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HR Onboarding Specialist - Onsite/Hybrid in Nashville TN

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Vanderbilt University Medical Center

Feb 9

  • Job
    Full-time
    Junior Level
  • Customer Relations
    People, HR & Administration
  • Nashville
  • Quick Apply

AI generated summary

  • You need a High School Diploma or GED and 2 years of relevant work experience.
  • You will handle inquiries, perform pre-employment checks, manage onboarding logistics, ensure document compliance, communicate with hiring leaders, and finalize processes in Workday.

Requirements

  • High School Diploma or GED (Required)
  • 2 years relevant work experience

Responsibilities

  • Receives and addresses inquiries from telephone, on-line, and on-site customers. Provides legally sound and accurate employment information to internal and external customers.
  • Performs and reviews pre-employment checks including references, licensure, criminal background and/or education verifications.
  • Responds to all questions/concerns from new hires, provides detail on orientation logistics, addresses barriers to avoid delays in start dates.
  • Maintains ongoing, positive collaboration with others in recruitment, payroll, hiring leaders, and HR partners to create lean, effective processes that minimize hand offs, delays, and errors.
  • Collects and processes new team members hire documentation prior to start date or within three days of start. Assists in ensuring government-mandated documents are complete according to the law (1-9 /E-verify, etc.).
  • Communicates with hiring leaders and recruiters about start dates, delays, and issues related to the new hire.
  • Finalizes Workday hire process, sending confirmation emails with orientation information, and completing related system data entry. Provides additional follow up with new team members as needed.
  • Communicates with new hires regarding onboarding process.
  • Reviewing criminal background checks, coordinating and reviewing completion of pre-employment requirements.

FAQs

What is the job title for this position?

The job title is HR Onboarding Specialist.

Where is the job located?

The job is located in Nashville, Tennessee.

What are the work arrangements for this position?

The position offers an onsite/hybrid work arrangement.

What is the primary responsibility of the HR Onboarding Specialist?

The primary responsibility is to support onboarding goals through standardized processes and provide a seamless onboarding experience for new staff hires.

What qualifications are required for this position?

A High School Diploma or GED is required, along with relevant work experience of at least 2 years.

What type of experience is preferred for applicants?

Relevant work experience in HR or onboarding processes is preferred.

What key technical capabilities are needed for the role?

The job requires skills in time management, communication, customer service, and some knowledge of human resources and HR compliance.

Are there opportunities for professional growth within this role at Vanderbilt Health?

Yes, Vanderbilt Health encourages professional growth and provides a supportive environment for all employees.

Is there a focus on teamwork in this position?

Yes, the role involves maintaining ongoing collaboration with recruitment, payroll, hiring leaders, and HR partners.

Are there any certifications required for this position?

No specific certifications are mentioned as a requirement for this position.

What core capabilities are emphasized in this role?

Key core capabilities include supporting colleagues, effective communication, delivering excellent services, ensuring high quality, managing resources effectively, and fostering innovation.

Is prior experience in HR necessary for this position?

While specific HR experience is not mandatory, knowledge of HR policies and procedures is beneficial.

What is the commitment of Vanderbilt Health towards its employees?

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive, and values diversity and equal opportunity.

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Vanderbilt University Medical Center

Making Health Care Personal

Science & Healthcare
Industry
10,001+
Employees
1875
Founded Year

Mission & Purpose

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.