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Foundation Coordinator

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WorkatHome-JobBoard

5d ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Healthcare
  • Helena

AI generated summary

  • You need advanced skills in MS Word, Excel, Raisers Edge, accounting, strong interpersonal skills, 2 years admin experience, a valid MT driver's license, and excellent multitasking abilities.
  • You will manage donor databases, assist with financials, prepare donor acknowledgments, track funds, support events, communicate with stakeholders, generate reports, and provide executive and board support.

Requirements

  • Experience: Advanced skills in Microsoft Word, Excel, and Raisers Edge database management. Experience with accounting and bank deposits required. Strong interpersonal skills to communicate effectively with board members, volunteers, donors, and other stakeholders. A minimum of two years in an administrative or secretarial position is preferred.
  • Education: High school diploma, GED, or HiSET required; some college or business school training preferred.
  • Licensing: Must have a valid Montana driver's license with a clear driving record.
  • Skills: Strong typing, spelling, grammar, and business correspondence skills. Ability to work independently, manage multiple tasks, and maintain high attention to detail. Demonstrated professionalism, integrity, and confidentiality.
  • Key Competencies: Excellent customer service and communication skills. Ability to manage complex tasks and meet deadlines. Skilled in handling interruptions and multitasking in a dynamic environment.

Responsibilities

  • Database Management: Oversee the Blackbaud RE database for 50,000+ donor, prospect, and stakeholder records; enter 3,000-5,000 gift records annually.
  • Financial Coordination: Assist the Foundation Accountant with monthly financials, account reconciliations, pledge management, audit reports, Form 990, and charitable gift annuity valuations.
  • Donor Acknowledgment: Prepare and send thank-you letters for each donation in partnership with the Donor Engagement Officer.
  • Request Screening: Review and verify requests for patient and funding assistance, ensuring validity and recommending appropriate funding sources.
  • Fund Tracking: Monitor the usage of Patient and Employee Assistance Funds.
  • Mailing List Management: Produce mass mailing lists for appeals, event sponsorships, and other Foundation communications.
  • Event Planning: Help organize and staff 7-8 annual fundraising and stewardship events with the Foundation team.
  • Donor & Volunteer Relations: Communicate regularly with donors, volunteers, and St. Peter's Health Association members; provide back-office support and training as needed.
  • Grateful Patient Program: Assist in the implementation and coordination of the formal Grateful Patient program.
  • Reporting: Generate queries and reports for internal use, board presentations, and other needs.
  • Executive Support: Act as Executive Assistant to the Foundation VP, managing schedules, appointments, expense reports, and administrative duties.
  • Board Support: Communicate with Foundation Board members, record meeting minutes, and help schedule Board meetings.
  • Other Duties: Perform additional duties as assigned.

FAQs

What qualifications are required for the Foundation Coordinator position?

A high school diploma, GED, or HiSET is required, along with advanced skills in Microsoft Word, Excel, and Raisers Edge database management. Some college or business school training is preferred.

What are the key responsibilities of the Foundation Coordinator?

Key responsibilities include database management, financial coordination, donor acknowledgment, request screening, fund tracking, mailing list management, event planning, donor and volunteer relations, implementing the Grateful Patient program, reporting, executive support, and board support.

Is prior experience in fundraising or non-profit work necessary for this role?

While not explicitly required, a minimum of two years in an administrative or secretarial position is preferred, and experience in fundraising or non-profit environments would be beneficial.

What type of skills are essential for this position?

Essential skills include strong typing, spelling, grammar, and business correspondence abilities, as well as the capability to work independently, manage multiple tasks, and maintain high attention to detail.

How many fundraising events will the Foundation Coordinator help organize annually?

The Foundation Coordinator will help organize and staff 7-8 annual fundraising and stewardship events.

Will the Foundation Coordinator have direct communication with donors or board members?

Yes, the Foundation Coordinator will communicate regularly with donors, volunteers, and Foundation Board members, providing support and assistance as needed.

What kind of software will the Foundation Coordinator be using?

The Foundation Coordinator will primarily oversee the Blackbaud RE database and utilize Microsoft Word and Excel for various tasks.

Is there an opportunity for growth within the organization?

While the job description does not specify growth opportunities, most positions within non-profit organizations often provide options for professional development and advancement.

What type of license is required for this position?

A valid Montana driver's license with a clear driving record is required.

Are there any specific personal attributes desired for this role?

Desired attributes include professionalism, integrity, confidentiality, and excellent customer service skills.

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