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HR Assistant

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Contiem

11d ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
  • Chennai

AI generated summary

  • You need a Master's in HR or equivalent, 1+ year in HR recruitment, strong English skills, MS Office proficiency, time management, and knowledge of HR laws is a plus. Written/verbal tests apply.
  • You will support HR activities, manage records, coordinate recruitment, enhance employee engagement, assist in onboarding, ensure compliance, and organize events while maintaining confidentiality.

Requirements

  • Masters degree in human resources, Business, or an equivalent field.
  • Minimum of 1 year of experience in a human resource position, with experience in end-to-end recruitment process.
  • Excellent and effective English communication skills - spoken, verbal, and written.
  • Proficiency with MS Excel, Word, PowerPoint, and Outlook.
  • Organizational awareness and time-management skills.
  • Knowledge of HR laws and regulations is a plus.
  • There will be a mandatory written and verbal English test as part of the interview process.

Responsibilities

  • The candidate will work closely with the Managing Director to understand the HR Agenda for the Chennai office, and, over time, help build systems, practices, policies, and procedures while supporting employee engagement activities. The candidate will also work closely with the global HR team to maintain corporate alignment and compliance with both internal and external policies and regulations. This is a sensitive role, and the candidate needs to be aware of and maintain high standards of confidentiality.
  • Maintain accurate HR records and employee personnel files.
  • Maintain the companys employee handbook and ensure it is always current.
  • Create onboarding and offboarding packages.
  • Implement initiatives to enhance employee engagement, satisfaction, and well-being.
  • Assist in employee-related matters.
  • Post, manage, and track job postings through Contiems Applicant Tracking System (ATS), social media, college job boards, and other avenues.
  • Maintain communication with candidates and recruitment partners. Such as status updates, coordinating interviews, rejection notices, etc.
  • Source and review candidate CVs. Conduct initial screening calls.
  • Ensure coordination with candidates, recruitment vendors, interviews, and managers, etc.
  • Ensure the completion of new hire onboarding, orientation, and training plans identified during the hiring process.
  • Assist in creating weekly recruiting and other tracking reports.
  • Develop and update job descriptions as per hiring needs.
  • Create and manage resume alerts for open positions.
  • Seek Contiems participation in external recruiting events and prepare recruitment materials.
  • Other duties as assigned.
  • Gradually take on Office administration requirements for supplies, health and safety, and compliance.
  • Coordinate with payroll administrators to ensure that compensation, merit, and bonus changes are implemented in a timely and correct manner.
  • Assist with the performance review process, sending merit increase memos, etc.
  • Facilitate and track training sessions and workshops as needed.
  • Be a part of the Internal Complaints Committee (ICC) for POSH and attend meetings regularly.
  • Assist with enhancing the benefits program and maintaining benefits documentation.
  • Keeping current with local HR & Labor law requirements for the state of Tamil Nadu.
  • Keep up to date with professional and technical HR knowledge through networking.
  • Organize and oversee internal events, travel, celebrations, and meetings, including room setup, catering, and logistics, etc.
  • Other duties as needed.

FAQs

What is the job title for this position?

The job title is HR Assistant.

Where is Contiem Private Limited located?

Contiem Private Limited is located in Chennai, India.

What is the primary focus of the HR Assistant role?

The primary focus is on talent acquisition and HR operations.

What qualifications are required for this position?

A Master's degree in human resources, Business, or an equivalent field is required, along with a minimum of 1 year of experience in a human resource position, particularly in the end-to-end recruitment process.

Are there specific skills that are essential for this role?

Yes, excellent English communication skills, proficiency with MS Excel, Word, PowerPoint, and Outlook, along with organizational awareness and time-management skills are essential.

Will there be a test during the interview process?

Yes, there will be a mandatory written and verbal English test as part of the interview process.

Who does this position report to?

This position reports to the Managing Director of Contiem, India, with a dotted reporting line to the Director of Corporate HR.

What are the standard work hours for this role?

The work hours are Monday to Friday, from 9:30 a.m. to 6 p.m.

Does the company offer medical insurance?

Yes, medical insurance coverage is provided for the employee, spouse, and children.

What additional benefits does this position offer?

Additional benefits include life insurance coverage for the employee, 49 days of annual paid leave, employee referral bonus, flexible work timings, and an international work culture.

Is employee engagement prioritized within the company?

Yes, employee engagement is a key focus and initiatives will be implemented to enhance employee satisfaction and well-being.

What is the process for employee onboarding and offboarding?

The HR Assistant will create onboarding and offboarding packages and ensure the completion of new hire onboarding and training plans identified during the hiring process.

Will the HR Assistant have access to sensitive information?

Yes, the HR Assistant will have access to sensitive information and needs to maintain high standards of confidentiality.

Technology
Industry
51-200
Employees

Mission & Purpose

Contiem is a global content solutions provider that specialises in developing, managing, and delivering high-quality content for various industries, including technology, healthcare, and education. Their ultimate mission is to empower businesses by providing them with customised content solutions that drive communication, efficiency, and growth. Their purpose is to help organisations streamline their content processes through expert design, creation, and management, ensuring their messaging is clear, consistent, and impactful across all platforms and channels.