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Facilities Coordinator (TERM)

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  • Job
    Mid Level
  • Construction & Surveying
  • $61.6K - $78.8K
  • Toronto


  • College Diploma (2 years) or acceptable combination of equivalent education and experience.
  • Minimum three years experience in coordinating building management, facilities maintenance, or facilities projects
  • Experience with the delivery of services to multiple client groups (including faculty and students).
  • Proven initiative; attention to detail skills and the ability to juggle multiple tasks and meet difficult deadlines
  • Demonstrated commitment to customer service excellence with a solution oriented focus.
  • Proven ability to work with a variety of clientele, including construction/trades contractors.
  • Ability to read floor plans, follow instructions including technical descriptions of systems related to access (e.g. SALTO) and telecommunication (e.g. Microsoft Teams Voice).
  • Mechanical aptitude, manual dexterity, ability to lift and move equipment, and moderately heavy objects.
  • Demonstrated intermediate level computer skills with Microsoft Word, Excel, PowerPoint and Outlook.
  • Excellent judgment, problem solving and organizational skills
  • Good technical writing skills to prepare user documentation
  • Excellent interpersonal skills and oral communication skills
  • Assets (Nonessential):
  • Experience working in a University or College setting
  • Familiarity with University of Toronto policies and procedures
  • To be successful in this role you will be:
  • Communicator
  • Multi-tasker
  • Proactive
  • Resourceful
  • Responsible
  • Team playe


  • Coordinating and communicating work being performed on facilities to minimize disruptions to daily operations
  • Applying established standards to control the distribution of access to designated University spaces
  • Responding to incidents and notifying appropriate staff, supervisors and/or authorities as required
  • Determining logistical details required for office renovations and moves
  • Conducting routine building inspections
  • Troubleshooting and resolving routine maintenance requests
  • Liaising with stakeholders to coordinate space and resource requirements
  • Liaising between clients and Facilities

Mission & Purpose

Founded in 1827, the University of Toronto is Canada’s top university with a long history of challenging the impossible and transforming society through the ingenuity and resolve of our faculty, students, alumni, and supporters. We are proud to be one of the world’s top research-intensive universities, bringing together top minds from every conceivable background and discipline to collaborate on the world’s most pressing challenges. As a catalyst for discovery, innovation, and progress, we prepare our students for success through an outstanding global education and commitment to inclusive excellence. The ideas, innovations, and actions of more than 660,000 graduates advance U of T’s impact on communities across the globe.