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General Office Clerk II, Fetal Assessment Treatment Centre (FATC)

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IWK Health Centre

8d ago

  • Job
    Full-time
    Senior Level
  • Healthcare
  • Halifax
  • 21d left

AI generated summary

  • You need a high school diploma, 6 months admin experience, 40+ wpm typing, Microsoft Office skills, strong organization, communication, and flexibility. Meditech experience is a plus.
  • You will schedule ultrasounds, coordinate appointments, register patient visits, manage records, handle inquiries, enter lab orders, and perform various administrative tasks as needed.

Requirements

  • Minimum High School diploma or G.E.D. required
  • Graduate from a recognized Office Administration Program preferred
  • Previous experience in a similar role is an asset. Minimum six (6) months related administrative/secretarial experience preferred.
  • A combination of equivalent education and experience may be considered
  • Keyboarding skills minimum of 40 wpm required, 60 wpm is preferred (testing may be conducted on shortlisted candidates and be considered in candidate suitability)
  • Working knowledge of Microsoft Office and other computer programs/technology (testing may be conducted on shortlisted candidates and be considered in candidate suitability)
  • Previous experience with Meditech and Community Wide Scheduling (CWS) preferred.
  • Demonstrated strong time management, analytical, and problem-solving skills required
  • Demonstrated ability to prioritize workloads required.
  • Ability to work in fast paced team environment, while meeting strict deadlines
  • Demonstrated excellent organization skills, strong communication (verbal & written) and interpersonal skills required.
  • Demonstrated initiative; self-motivated and able to work with minimal supervision/direction required.
  • Demonstrated high regard for quality, accuracy, and attention to detail required.
  • Demonstrated flexibility to meet workload demands required.
  • Excellent judgment and discretion in handling confidential and/or sensitive information required.
  • Demonstrated experience with office equipment (e.g., fax machine, photocopier) preferred.
  • Competency in other languages considered an asset.

Responsibilities

  • Reporting to the Manager and under the supervision of the Clinical Leader, the General office clerk works independently and is responsible for the duties associated with booking and registration process.
  • Responsibilities may include, but not limited to:
  • scheduling ultrasounds and consultations;
  • coordination of appointments;
  • registration of patient visits;
  • retrieval, labeling and filing of patient records;
  • responding to telephone inquiries;
  • Order Entry of lab specimens;
  • and other administrative duties as required.

FAQs

What is the job title for this position?

The job title is General Office Clerk II at the Fetal Assessment Treatment Centre (FATC).

What is the employment type for this position?

The position is a Permanent Hourly Part-Time (50% FTE) role.

What are the hours of work for this position?

The hours of work are Monday to Friday, with 7.0 hours per shift, totaling 35 hours bi-weekly.

What are the qualifications required for this position?

A minimum High School diploma or G.E.D. is required, with a preference for graduates from a recognized Office Administration Program and at least six months of related administrative or secretarial experience.

Is previous experience with Meditech and Community Wide Scheduling necessary?

Previous experience with Meditech and Community Wide Scheduling is preferred but not mandatory.

What key skills are necessary for this role?

Strong time management, analytical, problem-solving, communication, organization, and interpersonal skills are necessary, along with proficiency in Microsoft Office and keyboarding skills.

What is the compensation range for this position?

The compensation for this position ranges from $22.894 to $24.8939 per hour.

Is there a specific closing date for applications?

Yes, the closing date for applications is October 2024, and they are accepted until 23:59 Atlantic Time.

Are there opportunities for advancement or training within IWK Health?

Yes, IWK Health focuses on training and mentorship opportunities for career advancement.

What does the organization do to promote diversity and inclusion?

IWK Health promotes an anti-racist environment, welcomes diverse applicants, and actively works to eliminate discrimination, ensuring a safe and supportive space for equity and belonging.

What process should internal employees follow to apply?

Internal employees should apply through the internal careers page to be flagged as internal applicants.

Will background checks be part of the hiring process?

Yes, an offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

IWK Health Centre

Science & Healthcare
Industry
1001-5000
Employees

Mission & Purpose

IWK Health is an internationally recognized academic health sciences centre located in Halifax, NS dedicated to the highest standards of patient and family-centred care, research and education. The IWK is an integral part of the region’s communities, caring for a population of two million women, children, youth and families across Nova Scotia, Prince Edward Island and New Brunswick, and providing sub-specialty care to residents of Newfoundland & Labrador. As one of two provincial health authorities in Nova Scotia, the IWK is shaping, cultivating and stewarding the health agenda for families and has charted an ambitious course to world-class outcomes. MISSION: To passionately pursue a healthy future for women, children, youth and families VALUES: Safe, Compassionate Care through Leadership, Innovation, Integrity, and Partnerships