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Graduate Administrator (TERM)

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University of Toronto

14d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Education & Teaching
  • Toronto
  • 5d left

AI generated summary

  • You need a Bachelor's degree, 4 years advising students, experience in admissions, MS Office skills, strong communication, and problem-solving abilities. Knowledge of equity and confidentiality is essential.
  • You will handle admissions logistics, assess applications, refer cases, deliver presentations, advise students, verify course access, and approve program changes for exceptional cases.

Requirements

  • Essential Qualifications:
  • Bachelor's Degree or acceptable combination of equivalent experience.
  • Minimum four (4) years' relevant experience advising students on academic matters for degree program support.
  • Experience in administering admissions processes, fee deferrals, course enrolment, and timetabling.
  • Experience in advising students and faculty members on academic guidelines and procedures.
  • Experience working with databases and producing reports.
  • Advanced skills with MS Office (Excel, Word, Access).
  • Experience with skills with ROSI and ACORN, Slate or equivalent.
  • Reliability and good problem-solving skills.
  • Excellent written and verbal communications skills.
  • Excellent interpersonal skills and strong customer service orientation to professionally and tactfully engage with students, staff, and faculty.
  • Good judgment to make decisions involving the application of policy and to respond to student and faculty matters.
  • Demonstrated ability handling sensitive and confidential information.
  • Proven understanding and application of equity, diversity, inclusion, and access as applicable to post-secondary students; ability to identify barriers to student success and help students overcome them.
  • Superior time management skills to meet competing deadlines, excellent prioritization skills to work efficiently in an environment with frequent interruptions; detail-oriented with demonstrated accuracy in performing work.
  • Assets (Nonessential):
  • Extensive knowledge of the University with emphasis on the Faculty of Arts and Science graduate academic guidelines and procedures or other related procedures.
  • Experience coordinating scholarships and fellowships to the School of Graduate Studies, developing and maintaining records and files.
  • Experience organizing events.
  • Experience providing administrative support to committees.
  • Experience working with graduate policies and procedures.

Responsibilities

  • Determining logistical details required for the execution of admissions processes
  • Reviewing and assessing admissions applications
  • Determining which applications to refer to committee for selection
  • Delivering student recruitment presentations
  • Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
  • Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
  • Verifying that students have access to courses in student information systems
  • Reviewing and approving changes to program requirements for exceptional cases

FAQs

What is the duration of the Graduate Administrator position?

The position is a six-month term from November to April 2024.

Where is the Graduate Administrator position located?

The position is located on the St. George campus in Downtown Toronto.

What are the essential qualifications for this role?

Essential qualifications include a Bachelor's Degree or equivalent experience, a minimum of four years of relevant experience in advising students on academic matters, and experience in administering admissions processes, among others.

What are the primary responsibilities of the Graduate Administrator?

The responsibilities include managing admissions processes, advising students and faculty, delivering recruitment presentations, and providing detailed information on programs and policies.

Is there a preference for candidates with specific backgrounds?

Yes, candidates who belong to Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity-deserving groups are encouraged to apply.

What skills are considered assets for this position?

Assets include extensive knowledge of university graduate academic guidelines, experience coordinating scholarships, organizing events, and providing administrative support to committees.

What is the pay scale for this position?

The pay scale is USW Pay Band 12, starting at $79,874 with annual step progression to a maximum of $102,147.

What type of experience is required regarding database and report management?

Candidates should have experience working with databases and producing reports, with advanced skills in MS Office applications.

How should candidates handle sensitive information in this role?

Candidates must demonstrate the ability to handle sensitive and confidential information with good judgment.

What qualities are important for success in this role?

Important qualities include accountability, approachability, organization, proactivity, responsibility, and being a team player.

University of Toronto

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Mission & Purpose

Founded in 1827, the University of Toronto is Canada’s top university with a long history of challenging the impossible and transforming society through the ingenuity and resolve of our faculty, students, alumni, and supporters. We are proud to be one of the world’s top research-intensive universities, bringing together top minds from every conceivable background and discipline to collaborate on the world’s most pressing challenges. As a catalyst for discovery, innovation, and progress, we prepare our students for success through an outstanding global education and commitment to inclusive excellence. The ideas, innovations, and actions of more than 660,000 graduates advance U of T’s impact on communities across the globe.