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Filing Assistant

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Capital Group

12d ago

  • Job
    Full-time
    Entry & Junior Level
  • People, HR & Administration
    Accounting & Tax
  • London

AI generated summary

  • You need computer skills in Excel/Word, experience with manual filing, attention to detail, clear handwriting, sorting abilities, good phone manner, and the ability to prioritize tasks daily.
  • You will maintain the filing system, print and code invoices, file processed documents, chase suppliers for statements, and handle supplier calls and inquiries.

Requirements

  • - Computer Literate: working knowledge of Microsoft Office (Excel and Word).
  • - Experience of accurately updating and maintaining a large manual filing system.
  • - Possess accurate attention to detail.
  • - Possess clear handwriting of words and numbers.
  • - Ability to accurately sort and file large quantities of paper documents.
  • - Possess an excellent telephone manner.
  • - Ability to prioritise workload on a day to day basis.

Responsibilities

  • Update and maintain the manual purchase ledger filing system to ensure all supplier statements and invoices are filed correctly in alphabetical/numerical order and on time.
  • Identify, print off, code, and distribute all supplier invoices.
  • File in numerical order, all processed invoices/credit notes.
  • As and when required, chase suppliers for statements.
  • Act as first point of contact for all telephone calls into the department from suppliers and redirect enquiries or manage as appropriate.

FAQs

What are the working hours for the Filing Assistant position?

The Filing Assistant will work Monday to Friday, 4 hours each day in the office, with flexibility on start and finish times for the right candidate.

Is prior experience required for this position?

Yes, experience in accurately updating and maintaining a large manual filing system is required.

What type of filing system will I be working with?

You will be updating and maintaining a manual purchase ledger filing system, ensuring supplier statements and invoices are filed correctly in alphabetical/numerical order.

What software knowledge is required for this role?

A working knowledge of Microsoft Office, specifically Excel and Word, is required.

How will I be interacting with suppliers?

You will act as the first point of contact for all telephone calls into the department from suppliers, managing inquiries or redirecting them as appropriate.

What skills are necessary for this position?

Candidates should possess accurate attention to detail, clear handwriting of words and numbers, and an excellent telephone manner, along with the ability to prioritize workload.

What are the daily responsibilities of the Filing Assistant?

Daily responsibilities include identifying, printing off, coding, and distributing supplier invoices, filing processed invoices and credit notes, and chasing suppliers for statements as needed.

Is there a minimum educational requirement for this job?

The job description does not specify a minimum educational requirement, but relevant experience and skills are essential.

What attributes would help me succeed in this role?

Successful candidates should have strong organizational skills, attention to detail, and the ability to accurately sort and file large quantities of paper documents.

How can I apply for the Filing Assistant position?

To apply, please submit your resume and cover letter outlining your relevant experience and skills.

Capital Group

Finance
Industry
5001-10,000
Employees
1931
Founded Year

Mission & Purpose

Since 1931, Capital Group, home of American Funds®, has been singularly focused on delivering superior results for long-term investors using high-conviction portfolios, rigorous research and individual accountability. As of December 31, 2021, Capital Group manages more than $2 trillion in equity and fixed income assets for millions of individual and institutional investors. Capital Group is a private firm that employs more than 8,000 associates and has offices in Europe, Asia, Australia and the Americas. For more than 90 years, our goal has remained the same: to improve people’s lives through successful investing. *** We’ve been made aware of an employment scam fraudulently using Capital Group’s name. Please note: Capital Group currently does not offer 100% remote work positions. On average, the interview process can take one to three months to go from resume submission to offer. Financial transactions are never part of the job onboarding process. For your own cyber safety and security, if you suspect fraud, please do not respond to or interact with messages claiming to be from Capital Group.

Benefits

  • Compensation

    In addition to offering a highly competitive base salary, we give two annual bonuses to our associates. The first bonus is based on performance and the second is based on company profitability. These two bonuses, your annual raise and our 15% retirement contribution add up to so much more than a simple paycheck. Year over year, you'll have the opportunity to see your salary not only grow, but grow exponentially.

  • Retirement

    Every year, we put the equivalent of 15% of your salary and bonuses into a retirement account for you. To be clear, that's not money you've chosen to deduct from your paycheck. That's in addition to your paycheck.

  • Life, accident and travel insurance

    We sponsor life insurance and offer additional life insurance, personal accident and business travel insurance as well.

  • Commuter savings

    We offer commuting and/or parking incentives to take public transportation, carpool, walk or cycle to work.