Logo of Huzzle

Facilities Coordinator

image

IKEA

19d ago

  • Job
    Full-time
    Mid & Senior Level
  • Business, Operations & Strategy
    Facilities Management
  • Canberra
  • 8d left

AI generated summary

  • You should have FM experience, strong contract management skills, relationship-building ability, a collaborative mindset, initiative, excellent communication, and proficiency in Microsoft Office and FM software.
  • You will manage FM services, ensure safety and compliance, monitor service quality, assist with budgeting, control costs, support audits, and contribute to sustainability initiatives.

Requirements

  • Experienced in all aspects of FM and passionate to deliver reliable, efficient and seamless services to the unit.
  • Experienced with strong contract management skills and a solution-focused mindset to resolve FM related issues.
  • Able build strong relationships with internal and external stakeholders to achieve a common goal.
  • Collaborative by nature, always seeking out best practices and sharing it with others.
  • Driven to identify opportunities and make recommendations to drive continuous improvement.
  • Capable to work autonomously, take initiative and possess excellent communication skills to deliver set tasks with a sense of urgency.
  • Equipped with good understanding of Microsoft office programs (including excel), FM related software and can organise, prioritise and manage administrative tasks efficiently.

Responsibilities

  • Manage the Facilities Management (FM) services through our Integrated FM (IFM) supplier including safety, compliance, maintenance and improvement to ensure a safe and operational environment for the business, co-workers and our customers.
  • Follow up quality of services delivered by both IFM and direct suppliers through close collaboration, building strong working relationships and daily monitoring.
  • Support internal FM related audits and annual reviews
  • Support FM budgeting activities and the annual business plan in the unit. Attend weekly meetings to discuss operation issues and contribute to solutions.
  • Drive the implementation of approved best-practices and projects, aimed at lowering operational cost, and improving the reliability of assets and the efficiency of the FM services.
  • Produce monthly financial accruals, raise purchase orders and review supplier invoices to ensure accuracy of the services provided.
  • Assist in controlling costs working in a cost-conscious way. Follow-up on permits, licences, OC certificates and reporting measures to stay compliant with local and national legislation, internal rules and requirements regarding the FM scope within Ingka.
  • Provide subject matter expertise and technical support in daily operations and projects related to the FM delivery model.
  • Participate in projects within FM related services as required.
  • Proactively contribute to the IKEA sustainability agenda through all FM related activities.

FAQs

What is the job title for this position?

The job title for this position is Facilities Coordinator, with the internal title being Unit Facilities Management Specialist.

What are the working hours for this role?

This role is full-time, requiring 76 hours per fortnight.

What type of employment is this position?

This position is permanent.

What are the key responsibilities of the Facilities Coordinator?

The key responsibilities include managing Facilities Management services, ensuring safety and compliance, supporting audits, driving best practices, controlling costs, and contributing to the IKEA sustainability agenda.

What qualifications or experience are preferred for this role?

Candidates should be experienced in Facilities Management, have strong contract management skills, and be capable of building strong relationships with stakeholders.

Is there a specific closing date for applications?

Yes, applications close on Tuesday, 25 February 2025.

What benefits are offered to employees in this role?

Benefits include 5 weeks of paid annual leave, paid parental leave, a co-worker discount, low-cost meals, free parking, access to an Employee Assistance Program, and other additional benefits.

What tools or software should the candidate be familiar with?

Candidates should have a good understanding of Microsoft Office programs, particularly Excel, as well as Facilities Management related software.

Does IKEA promote equality and diversity?

Yes, IKEA is committed to equality, diversity, and inclusion within the workplace.

How does this role contribute to IKEA's sustainability goals?

The Facilities Coordinator is expected to proactively contribute to the IKEA sustainability agenda through all Facilities Management-related activities.

The IKEA vision is to create a better everyday life for the many people

Retail & Consumer Goods
Industry
10,001+
Employees
1943
Founded Year

Mission & Purpose

The IKEA vision is to create a better everyday life for the many people. Our business idea is to offer well-designed, functional and affordable, high-quality home furnishing, produced with care for people and the environment. The IKEA Brand unites more than 200.000 co-workers and hundreds of companies with different owners all over the world. It’s one brand, but it reaches millions of hearts and homes. Our value chain is unique. It includes everything from product development, design, supply, manufacture and sales – and of course it begins and ends with our customers. The IKEA retail business is operated through a franchise system. Today, 12 different groups of companies market and sell the IKEA product range under franchise agreements with Inter IKEA Systems B.V. Any jobs published on this page are offered by different companies operating under the IKEA Trademark. IKEA was founded in Sweden in 1943.

Culture & Values

  • Togetherness

    Togetherness is at the heart of the IKEA culture. We are strongest when we trust each other, pull in the same direction and have fun together.

  • Caring for people and planet

    We want to be a force for positive change. We have the possibility to make a significant and lasting impact — today and for the generations to come.

  • Cost-consciousness

    As many people as possible should be able to afford a beautiful and functional home. We constantly challenge ourselves and others to make more from less without compromising on quality.

  • Simplicity

    A simple, straightforward and down-to-earth way of being is part of our Smålandic heritage. It is about being ourselves and staying close to reality. We are informal, pragmatic and see bureaucracy as our biggest enemy.

  • Renew and improve

    We are constantly looking for new and better ways forward. Whatever we are doing today, we can do better tomorrow. Finding solutions to almost impossible challenges is part of our success and a source of inspiration to move on to the next challenge.

  • Different with a meaning

    We are not like other companies and we don’t want to be. We like to question existing solutions, think in unconventional ways, experiment and dare to make mistakes - always for a good reason.

  • Give and take responsibility

    We believe in empowering people. Giving and taking responsibility are ways to grow and develop as individuals. Trusting each other, being positive and forward-looking inspires everyone to contribute to development.

  • Lead by example

    We see leadership as an action, not a position. We look for people’s values before competence and experience. People who ‘walk the talk’ and lead by example. It is about being our best self and bringing out the best in each other.