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Finance Projects - Unit Coordinators

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Barcelona Supercomputing Center (BSC)

20d ago

  • Job
    Full-time
    Senior Level
  • Barcelona
  • 7d left

AI generated summary

  • You need a degree in Business/Finance, 5-8 years experience, ideally in a similar role, strong English/Spanish skills, Excel proficiency, team management experience, and a detail-oriented approach.
  • You will coordinate finance project units, ensure funding compliance, monitor budgets, collaborate with stakeholders, and maintain accurate records in SAP while supporting operational improvements.

Requirements

  • Education
  • University degree in Business Administration, Finance, Economics, or a related field, or equivalent professional experience
  • Master’s degree in Finance or Project Management is preferred.
  • Essential Knowledge and Professional Experience
  • 5-8 years of experience, with at least 2 years in a similar financial coordination or project management role.
  • Strong command of English and Spanish, with proficiency in Catalan or other languages as a plus.
  • Familiarity with finance project requirements in public or research institutions.
  • Advanced proficiency with Microsoft Office (Specially Excel).
  • Additional Knowledge and Professional Experience
  • Experience coordinating or managing a team will be valuable.
  • Experience with ERP systems (SAP Business One or similar).
  • Proven experience working within an international environment, ideally in a research or academic setting.
  • Competences
  • Inclusive leadership, strong inter-personal and communication skills
  • Strong organizational and planning skills, with an ability to manage multiple priorities and deadlines.
  • Excellent teamwork and communication skills, with the ability to work effectively in a collaborative environment.
  • A proactive service attitude and problem-solving approach.
  • High attention to detail and a structured, analytical mindset.

Responsibilities

  • Unit Leadership and Coordination: Coordinate and guide the day-to-day operations of their respective finance project units, fostering an environment of reliability, efficiency, and collaboration. Work with project teams and Principal Investigators to monitor budgets, maintain project information in SAP, and prepare financial reports for funding agencies. Lead unit teams, ensuring clear communication, goal alignment, and performance monitoring.
  • Funding Compliance and Reporting: Ensure that administrative and financial reporting requirements for all active grants are met, including the preparation and submission of documentation required by funding agencies. Collaborate with external auditors to facilitate project audits, preparing and managing necessary financial documentation.
  • Resource Planning: Support the Principal Investigators in planning financial and human resource allocation across national and European-funded research projects. Monitor project budgets to ensure that spending aligns with projections, making adjustments as needed and keeping indirect cost rates updated.
  • Collaboration with Stakeholders: Act as a point of contact for external auditors, coordinating necessary documentation and supporting the audit process. Ensure project reporting is aligned with both BSC standards and the requirements of funding agencies. Collaborate with Principal Investigators on the financial aspects of project planning, including resource allocation and budget forecasts.
  • Operational Support and Reporting: Maintain accurate and up-to-date records in BSC’s SAP Business One project database. Support the development of policies and processes to improve the effectiveness of financial management within the finance project units.

FAQs

What is the deadline for applications for this position?

The deadline for applications is Monday, 16 December, 2024.

What qualifications are required for the Finance Projects - Unit Coordinators position?

A university degree in Business Administration, Finance, Economics, or a related field is required, along with 5-8 years of experience in a similar role. A Master’s degree in Finance or Project Management is preferred.

What are the primary responsibilities of the Unit Coordinators?

The primary responsibilities include coordinating day-to-day operations of finance project units, ensuring funding compliance and reporting, supporting resource planning, collaborating with stakeholders, and providing operational support and reporting.

Is prior experience with ERP systems required for this job?

While not mandatory, experience with ERP systems such as SAP Business One or similar is valued.

What languages are required for this position?

A strong command of English and Spanish is essential. Proficiency in Catalan or other languages is considered a plus.

What kind of work environment can be expected at BSC?

BSC offers a highly stimulating environment with state-of-the-art infrastructure, a good working atmosphere, and flexible working hours.

How many positions are being offered for this role?

There are four positions available for Unit Coordinators within the Finance Projects Team.

What benefits are provided with this job?

Benefits include a full-time contract, private health insurance, restaurant tickets, extensive training plans, support for relocation procedures, and paid vacation days, among others.

What is the recruitment process for this position?

The recruitment process includes submission of applications through the BSC website, formation of a gender-balanced recruitment panel, interviews, and potential technical exercises.

Will I receive feedback if my application is not successful?

Yes, all candidates who have been in contact will receive feedback regarding their application status, whether accepted or rejected.

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Barcelona Supercomputing Center (BSC)

Science & Healthcare
Industry
501-1000
Employees
2005
Founded Year

Mission & Purpose

The Barcelona Supercomputing Center (BSC) is a research institution specializing in high-performance computing, data science, and scientific applications. It focuses on advancing computational science and technology to tackle complex problems in fields like climate modeling, life sciences, and engineering. Their mission is to drive innovation and support scientific research through cutting-edge supercomputing resources and expertise.