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GBM - Private - Administrative Assistant - Milan

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Banking & Finance
  • Milan

AI generated summary

  • You must be fluent in Italian and English, organized, detail-oriented, proactive, and discreet, with strong Microsoft Office skills and the ability to work well under pressure while collaborating effectively.
  • You will manage diaries, arrange travel, coordinate meetings, process expenses, and support team admins while ensuring compliance and facilitating knowledge sharing.

Requirements

  • Fluent in both Italian and English
  • Prior experience as an assistant, or in an administrative and/or customer service role
  • Solid organizational skills – ability to multi-task and prioritize effectively
  • Strong attention to detail
  • Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally.
  • Ability to communicate clearly, concisely and confidently
  • Proactivity – ability to take initiative, follow up where necessary without prompting and seek clarification when needed
  • Strong work ethic with a positive attitude and growth mindset
  • Ability to work well under pressure and stay professional in a busy environment
  • Discretion – ability to always handle sensitive matters confidentially
  • Microsoft Office skills (Outlook, Word, Excel)

Responsibilities

  • This role is for a full-time assistant to support a team of investment bankers in the Milan office.
  • Proactive diary management for busy investment bankers
  • Arranging travel; organizing and providing detailed travel schedules
  • Liaising with internal and external stakeholders to organize client meetings and full trip agendas
  • Processing expenses and invoices in a timely manner
  • Arranging internal and client meetings on and off the GS campus - booking of conference rooms and catering, registering guests, ensuring materials organized
  • Adhering to Compliance regulations and gaining the relevant approvals
  • General team admin including photocopying, printing, attendance tracking, phone answering and relaying messages
  • Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
  • Regularly facilitate knowledge sharing within the team and ensure relevant information is disseminated accordingly
  • Involved in client event organization
  • Flexibility to support assistant colleagues and cover when necessary

FAQs

What is the primary role of the Administrative Assistant in the Investment Banking team?

The primary role is to provide full-time administrative support to a team of investment bankers, including proactive diary management, arranging travel, and organizing meetings.

Is fluency in Italian and English required for this position?

Yes, fluency in both Italian and English is required.

What kind of experience is necessary for the Administrative Assistant role?

Prior experience as an assistant or in an administrative and/or customer service role is necessary.

What skills are important for this position?

Important skills include solid organizational abilities, strong attention to detail, excellent interpersonal skills, proactive initiative, and proficiency in Microsoft Office.

Are there opportunities for growth and professional development at Goldman Sachs?

Yes, Goldman Sachs is committed to fostering diversity and inclusion, offering a range of training and development opportunities for professional and personal growth.

What is the work environment like for this role?

The work environment is fast-paced and requires the ability to work well under pressure while maintaining professionalism.

Is discretion important in this position?

Yes, discretion is crucial as the role involves handling sensitive matters confidentially.

Will the Administrative Assistant be involved in client event organization?

Yes, the role includes involvement in organizing client events.

Are there compliance regulations that need to be adhered to?

Yes, adherence to compliance regulations and obtaining relevant approvals is part of the duties.

What is the main goal of the GBM division at Goldman Sachs?

The main goal is to be the world’s preeminent investment bank, acting as a trusted advisor and delivering excellent execution for clients' important transactions.

Finance
Industry
10,001+
Employees
1869
Founded Year

Mission & Purpose

Goldman Sachs is a global investment banking, securities, and investment management firm. They offer a range of financial services to corporations, financial institutions, governments, and individuals. Goldman Sachs' primary activities include investment banking, asset management, securities trading, and providing advisory services. Their ultimate mission is to be a leading global financial institution, providing superior financial expertise and solutions to their clients. The purpose of Goldman Sachs is to help their clients achieve their financial goals, manage risk, and navigate complex markets. They aim to drive economic growth, foster innovation, and create long-term value for their clients, shareholders, and the communities they operate in. Goldman Sachs is committed to upholding the highest standards of integrity, professionalism, and client service, serving as a trusted partner and advisor in the world of finance.

Culture & Values

  • Partnership

    We prioritize collaboration and believe in the strength of the collective, creating a culture that fosters teamwork and belonging in the pursuit of professional and personal growth.

  • Client Service

    We lead with a service mindset, working to earn our clients’ trust and exceed their expectations by understanding and overdelivering on their goals.

  • Integrity

    We hold ourselves accountable to the highest ethical standards, insisting on transparency and vigilance from our people as we learn from our experiences and make decisions that instill a sense of pride in our firm.

  • Excellence

    We aspire to nothing less than excellence, striving for exceptional performance and superior results for our clients, our shareholders, and our communities.

Benefits

  • Holiday and Vacation Policies

    We offer competitive vacation policies based on employee level and office location. This is in addition to any number of statutory and public holidays as determined by each office. We promote time off from work to recharge by providing generous vacation entitlements and a minimum of three weeks expected vacation usage each year.

  • Financial Wellness & Retirement

    The firm provides a number of resources and offerings designed to help our employees achieve their personal financial goals. We assist employees in saving and planning for retirement, offer financial support for higher education, and provide a number of benefits to help employees prepare for the unexpected. We offer live financial education and content on a variety of topics to address the spectrum of employees’ priorities — from buying a home, to navigating market volatility and investments, legacy and estate planning, tax strategies, and will preparation.

  • Health Services

    We offer a medical advocacy service for employees and family members facing critical health situations, and counseling and referral services through the Employee Assistance Program (EAP). We provide Global Medical, Security and Travel Assistance and a Workplace Ergonomics Program. We also offer state-of-the-art on-site health centers in certain offices.

  • Childcare / Family Care

    In some offices, we offer on-site child care centers that provide full-time and emergency back-up care, as well as mother and baby rooms and homework rooms. In every office, we provide advice and counseling services, expectant parent resources and transitional programs for parents returning from parental leave. Adoption, surrogacy, egg donation and egg retrieval stipends are also available.

  • Flexible Working

    Based on manager approval, the following arrangements may be available to help employees meet their personal and family responsibilities: part-time schedules, job sharing, telecommuting, and alternate hours.