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Facilities Officer

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Concentrix

11d ago

  • Job
    Full-time
    Junior Level
  • Logistics
    Facilities Management
  • Cape Town
    Remote

AI generated summary

  • You need 2 years' experience in facilities management, knowledge of operations and safety regulations, familiarity with equipment, and relevant certifications. After-hours work may be required.
  • You will manage facility support, conduct repairs, ensure compliance with safety regulations, oversee maintenance, track expenses, coordinate space allocation, and research vendors and services.

Requirements

  • 2 years' work experience as a Facilities Officer or similar role
  • Strong knowledge of facilities management operations
  • Familiarity with office equipment and security systems
  • Hands on experience with facilities management software is a plus
  • Understanding of safety regulations in offices
  • Well-organized
  • Sound judgement and the ability to think quickly during emergencies
  • Certifications Occupational Health and Safety
  • Additional certification as a facility manager (CFM) will be a plus
  • must be available for some after hours and weekend work and some shift work.

Responsibilities

  • Facilities support onsite
  • Fixing minor issues in appliances or arranging for repairs when needed
  • Ensuring compliance with health and safety regulations
  • Removing hazardous materials from all areas accessible to employees and guests
  • Arrange for regular maintenance of equipment and internal systems (e.g. heating system, alarms, security cameras)
  • Check rooms and furniture to identify needs for repairs or renovations
  • Design and oversee the schedule for cleaning and disinfecting the building
  • Monitor activities that happen outside the building, such as proper waste disposal and recycling
  • Fix minor malfunctions in office equipment
  • Coordinate office and parking space allocation
  • Keep track of regular and ad-hoc facility expenses
  • Conduct market research and compare costs and benefits when evaluating new vendors
  • Maintain an updated record of invoices from external partners (e.g. suppliers, insurance agents, security guards)
  • Research new services and appliances to facilitate operations
  • Ensure compliance with health and safety regulations

FAQs

What are the main responsibilities of a Facilities Officer?

The main responsibilities include overseeing building activities, ensuring health and safety compliance, arranging repairs, managing maintenance schedules, and coordinating with external vendors.

What qualifications are required for this position?

A minimum of 2 years' work experience in a Facilities Officer role or similar is required, along with knowledge of facilities management operations, safety regulations, and familiarity with office equipment.

Is prior experience with facilities management software necessary?

While not mandatory, hands-on experience with facilities management software is considered a plus for applicants.

What certifications are preferred for this role?

Certifications in Occupational Health and Safety are required, and additional certification as a facility manager (e.g., CFM) is considered an advantage.

Will working outside of regular hours be required?

Yes, candidates must be available for some after-hours, weekend work, and shift work.

Where is the job located?

The job is located in Cape Town, at 10 Rua, Da Gama St, Foreshore.

What skills are important for a Facilities Officer?

Important skills include strong organizational abilities, sound judgment for emergency situations, and a well-rounded understanding of health and safety regulations in offices.

Can I expect to handle hazardous materials in this role?

Yes, part of the responsibilities includes removing hazardous materials from employee and guest-accessible areas.

What should candidates know about compliance regulations?

Candidates should have an understanding of health and safety regulations relevant to office environments to ensure that all requirements are met.

Is it necessary to conduct market research for vendor evaluation?

Yes, candidates will be responsible for conducting market research to compare costs and benefits when evaluating new vendors.

Consulting
Industry
10,001+
Employees

Mission & Purpose

We’re Concentrix. A global technology and services leader that powers the world’s best brands, today and into the future. We’re human-centered, tech-powered, intelligence-fueled. Every day we design, build, and run fully integrated, end-to-end solutions at speed and scale across the entire enterprise.