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GM Administrative Assistant

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Amazon

13d ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Pitt Meadows

AI generated summary

  • You need 2+ years of experience, proficiency in Microsoft Office, a related degree, strong analytical and communication skills, and the ability to manage multiple tasks and deadlines effectively.
  • You will manage schedules, events, and travel; handle expense reports; coordinate meetings; communicate internally; oversee office management; and support team goals and activities.

Requirements

  • 2+ years of professional or military experience
  • Experience with Microsoft Office products and applications
  • Associate’s or Bachelor’s Degree
  • Strong analytical skills
  • Excellent written and verbal communication skills
  • Ability to learn organizational structure and the objectives of the team
  • Strong organizational and communication skills and problem solving skills
  • Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
  • Ability to communicate with a variety of constituent groups such as senior management, peers, and outside contacts

Responsibilities

  • Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.
  • Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff
  • Own and manage conference room coordination and room calendar management
  • Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms
  • Typing meeting notes, creating conference agendas and minor content curriculum creation
  • Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed
  • Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs
  • Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center
  • Run work-related errands as needed
  • Think and plan ahead, delegate responsibilities appropriately and manage time effectively
  • Compile team goals, track and help drive completion of key deliverables and follow up on outstanding items.
  • Management of complex calendars and scheduling with diplomacy and discretion
  • Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC
  • Serve as representative on department team-building activities and peer recognition

FAQs

Is this position remote or onsite?

This role is onsite only.

What are the basic qualifications required for this position?

The basic qualifications include 2+ years of professional or military experience and experience with Microsoft Office products and applications.

Is a degree required for this position?

While an Associate’s or Bachelor’s Degree is preferred, it is not explicitly required.

What types of communication skills are necessary for this role?

Excellent written and verbal communication skills are necessary, along with the ability to communicate with a variety of constituent groups, including senior management and peers.

How do I apply for this position?

Applicants should apply via our internal or external career site.

What is the salary range for this position?

The base salary for this position ranges from $47,700/year to $74,700/year, depending on job-related knowledge, skills, and experience.

Will I be required to manage travel arrangements?

Yes, you will be responsible for scheduling cost-effective travel arrangements including airfare, hotel, and ground transportation for the General Manager and Senior Leader(s) as needed.

Are there opportunities for team-building activities in this role?

Yes, you will serve as a representative on department team-building activities and peer recognition.

What is the importance of confidentiality in this role?

The successful candidate must be able to handle confidential information and maintain discretion at all times in handling sensitive communications and documents.

Is prior experience in an administrative role necessary?

While the job description does not specify strict prior experience, relevant professional experience is advantageous for performing the listed responsibilities effectively.

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Amazon

Retail & Consumer Goods
Industry
10,001+
Employees
1994
Founded Year

Mission & Purpose

Amazon is guided by four principles: customer obsession rather than competitor focus, passion for invention, commitment to operational excellence, and long-term thinking. We are driven by the excitement of building technologies, inventing products, and providing services that change lives. We embrace new ways of doing things, make decisions quickly, and are not afraid to fail. We have the scope and capabilities of a large company, and the spirit and heart of a small one. Together, Amazonians research and develop new technologies from Amazon Web Services to Alexa on behalf of our customers: shoppers, sellers, content creators, and developers around the world. Our mission is to be Earth's most customer-centric company. Our actions, goals, projects, programs, and inventions begin and end with the customer top of mind. You'll also hear us say that at Amazon, it's always "Day 1."​ What do we mean? That our approach remains the same as it was on Amazon's very first day - to make smart, fast decisions, stay nimble, invent, and focus on delighting our customers.