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Facilities Specialist

  • Job
    Full-time
    Entry, Junior, Mid & Senior Level
  • Facilities Management
  • Perth

AI generated summary

  • You should have facilities or admin experience, strong organizational skills, excellent communication, MS Office proficiency, and the ability to work both independently and collaboratively in a fast-paced setting.
  • You will greet visitors, manage calls, coordinate facility maintenance, assist with procurement, support the Real Estate Manager, and collaborate with teams and vendors for smooth operations.

Requirements

  • Previous experience in a facilities or administrative role preferred.
  • Strong organizational and multitasking abilities.
  • Excellent communication skills, both verbal and written.
  • Proficiency in MS Office suite and other relevant software.
  • Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

  • Serve as the primary point of contact at the office, greeting staff and guests and managing incoming calls and correspondence.
  • Coordinate facilities management tasks including maintenance, repairs, cleaning, and security protocols to ensure a safe and efficient work environment.
  • Assist in procurement activities, including sourcing goods and services, managing purchase orders, and monitoring budgets and expenditures.
  • Provide administrative support to the Real Estate Manager, including reporting on staff seating systems, sustainability, and other facilities functions as required.
  • Collaborate with internal teams and external vendors to ensure smooth operations and contribute to a positive workplace culture.

FAQs

What is the primary responsibility of a Facilities Specialist at Dassault Systèmes?

The primary responsibility is to serve as the main point of contact at the office, managing incoming calls and correspondence while ensuring a safe and efficient work environment through facilities management tasks.

What are the work hours for this role?

The position is permanent part-time, requiring 22 hours per week, specifically 4 days of 5.5 hours each, from 9am to 2:30pm.

Is previous experience required for the Facilities Specialist role?

Yes, previous experience in a facilities or administrative role is preferred.

What tools and software should I be proficient in for this position?

Proficiency in the MS Office suite and other relevant software is required.

What is the work environment like at Dassault Systèmes?

The work environment is characterized by an excellent team culture and supportive atmosphere, fostering collaboration and innovation.

Will I have opportunities for professional development?

Yes, the role offers opportunities for personal development and collaboration with a multinational and multidisciplinary team.

Is this position office-based or remote?

This is an office-based role located in the CBD of Perth, WA.

Does Dassault Systèmes promote diversity in the workplace?

Yes, Dassault Systèmes strives to build inclusive and diverse teams, empowering all employees to bring their whole selves to work and fostering a sense of pride and belonging.

What kind of facilities management tasks will I be coordinating?

You will coordinate maintenance, repairs, cleaning, and security protocols to ensure a safe and efficient work environment.

Will I be involved in any collaborative projects?

Yes, you will have the chance to be involved in Global IT projects and deployments while collaborating with internal teams and external vendors.

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Mission & Purpose

Dassault Systèmes, the 3DEXPERIENCE Company, is a catalyst for human progress. We provide business and people with collaborative virtual environments to imagine sustainable innovations. By creating virtual twin experiences of the real world with our 3DEXPERIENCE platform and applications, our customers can redefine the creation, production and life-cycle-management processes of their offer and thus have a meaningful impact to make the world more sustainable. The beauty of the Experience Economy is that it is a human-centered economy for the benefit of all – consumers, patients and citizens. Dassault Systèmes brings value to more than 300,000 customers of all sizes, in all industries, in more than 150 countries. For more information, visit https://www.3ds.com/

Benefits

  • Critical Illness Cover

  • Work From Home

  • Life Insurance

  • Sick Pay