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Facilities and Admin Analyst

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IWG plc

Aug 22

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Facilities Management
  • Manila

AI generated summary

  • You should have 1-2 years in facilities/admin roles, processing business permits, and ideally Apostille/legalization experience. Strong communication, adaptability, and KPI-driven mindset are essential.
  • You will manage business permit renewals, document legalization, support team performance, and assist on various projects while ensuring strong communication and operational effectiveness.

Requirements

  • Professional Facilities and Admin experience of at least 1-2 years, ideally in a multinational company
  • Experience in processing of business permits is a requirement
  • Experience is processing of Apostille/Legalization of Passports is a PLUS
  • Previous experience in shared services setting is a PLUS
  • Demonstrated value through clear KPIs
  • Flexible and can adapt well to a fast-paced environment
  • Can work collaboratively with the team
  • Should possess good communication skills and conversational in English
  • Resilient and able to deal with a high degree of ambiguity
  • Enjoys the variety of combining tactical and strategic activities

Responsibilities

  • Primary responsible for the Global Service Centre administrative requirements around Business Permit Renewals for all IWG Philippine entities
  • Primary responsible for Apostille/ Legalization of Passports and Documents
  • Agile and adaptable to work on various projects
  • Demonstrate strong verbal and written communication skills and great interpersonal skills while dealing with a diverse employee population
  • Acts as escalation point for Facilities and Admin team members and monitors operational performance in the absence of the Manager
  • Contributes toward achieving set performance goals and KPIs for the Facilities, Admin and BCP team

FAQs

What is the primary responsibility of the Facilities and Admin Analyst?

The primary responsibility is to oversee the Global Service Centre's administrative requirements around Business Permit Renewals for all IWG Philippine entities.

Is experience in processing business permits necessary for this position?

Yes, experience in processing business permits is a requirement for this position.

Is experience with Apostille or legalization of documents a requirement?

While experience in Apostille/legalization of passports and documents is not mandatory, it is considered a plus.

How many years of professional experience is required for this role?

A minimum of 1-2 years of professional Facilities and Admin experience is required, ideally in a multinational company.

What type of work environment should I expect in this position?

The work environment is fast-paced, and candidates should be flexible and adaptable.

Are strong communication skills necessary for this job?

Yes, strong verbal and written communication skills are required, along with good interpersonal abilities to interact with a diverse employee population.

Will I need to work collaboratively with others?

Yes, the role requires the ability to work collaboratively with the team.

Is previous experience in a shared services setting beneficial for this role?

Yes, previous experience in a shared services setting is a plus.

What are some key traits that the ideal candidate should possess?

The ideal candidate should be resilient, able to deal with ambiguity, enjoy a mix of tactical and strategic activities, and demonstrate value through clear KPIs.

Is knowledge of the English language important for this position?

Yes, being conversational in English is necessary for effective communication in this role.

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IWG plc

Retail & Consumer Goods
Industry
10,001+
Employees
1989
Founded Year

Mission & Purpose

IWG is leading the workspace revolution. Our companies help more than 2.5 million people and their businesses to work more productively. We do so by providing a choice of professional, inspiring and collaborative workspaces, communities and services. Our customers are start-ups, small and medium-sized enterprises and large multinationals, with unique goals and aspirations. They want a choice of workspaces and communities to match their needs. Through our companies we provide that choice. Regus | Spaces | No18 | Openoffice | Basepoint | Signature IWG companies now help millions of people in almost 3,300 locations in over 1,000 towns and cities across more than 110 countries. We create personal, financial and strategic value for businesses of every size. From some of the most exciting companies and well-known organisations on the planet, to individuals and the next generation of industry leaders.