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HR Coordinator

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Shutterfly

2mo ago

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration

AI generated summary

  • You need post-secondary education, 2-4 years HR experience, HRIS knowledge, strong Excel skills, good communication, detail orientation, problem-solving ability, and professionalism.
  • You will process employee data, ensure compliance, provide support on HR inquiries, conduct audits, manage onboarding, generate reports, and maintain confidential records.

Requirements

  • Education
  • Post-secondary education or Undergraduate degree or equivalent related experience, preferred.
  • Experience
  • 2 - 4 years general Human Resources or related experience.
  • Working with HR-related systems (e.g., HRIS, on-boarding, applicant tracking) experience strongly preferred.
  • Other (knowledge, skills, and abilities)
  • Intermediate computer skills, including strong 10-key skills.
  • Basic Microsoft Office skills, specifically Outlook, mail merges, and strong Excel skills. Excel skills Basic to Intermediate skills (e.g., basic formulas, filtering, sorting, data summarization).
  • Strong verbal and written communication skills.
  • Detail oriented in the execution and follow-up of work.
  • Problem-solving and critical thinking skills.
  • Strong interpersonal and collaboration skills.
  • Strong professionalism, including ability to maintain confidential information.
  • Ability to balance and execute against multiple projects/priorities simultaneously.
  • Takes initiative.

Responsibilities

  • Processes data (e.g., data entry, transaction review and approval) and paperwork for new employees, status changes, employee personal information changes, terminations, and other HR/compliance forms/documents, accurately and efficiently.
  • Ensures data accuracy and integrity (e.g., change is aligned with standards or requirements); escalates changes that are outside guidelines.
  • Provides support and professional customer service to the organization and employees by responding to requests via email, telephone and in person, to provide information/answers on a variety of HR-related topics (e.g., timekeeping, HR system data, how to, policies, processes) and takes ownership to ensure prompt problem resolution. Triages and escalates issues as appropriate.
  • Conducts onboarding compliance and basic audits (e.g., I-9, background checks, onboarding events, stalled workflows) and takes the appropriate follow up action with managers/supervisors to ensure completion and compliance.
  • Follows up with managers/supervisors on overdue items to ensure new employee processing is complete.
  • Partners with Compliance and Payroll teams, in a collaborative manner, to monitor regulatory and policy requirements are consistently met as well as ensure processes are accurately followed.
  • Receives audit results (e.g., minimum wage, positions, payroll, terms with future actions) and make the necessary updates in the HR system.
  • Generates personalized email or electronic document generation and tracking (e.g., mail merge in Outlook, DocuSign administration).
  • Safe-guards all customer, employee and company proprietary and personal information ensuring customer and employee data is kept confidential at all times.
  • Provides support for various HR disciplines, processes, and inquiries.
  • Partners with HR Business Partners, Analysts, and other internal customers on data, transactions, position management, as well as field manager/supervisor training on HR-related topics, as assigned.
  • Generates reports, as assigned.
  • Prepares data upload files, ensuring data accuracy and upload success.
  • Assists with the creation and maintenance of files for all active and terminated employees.
  • Handles and distributes HR mail as appropriate.
  • Performs other projects or miscellaneous duties as requested or assigned.

FAQs

What are the core responsibilities of the HR Coordinator position?

The core responsibilities include routine HR transactional tasks, data entry, employee file maintenance, compliance tracking, and providing support to the HR team.

Where is the HR Coordinator position located?

The HR Coordinator position is hybrid onsite in Eden Prairie, MN, requiring 1-2 days a week in the office.

What qualifications are required for the HR Coordinator role?

A post-secondary education or undergraduate degree, or equivalent related experience is preferred, along with 2-4 years of general Human Resources or related experience.

What type of experience is preferred for candidates applying for this role?

Candidates with experience working with HR-related systems such as HRIS, onboarding, or applicant tracking systems are strongly preferred.

What skills are necessary for success in the HR Coordinator position?

Necessary skills include strong computer skills, particularly in Microsoft Office and Excel, strong verbal and written communication skills, detail orientation, problem-solving, and interpersonal skills.

What kind of work environment does Shutterfly promote?

Shutterfly promotes a diverse and inclusive workforce, welcoming applicants from all backgrounds and evaluating them based on qualifications.

Will the HR Coordinator be involved in onboarding compliance?

Yes, the HR Coordinator will conduct onboarding compliance and basic audits, ensuring all necessary documentation and processes are completed accurately.

How does the HR Coordinator interact with other teams?

The HR Coordinator partners with HR Business Partners, Compliance, Payroll teams and provides support to managers and supervisors on HR-related topics.

What type of reports will the HR Coordinator be responsible for generating?

The HR Coordinator will generate reports as assigned and assist with data upload files, ensuring accuracy and processing success.

How can applicants submit their applications for the HR Coordinator position?

Applicants can submit their applications on an ongoing basis until the position is filled.

Shutterfly

We make life's experiences unforgettable!

Retail & Consumer Goods
Industry
10,001+
Employees
1999
Founded Year

Mission & Purpose

Shutterfly is an online platform that provides personalized photo products and services, helping people transform their memories into lasting keepsakes. The company allows customers to create custom photo books, cards, gifts, home décor, and more, using their own photos and designs. Shutterfly's mission is to inspire people to share life's joy by making it easy to preserve, enjoy, and share their favorite moments. The purpose is to empower creativity and connection through personalised products that celebrate life's special moments.