HR Analyst, NOB, Division of Human Resources, Johannesburg, South Africa

United Nations Development Programme (UNDP)

Jan 23

Applications are closed

Job
Full-time
Junior Level
Government & Politics
People, HR & Administration
Johannesburg

Requirements

Education:
Advanced university degree in human resources, business administration, public administration or related discipline.
Knowledge and Experience:
Two years of relevant work experience in human resources with focus on recruitment and/or HR client services;
Knowledge of HR policies and their application in the employment life cycle;
Ability to understand the HR service needs of the business units;
Proficiency with recruitment and HR systems/software applications;
Strong analytical skills and mastery current office software;
Excellent organizational skills and ability to multitask in a fast-paced work environment;
Excellent communication skills, including experience in drafting reports and preparing presentations;
Proven ability to handle sensitive and confidential information;
Proven ability to work with senior management and to work in project teams;
Strong collaboration and team skills.
Languages:
Fluency in English is required; knowledge of other official UN languages, preferably French and/or Spanish, is desirable.
Required Competencies:
Values:
Exemplifying integrity,
Demonstrating commitment to UNFPA and the UN system,
Embracing cultural diversity,
Embracing change.
Core Competencies:
Achieving results,
Being accountable,
Developing and applying professional expertise/business acumen,
Thinking analytically and strategically,
Working in teams/managing ourselves and our relationships.
Functional Competencies:
Demonstrating ability to prioritize/organize large work volumes in the face of conflicting priorities;
Balancing client needs with organizational values, policies and practices;
Demonstrating strong interpersonal skills, sound judgement and ability to work effective with client manages and candidates;
Demonstrating knowledge of sourcing techniques and labor market research.
Job knowledge/technical expertise.

Responsibilities

A. Coordinating the execution of the full employment lifecycle including recruitment, onboarding, performance management, career development to exit management processes for all staff in recruited in the region:
Coordinate the recruitment aspects of the staff planning process: evaluating structure, job design and recruitment projections throughout the region;
Monitor and update recruitment plans on behalf of the HRBP and the HR Specialist, as required;
Participate in operating meetings with the clients (region and COs) when possible to gain an understanding of the operating environment and business needs;
Coordinate/administer all aspects of recruitment delivery, striving to minimize time to fill vacancies and continuously seeking opportunities to improve processes and communications to client managers and candidates;
Maintain the integrity and objectivity of the HR processes ensuring compliance with UNFPA’s HR policies and recruitment objectives;
Support the Regional HR team with recruitment drives and work closely with the HR Adviser, Talent Acquisition, to support any corporate batch hiring processes;
Coordinate the work required for the appointment and exit processes;
Assemble learning materials related to onboarding, including workshops, manuals, employee handbooks, etc.;
Reporting to the HRBP, act as the focal point for key HR processes in the region;
Train non-HR staff involved in recruitment in Country Offices, such as HR Focal points and OMs, on relevant policies and recruitment processes and support them with timely advice as needed;
Assist with contracting of recruitment agencies, as needed, and assume responsibility for overall adherence to both procurement and financial reporting requirements in the team;
Ensure service levels with external suppliers are tracked for continuous improvement;
Contribute to the tracking and monitoring of HR metrics to measure the effectiveness of core HR activities.
B. Partnership and coordination:
Partner with relevant stakeholders to ensure compliance and programme delivery in the areas of duty of care, PSEA, evaluation, audit, investigations, ethics;
Partner with relevant UNDP-BES or local UNDP office for benefits and entitlements matters;
In collaboration with DMS, PSD and Corporate HR participate in the definition and implementation of country realignment processes;
Maintain and coordinate the master schedule of HR events in the regional offices where training/dissemination of corporate initiatives are included, to ensure consistency of coverage of country offices throughout the year;
Track HR budgets and expenditures, ensuring all is properly charged.
C. Learning Support:
Perform ongoing learning needs analyses and assessment with staff across all levels in the region to determine learning needs with reference to appropriate competencies.
Review staff performance evaluations to establish learning needs and to determine local, regional or global training options as appropriate;
Advise on learning development, design, marketing, implementation and evaluation, including the use of technology.
D. As a member of the Regional HR Team, support the provision of HR client services to the Regional Office and the Country Offices, as needed:
Assist the HR Business Partner in provision of high-quality HR client services as required;
Analyze and report on the metrics of regional delivery of HR client services;
Provide analytical support on workforce trends and any custom HR analytics as required working closely with the Analytics Unit in the HR Directorate;
In coordination with the relevant HR colleagues, coordinate regular Information sharing and capacity building sessions for HR focal points in the field;
Act as the focal point for HR systems/ERP related issues.
Perform any other duties as may be required by the HRBP or the Deputy HR Director.

FAQs

What is the job title for this position?

The job title for this position is HR Analyst, NOB, Division of Human Resources.

Where is the job located?

The job is located in Johannesburg, South Africa.

What are the main responsibilities of the HR Analyst?

The HR Analyst is responsible for coordinating/administering the recruitment of locally recruited staff, supporting the HR Business Partner in delivering high-quality HR services, and managing various HR processes throughout the employment lifecycle.

What qualifications are required for this position?

An advanced university degree in human resources, business administration, public administration or a related discipline is required.

How much work experience is necessary for applicants?

A minimum of two years of relevant work experience in human resources, focusing on recruitment and/or HR client services, is necessary.

Is proficiency in other languages necessary?

Fluency in English is required; knowledge of other official UN languages, preferably French and/or Spanish, is desirable.

What does UNFPA value in its employees?

UNFPA values integrity, commitment to the UN system, cultural diversity, and the ability to embrace change in its employees.

What type of work environment does UNFPA provide?

UNFPA provides a work environment that reflects values of gender equality, diversity, integrity, and a healthy work-life balance.

Are there any specific competencies required for this job?

Yes, required competencies include achieving results, accountability, developing and applying professional expertise, analytical thinking, and effective teamwork.

What types of benefits are offered with this position?

The position offers an attractive remuneration package including a competitive net salary, health insurance, and other benefits as applicable.

Does UNFPA encourage diversity and inclusion in hiring?

Yes, UNFPA encourages diversity and inclusion and strongly encourages applications from women, LGBTQIA+ individuals, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups.

What pre-employment requirements may applicants need to fulfill?

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance, and other administrative requirements.

Is there a fee associated with the application process?

No, UNFPA does not charge any application, processing, training, interviewing, testing, or other fees in connection with the recruitment process.

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