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Facilities Coordinator

  • Job
    Full-time
    Junior & Mid Level
  • Business, Operations & Strategy
  • $47.3K - $52.5K
  • Los Angeles

AI generated summary

  • You: High school diploma required, 2+ years of facilities experience, Microsoft Office proficiency, attention to detail, travel flexibility, emergency/security experience preferred, occasional off-hours/weekend work, 40lb lifting ability, legal to work in the US.
  • You will ensure a safe, efficient, and effective work environment for associates, managing facilities-related issues, coordinating office moves, ordering supplies, and serving as a point of contact for all facilities-related matters.

Requirements

  • The ideal candidate will possess a High School diploma required. Associates degree or college coursework preferred
  • Two or more years of prior facilities, office management or related customer service experience required
  • Proficiency in the use of Microsoft Word, Excel, and Outlook required
  • Strong attention to detail and follow-through required
  • Ability and willingness to travel to various Lockton offices
  • Experience providing emergency preparedness or security related tasks preferred
  • Must have the ability to work off-hours and weekends on a limited basis as required
  • Ability to lift and carry up to 40 pounds required
  • Legally able to work in the United States

Responsibilities

  • The Facilities & Office Coordinator ensures that Lockton's West Series associates have a work environment and related services that operate safely, efficiently, and effectively, reflecting the best of Lockton's culture and brand.
  • This individual is responsible for proactively assesses and diligently manages facilities-related issues, including building services, office furniture systems, as well as safety and security related matters, for all current and future West facilities.
  • The Facilities & Office Coordinator is the primary face and point of contact for facilities-related issues, responds promptly to concerns, communicates relevant information, and coordinates necessary activities
  • Coordinate with Human Resources, Information Technology, Office Services, and furniture movers on all office and/or workstation accommodations for new and current associates, ensuring associates have appropriate workspaces
  • Responsible for ordering office furniture, kitchen, and office supplies, and promotional items
  • Act as a liaison with outside contractors, architects, building maintenance; work and coordinate with vendors; help to establish specific vendor policies
  • Coordinate emergency procedures, including evacuation, medical response, and emergency preparedness
  • Responsible for help with office/desk moves within Lockton properties.
  • Works closely with Onboarding teams to help with new associate tours and needs.
  • Works as a back-up to Office Services and Reception teams helping with invoice payments, new mail, and related duties.
  • Performs other work-related duties as assigned

FAQs

What are the primary responsibilities of the Facilities & Office Coordinator?

The Facilities & Office Coordinator is responsible for managing facilities-related issues, coordinating office furniture systems, ensuring safety and security measures are in place, ordering office supplies, coordinating office moves, and serving as the primary point of contact for all facilities-related concerns.

What qualifications are required for the Facilities & Office Coordinator position?

The ideal candidate should possess a High School diploma (Associates degree preferred), have two or more years of facilities or office management experience, be proficient in Microsoft Office, have strong attention to detail, be willing to travel to various Lockton offices, have experience with emergency preparedness or security tasks, and be able to lift and carry up to 40 pounds. Legally able to work in the United States is also required.

What are some of the key skills required for the Facilities Coordinator role?

Some of the key skills required for the Facilities Coordinator role include excellent problem-solving abilities, strong communication skills, organization skills, ability to multitask, attention to detail, and a proactive attitude towards addressing facilities-related issues.

Is there any flexibility required for work hours and weekends in this role?

The Facilities & Office Coordinator may be required to work off-hours and weekends on a limited basis as necessary to address facilities-related issues and emergencies.

Finance
Industry
10,001+
Employees
1966
Founded Year

Mission & Purpose

What makes Lockton stand apart is also what makes us better: independence. Lockton's private ownership empowers its 10,750+ Associates doing business in over 140+ countries to focus solely on clients' risk and insurance needs. With expertise that reaches around the globe, Lockton delivers the deep understanding needed to accomplish remarkable results.