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HMP Nottingham - Support Services Administration - Records (Ref: 91295)

Applications are closed

  • Job
    Full-time
    Entry Level
  • Government & Politics
    People, HR & Administration
  • Nottingham

Requirements

  • Please refer to job description.
  • This is an administrative support job in an establishment.
  • This is a non-operational job with no line management responsibilities
  • The job holder will be required to carry out the following responsibilities, activities and duties:
  • Undertake filing on a daily basis to provide effective record keeping in line with local procedures
  • Request and receive information/records from other establishments
  • Store records appropriately / forward the back record or abscond record to the requesting establishment in a timely manner
  • Send, collect and distribute faxes to appropriate staff
  • Deliver and collect post where appropriate
  • Maintain the filing system of the previous year’s files so they are moved to archive and the oldest archive year's files are sent for destruction in accordance with required standards (e.g. data protection)
  • Undertake other administrative tasks including:
  • Provide administrational assistance in area of work
  • Maintain accurate filing system for area of work
  • Respond to queries relating to area of work, redirecting where required
  • The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder
  • Please Refer To Job Description.
  • Successful candidates must undergo a criminal record check.
  • People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Responsibilities

  • Undertake filing on a daily basis to provide effective record keeping in line with local procedures
  • Request and receive information/records from other establishments
  • Store records appropriately / forward the back record or abscond record to the requesting establishment in a timely manner
  • Send, collect and distribute faxes to appropriate staff
  • Deliver and collect post where appropriate
  • Maintain the filing system of the previous year’s files so they are moved to archive and the oldest archive years files are sent for destruction in accordance with required standards (e.g. data protection)
  • Provide administrational assistance in area of work
  • Maintain accurate filing system for area of work
  • Respond to queries relating to area of work, redirecting where required

FAQs

What is the primary role of the HMP Nottingham Support Services Administration - Records position?

The primary role is to provide administrative support to ensure the safe and secure keeping of prisoners’ files, past and present, and to action requests in a timely manner to aid effective record keeping in line with local procedures.

What are the key responsibilities of this job?

Key responsibilities include undertaking daily filing, requesting and receiving information/records from other establishments, maintaining the filing system, responding to queries, and performing other administrative tasks as required.

Is this position operational or non-operational?

This is a non-operational job with no line management responsibilities.

What qualifications or skills are required for this position?

While specific qualifications are not detailed in the job description, candidates should have strong organizational skills, administrative experience, and the ability to maintain accurate filing systems.

What is the salary for this position?

The salary for this position is £23,200.

Are there benefits associated with this role?

Yes, benefits include access to a Civil Service Defined Benefit Pension scheme, learning and development opportunities, flexible working options, annual leave, public holidays, and a season ticket advance.

What does the selection process involve?

The selection process involves the use of Success Profiles, which assess your Behaviours and Strengths. Feedback will only be provided if you attend an interview or assessment.

Is a criminal record check required for this position?

Yes, successful candidates must undergo a criminal record check.

What are the nationality requirements for applicants?

This job is broadly open to UK nationals, nationals of the Republic of Ireland, Commonwealth countries, EU nationals with settled status, and others specified in the job description.

Can I get in touch for more information about this job?

Yes, you can contact the SSCL Recruitment Enquiries Team via email at Moj-recruitment-vetting-enquiries@gov.sscl.com or by telephone at 0845 241 5358.

Preventing victims by changing lives.

Government
Industry
10,001+
Employees

Mission & Purpose

The Prison and Probation Service in the UK is responsible for the management of prisons and the supervision of offenders in the community. Their ultimate mission is to protect the public by reducing reoffending and ensuring offenders are safely and securely managed. Their purpose is to support rehabilitation, provide opportunities for offenders to reform, and ensure they are prepared for successful reintegration into society. The service is committed to maintaining safety, security, and effectiveness in the criminal justice system.

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