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Graduate Administrative Assistant (UAE Nationals)

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Wood

15d ago

  • Job
    Full-time
    Entry Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Abu Dhabi

AI generated summary

  • You should be organized, detail-oriented, proficient in Microsoft Office, and have strong communication skills to handle clerical duties, manage schedules, and support reporting.
  • You will manage clerical tasks, schedule meetings, arrange travel, maintain files, prepare documents, handle correspondence, and support reporting activities in the office.

Requirements

  • Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, data entry and telephone reception.
  • Requires an understanding of the content of the manager’s job and method of operation as well as knowledge of departmental operations and procedures.
  • Organizes and maintains files of manager’s correspondence, records etc. and follows up pending matters.
  • Acts as receptionist for the manager, screening correspondence and telephone calls.
  • Schedules appointments and coordinates arrangements for meetings.
  • Prints, organises and prepares information for meetings.
  • Arranging travel/accommodation/car hire.
  • Prepares routine letters and memoranda for manager’s review.
  • Organizes and expedites flow of work through office and initiates follow up action.
  • Support in collecting information and data for reporting.
  • Populates templates and creates documents.
  • General office housekeeping activities as required.
  • Competent in Microsoft Office.
  • Excellent verbal and written communications skills.
  • Attention to detail.
  • Ability to manage a high volume of work and priorities.

Responsibilities

  • Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, data entry and telephone reception.
  • Requires an understanding of the content of the manager’s job and method of operation as well as knowledge of departmental operations and procedures.
  • Organizes and maintains files of manager’s correspondence, records etc. and follows up pending matters.
  • Acts as receptionist for the manager, screening correspondence and telephone calls.
  • Schedules appointments and coordinates arrangements for meetings.
  • Prints, organises and prepares information for meetings.
  • Arranging travel/accommodation/car hire.
  • Prepares routine letters and memoranda for manager’s review.
  • Organizes and expedites flow of work through office and initiates follow up action.
  • Support in collecting information and data for reporting.
  • Populates templates and creates documents.
  • General office housekeeping activities as required.

FAQs

What is the job title for this position?

The job title is Graduate Administrative Assistant (UAE Nationals).

Where is the job located?

The job is located in Abu Dhabi, UAE.

What type of duties will the Administrative Assistant be performing?

The Administrative Assistant will perform full clerical, administrative, and general office duties including transcription, typing, record and file maintenance, data entry, and telephone reception.

Is this position open to non-UAE Nationals?

No, this position is specifically for UAE Nationals.

What skills are required for this role?

The required skills include competence in Microsoft Office, excellent verbal and written communication skills, attention to detail, and the ability to manage a high volume of work and priorities.

What kind of support will the Administrative Assistant provide to the manager?

The Administrative Assistant will support the manager by organizing and maintaining files, scheduling appointments, coordinating meeting arrangements, preparing documents, and following up on pending matters.

Does Wood offer equal employment opportunities?

Yes, Wood is an equal opportunity employer that recognizes the value of a diverse workforce and evaluates applicants based on objective criteria.

What is the function of the administrative assistant in terms of meetings?

The administrative assistant is responsible for scheduling appointments, coordinating arrangements for meetings, printing and organizing information for meetings.

Will the Administrative Assistant be responsible for travel arrangements?

Yes, the Administrative Assistant will be responsible for arranging travel, accommodation, and car hire as needed.

What educational background is typically pursued for this role?

The role is targeted at graduates, likely indicating a preference for candidates who have completed a degree program.

Energy
Industry
10,001+
Employees
1912
Founded Year

Mission & Purpose

Wood is a global engineering and consulting company that provides services to various industries, including energy, infrastructure, and environmental sectors. They offer a wide range of engineering, project management, and technical consulting services to help clients design, build, and operate their projects. Their ultimate mission is to contribute to the sustainable development of the world by delivering innovative and efficient solutions to complex challenges. Wood's purpose is to create a positive impact by supporting their clients in achieving their goals while minimising environmental impacts and enhancing the well-being of communities they serve. Through their expertise and commitment to excellence, they aim to drive positive change and make a difference in the industries they operate in.

Culture & Values

  • Care

  • Commitment

  • Courage