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HR Specialist

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HNTB

13d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
  • Overland Park

AI generated summary

  • You need a degree and 3 years of experience (or 7 years without a degree), strong communication, detail orientation, problem-solving skills, vendor management, and PC proficiency.
  • You will handle Form I-9 compliance, manage immigration needs, conduct audits, develop training materials, ensure regulatory compliance, and support affirmative action efforts.

Requirements

  • Bachelor's degree in relevant field and 3 years relevant experience, or
  • In lieu of Bachelor’s degree, 7 years relevant experience
  • Able to meet deadlines and manage multiple priorities
  • Detail oriented
  • Problem solving and critical thinking skills
  • Vendor management
  • Excellent communication skills, both verbal and written
  • Excellent customer service skills
  • PC proficiency (MS Word, Excel, Outlook).

Responsibilities

  • Ensures timely submission of Form I-9 completion.
  • Audits and tracks Form I-9 submissions and assists with reporting results.
  • Creates and develops training resources, materials, and communication for local offices regarding Form I-9 requirements.
  • Serves as a liaison between immigration counsel and internal employees to drive all immigration needs.
  • Ensures timely submission of all employment-based visa processes and provide guidance to internal stakeholders.
  • Reviews and analyze new local, state and federal legislation.
  • Assists with conducting various internal audits to ensure compliance with the OFCCP/EEOC such as review of talent acquisition processes.
  • Leads all aspects for employees and applicants requesting a reasonable accommodation under the ADA.
  • Create and develop reports in HNTB’s human capital management software. Responds to requests and sends corresponding data and reporting to vendors, required reporting agencies and internal marketing teams as needed for proposals.
  • Assists with development of Affirmative Action Plans (AAPs), EEO-1 reporting, VETs and disability requirements. Create and develop educational materials for offices and supports or participates in presentations about HNTB’s role in federal, state and local compliance programs.
  • Participates in OFCCP, state and other external audit to ensure and maintain HNTB’s regulatory compliance. Reviews, audits, and prepares files as needed for site visits and desk audits.
  • Leads the firmwide outreach strategy activities.
  • Coordinates required notice postings for all offices to ensure federal, state and local compliance. Audits vendor system for updated HNTB locations and contacts.
  • Maintains compliance resources on HNTB’s internal website and participates annually in the review of human resources policies. Updates, posts and archives policies and documents on the firmwide retrieval site to ensure access of current data and information.
  • Identifies issues and escalates to manager to ensure quality performance of programs and processes.
  • Participates in special projects as required, including assisting in other areas of the team and/or department, and ensures all assigned tasks are completed timely.
  • Performs other duties as assigned.

FAQs

What are the primary responsibilities of the HR Specialist at HNTB?

The primary responsibilities include managing HR compliance activities like government-related reporting, Form I-9 compliance, immigration activities, ADA accommodations, and employment policies. The role also involves conducting audits, developing training resources, and coordinating with internal and external stakeholders.

What qualifications are required for the HR Specialist position?

A Bachelor's degree in a relevant field and 3 years of relevant experience are required. Alternatively, candidates can qualify with 7 years of relevant experience in lieu of a Bachelor’s degree.

What skills are essential for someone applying to this role?

Essential skills include the ability to meet deadlines, attention to detail, problem-solving and critical thinking abilities, vendor management skills, excellent communication and customer service skills, and proficiency in PC applications such as MS Word, Excel, and Outlook.

Where is the HR Specialist position located?

The HR Specialist position is located in Overland Park, KS (Sprint Parkway).

Is visa sponsorship available for this position?

No, visa sponsorship is not available for this position.

What kind of projects will the HR Specialist participate in?

The HR Specialist will participate in special projects as required, which may include assisting in other areas of the HR team and ensuring timely completion of assigned tasks related to HR compliance and audits.

Are there opportunities for training and development within this role?

Yes, the HR Specialist will create and develop training resources and materials for local offices regarding HR compliance requirements, contributing to professional development within the team.

What is the job type and employment status for this position?

The job type is regular, and it is a full-time position in the Human Resources Group.

HNTB

HNTB Corporation is an employee-owned infrastructure firm serving public and private owners and contractors.

Engineering & Construction
Industry
5001-10,000
Employees
1914
Founded Year

Mission & Purpose

HNTB is an employee-owned infrastructure solutions firm dedicated to improving mobility and creating better futures for communities. They specialise in delivering innovative transportation systems and infrastructure solutions that connect people and expand opportunities. With over a century of service, HNTB collaborates closely with clients to provide planning, design, program management, and construction management services, ensuring safe, reliable, and efficient transportation options. Their approach focuses on addressing complex technical, financial, and operational challenges through innovation and partnership.