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Facilities & Support Administrator

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Fletchers Group

10d ago

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
    Facilities Management

AI generated summary

  • You must have a clean driving license, strong admin skills, excellent communication, the ability to manage diverse workloads independently, and proficiency in Microsoft Office.
  • You will manage facilities queries, oversee stock control, assist with budget reporting, coordinate contractors, support HR processes, and handle admin tasks while ensuring office security and safety.

Requirements

  • - Clean Driving Licence.
  • - Strong administrative and organisational skills, ideally gained in a similar role.
  • - Excellent, effective communication and people skills with the ability to recognise and manage sensitive situations appropriately.
  • - Ability to work independently and to prioritise and manage a workload which requires supporting the Estate Manager and Director of Integration with different needs at different times.
  • - Ability to use a computer with Microsoft Office (specifically Word, Excel, PowerPoint and Outlook)

Responsibilities

  • Point of contact for Facilities Management in Estate Manager absence
  • Stock Control (liaison with Front of House at each site on stock levels, all ordering and reconciliation of invoices with delivery notes)
  • Reporting to Estate Manager/Facilities Director on Facilities spend for monthly P&L reconciliation and budgetary control
  • Facilities Helpdesk monitoring and escalation of priority requests to Estate Manager and Facilities Technician
  • Security pass creation, monitoring and control and liaison with HR/IT/Marketing
  • Contractor sourcing at each location and competitive quote pricing/gathering
  • Central point of contact for Basement archive file storage and retrieval
  • Estate Office Site visits (with Facilities Technician) and reporting back to Estate Manager
  • General Facilities admin duties and reporting
  • Back up cover to open and close Southport office in Front of House/Key Holder holiday/sickness absence
  • Assisting Facilities Technician with logging of PPMs and PAT testing on spreadsheet records
  • Booking Rooms / Parking for all offices
  • Obtaining Meter Readings from Front of House at all sites & logging
  • Supporting Estate Manager with DSE Assessments and records
  • Supporting Estate Manager with Supplier liaison
  • Supporting Estate Manager with Front of House Manager and FoH liaison
  • Supporting Estate Manager with Starter/Leaver/Mover process and liaison with HR
  • Additional trained First Aider
  • Additional trained Fire Marshall

FAQs

What is the job title for this position?

The job title is Facilities & Support Administrator.

Where is the job located?

The job is located at the Southport Office, with occasional visits to other offices as required.

What is the salary for this role?

The salary for this role is £22,000 per annum.

What type of company is Fletchers Solicitors Ltd?

Fletchers Solicitors Ltd is a growing law firm specializing in personal injury and clinical negligence law.

What are the main responsibilities of the Facilities & Support Administrator?

Main responsibilities include being the point of contact for Facilities Management, stock control, reporting on facilities spend, monitoring the Facilities Helpdesk, security pass management, contractor sourcing, and general facilities admin duties.

What skills are ideal for candidates applying for this role?

Ideal candidates should possess strong administrative and organisational skills, effective communication and people skills, the ability to work independently, and proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).

Does this position require a driving license?

Yes, a clean driving license is required for this position.

What benefits does Fletchers offer to employees?

Benefits include a competitive salary, 35 days of holiday per year, a pension scheme, life assurance policy, flexible working environment, and a variety of company social events.

Is training available for new employees?

Yes, Fletchers offers apprenticeship and training contract opportunities, as well as a focus on Learning & Development programs.

Is there any support for personal wellbeing and health expenses?

Yes, Fletchers provides a Medicash policy that covers some dental, optical, and other medical expenses.

What are the working hours for this position?

The working hours for this position are 35 hours per week.

Does the company have a diversity policy?

Yes, Fletchers Group is an inclusive employer with a commitment to supporting a diverse workforce.

Can you explain the bonus scheme?

The bonus scheme is subject to targets being met and details will be provided during the employment process.

What should I do if I have more questions about the role?

If you have more questions, you can visit the Fletchers Solicitors website for additional information or contact their HR department.

Fletchers Group

A group of specialist legal teams, specialising in medical negligence, serious injury, cycle and motorcycle accidents.

Law
Industry
501-1000
Employees

Mission & Purpose

We aspire to be the best place to work in the legal sector. Our mission is simple: Help rebuild the lives of people who have suffered serious, life changing injuries. Our goal is for them to have the very best possible life after injury. We do this, not only through the case work we undertake for injured clients, but also through supporting charities, causes and organisations that share the same mission. We are a fast- growing business, underpinned by exceptional financial security through our owners Sun European Partners- one of the largest and most successful investors in the world. We have grown substantially over the years to a firm employing just under 600 people, however one thing has remained constant – our determination to do the best for victims of accidents, serious injury and medical negligence. To us, the most important thing about personal injury law is the individual at the centre of it all and our team who support them. We offer multiple routes to both legal and non-legal qualifications, many of which are fully funded and gained while you work. We are also fearlessly protective of our culture which empowers our team to succeed.