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HR Assistant

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
  • West Chicago

AI generated summary

  • You need 1+ year office experience, bilingual in Spanish/English, HRIS knowledge, confidentiality, strong communication, detail-oriented, self-starter, Microsoft Office skills, and a positive attitude.
  • You will handle employee inquiries, data entry, FMLA support, manage ID badges, oversee cafeteria vendor relations, process verifications, and assist with payroll and attendance administration.

Requirements

  • Minimum of 1 year of office experience required, experience within a Human Resources department preferred.
  • Must be Bilingual Spanish/English - reading, writing, and speaking required.
  • Previous experience with an HRIS or Time & Attendance system is preferred.
  • Ability to maintain the utmost confidentiality.
  • Demonstrated interest in Human Resources and a genuine interest in working with people.
  • Excellent communication skills; verbal/written.
  • Detail oriented, organized, setting priorities and work effectively with the ability to multi-task.
  • Ability be a self-starter.
  • Positive can-do attitude, creative mind and the ability to work well in a team environment.
  • Personable yet extremely professional in demeanor and approachable.
  • Experience with Microsoft Office programs is required.

Responsibilities

  • Respond to employee inquiries (employee relations concerns, medical insurance, wage concerns, employee product orders, updates of personal information, locker registration, direct deposits, etc.)
  • Data entry/electronic filing (discipline/separations, wage increases, job transfers, new hires, etc.)
  • Provide administrative support for FMLA & LOA
  • Administration of employee identification badges/timecards (creating, auditing, access, working with vendor as needed). Also includes temporary employees, as needed.
  • Primary contact for plant cafeteria food service vendor (invoicing, complaints, etc.)
  • Process verification of employment requests (VOE’s) and IDES claims, tracking of medical insurance premium payments (recouping of missed premiums owed)
  • Processing of newly eligible medical enrollments (open enrollment, etc.)
  • Administration of perfect attendance lunch ticket program
  • Prepares payroll checks for distribution, including payroll stuffers, W-2’s, mailing of unclaimed checks, etc.
  • Backup to Payroll for administration of attendance line call-offs

FAQs

What are the main responsibilities of the HR Assistant at Jel Sert?

The HR Assistant is responsible for responding to employee inquiries, data entry and electronic filing, providing administrative support for FMLA & LOA, managing employee identification badges and timecards, processing verification of employment requests, and preparing payroll checks, among other duties.

Is being bilingual a requirement for this position?

Yes, the HR Assistant must be bilingual in Spanish and English, with proficiency in reading, writing, and speaking.

What are the educational and experience requirements for the HR Assistant role?

The position requires a minimum of 1 year of office experience, preferably within a Human Resources department. Experience with an HRIS or Time & Attendance system is preferred.

What is the minimum compensation for the HR Assistant position?

The minimum compensation for the HR Assistant is $21.50 per hour, with the actual pay determined based on experience, education, skills, training, and internal equity within the organization.

Are there overtime requirements for this position?

Yes, this position may require the employee to work in excess of 40 hours per week, and overtime is scheduled based on individual job responsibilities and the needs of the department.

What skills are necessary for success in this role?

The HR Assistant should possess excellent communication skills, be detail-oriented and organized, demonstrate a genuine interest in working with people, and have a positive attitude. Proficiency in Microsoft Office programs is also required.

What is the work environment like for the HR Assistant?

The work environment is a combination of a manufacturing and office setting, which may expose the employee to various odors, dust, and high levels of noise within the manufacturing environment.

Are there physical demands associated with this position?

Yes, the role requires physical activities such as balancing, walking, standing, reaching, and lifting, as well as close visual acuity for tasks like preparing and analyzing data.

What benefits does Jel Sert offer to its employees?

Jel Sert provides an extensive benefits program for regular full-time corporate employees, which can be reviewed during the interview process.

What role does the HR Assistant play in food safety and quality responsibilities?

The HR Assistant is expected to follow applicable procedures and work instructions related to food safety and quality and may back up the Plant HR Coordinator in these efforts.

Family Owned Manufacturer of Freezable Novelties & Drink/Dessert Mixes Since 1926

Retail & Consumer Goods
Industry
501-1000
Employees
1926
Founded Year

Mission & Purpose

For nearly a century, The Jel Sert Company has focused on creating high quality, high value foods and beverages that help bring people together. As a proud family owned business, they understand that sharing a meal; a treat or even just a quick beverage can be an opportunity to create meaningful time with loved ones.   Since its incorporation in 1926, The Jel Sert Company has been at the forefront of innovation in the food and beverage industry; with an evolving portfolio of brands ranging from drink mixes to dessert mixes and freezer pops.  Our beloved brands include Otter Pops, Fla-Vor-Ice, Pop-Ice, Kool Pops, Wyler’s Light, Flavor-Aid, All Sport, Super C, Pure Kick, Royal, My-T-Fine and Nature’s Hand.    The Jel Sert Company is based in West Chicago, Illinois, where over 1,000 employees share the company’s passion for creating incredible products that help families and friends gather together to make lasting memories.