valid Driver’s License.
  • This position does not include sponsorship for United States work authorization.
  • This position will require the ability to obtain a security access badge at our client’s location.
  • This position may require various shifts, weekends, and alternative work schedules.
  • Requires some moving of light to medium weight materials into desks, filing cabinets and other storage locations. Occasional lifting up to 20 pounds.
  • Requires the ability to read and understand information contained in a variety of documents displayed on a computer screen.
  • Requires the ability to use a variety of office equipment and to operate a computer keyboard to access databases, to send/receive messages, and to prepare documents.
  • Requires the ability to attend meetings throughout the site.
  • Requires the ability to communicate with others on the telephone and in one-on-one or group discussions, meetings, and presentations.
  • Requires extended periods of sitting.
  • Some tasks will require repetitive wrist movement.
  • Must wear steel-toed safety shoes and other Personal Protective Equipment as needed.
  • Coping with demands (stressors) that are associated with the job and/or the work environment so that acceptable levels of performance and overall contribution are maintained.
  • Requires the ability to interact with all clients in a professional and friendly manner despite periods of stress.
  • The employee is occasionally exposed to high precarious places; fumes or airborne particles; toxic or caustic chemicals; extreme heat; risk of electrical shock; risk of radiation; and vibration.
  • The noise level in the work environment is can be loud.
  • Advanced secretarial/administrative assistant training preferred. Expert in all software applications used (i.e., Excel, Word, PowerPoint, etc.).
  • Must be willing to work overtime when required.
  • May be required to work holidays and weekends.

Responsibilities

  • Prepare reports and presentations in Microsoft PowerPoint.
  • Update Excel spreadsheets and Word documents as required.
  • Track and update key performance indicators (KPIs) data.
  • Provide oversight and management of the Amentum Shared Folder on the client’s system pertaining to employee training records, workflows, reports, KPIs, etc.
  • Track purchase order spends and follow up with vendors on invoices to be submitted.
  • Process/upload vendor invoices into Amentum’s OnPoint system. Verify invoices for accuracy.
  • Submit badge requests, network access, and computer requests through the client’s system.
  • Provide Maximo work order and purchase requisition support as needed.
  • Meet and escort vendors when needed throughout the facility.
  • Research maintenance parts and materials to identify best pricing available.
  • Perform other administrative duties as assigned.
  • Prepare reports and presentations; track key performance indicators.
  • Maintain files according to records management specifications and store and retrieve files as required.
  • Assemble and analyze information, prepare reports, manuals, agendas, correspondence, and memoranda. Adhere to due dates and time schedules.
  • Complete tasks accurately and on a timely basis.
  • Adhere to business code of conduct and other Company policies and protocols.
  • Maintain professional and courteous customer relations with client, vendors, and internal team.
  • Maintain safety work practices as defined by Amentum.
  • Other duties as assigned by Management or Supervisor.

FAQs

What is the typical work schedule for the Facilities Administrator position?

The typical work schedule is Monday-Friday, from 7:30 AM to 4:00 PM; hours may vary based on business demand.

What qualifications are required for the Facilities Administrator position?

A high school diploma or equivalent and four years of prior administrative experience are required.

Are there any special requirements for this position?

Yes, you must wear steel-toed safety shoes and other Personal Protective Equipment as needed.

Is there an opportunity for overtime in this role?

Yes, you must be willing to work overtime when required, and may also be required to work holidays and weekends.

What are the essential skills needed for this position?

Strong skills in Microsoft PowerPoint, Word, and Excel, as well as excellent oral and written communication, planning, organizing, and time management skills are essential.

Will I need to interact with vendors and clients in this role?

Yes, the Facilities Administrator will meet and escort vendors throughout the facility and maintain professional relationships with clients, vendors, and the internal team.

Is there an expectation for problem-solving abilities in this position?

Yes, you must be able to anticipate and solve problems while completing tasks accurately and on a timely basis.

Are there physical requirements associated with this job?

Yes, the position requires moving light to medium-weight materials, occasional lifting up to 20 pounds, and extended periods of sitting.

Will I need to pass any pre-employment tests?

Yes, qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Does this position include support for work authorization sponsorship?

No, this position does not include sponsorship for United States work authorization.

Amentum

A Premier Leader in Global Engineering, Project Management, and Solutions Integration.

Manufacturing & Electronics
Industry
10,001+
Employees

Mission & Purpose

Amentum is a leader in global engineering, project management and solutions integration, trusted to modernize the most critical missions anywhere in the world today and in the future. We’re uniquely positioned to deliver solutions faster and solve what’s coming next. We’ve earned our customers’ confidence to rely on us to successfully manage and execute the most complex programs of scale and provide them with solutions they need for an unpredictable world. Visit us at amentum.com to explore how we deliver excellence for our customers’ most vital missions.