Logo of Huzzle

HR Specialist, Sanford School of Public Policy

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Education & Teaching
  • Durham

AI generated summary

  • You need a Bachelor’s in HR or related field, 5 years' HR experience, strong communication skills, attention to detail, and proficiency in MS Office and HR systems.
  • You will manage course information, prepare contracts, oversee payroll processes, coordinate interviews, organize events, handle HR communications, and support faculty and staff administrative needs.

Requirements

  • Bachelor’s degree in human resources, Business Administration, or a related field.
  • Work requires knowledge of basic communications, research and mathematical principles normally acquired through a high school education.
  • Work requires the ability to review, maintain, research, and report on human resource and payroll information/activities generally acquired through five years of related experience
  • OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.
  • Proven experience in HR coordination, recruitment, and payroll management.
  • Excellent organizational, attention to detail, and multitasking skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite and HR management systems.
  • Ability to work independently and as part of a team.

Responsibilities

  • Collect information from centers and programs regarding courses they will be offering each semester.
  • Create marketing materials and postings for external sites.
  • Prepare contract letters for instructors using templates and mail merge.
  • Obtain approval for contract letters from centers, programs, and the Finance and Administration Dean.
  • Email letters to instructors, track their return, and ensure they are signed.
  • File returned letters in the shared drive and share them with Sanford HR and Faculty Affairs.
  • Provided logistical support to the Faculty Affairs Manager related to appointments, reviews and reappointments.
  • Assist search committees by booking interviews with semifinalist candidates.
  • Prepare and finalize semifinalist interview schedules for the search committee.
  • Serve as the onsite coordinator for search finalists visiting campus.
  • Arrange catering, transportation, hotel, and AV setups for candidate presentations.
  • Book restaurants for faculty dinners and breakfast meetings.
  • Oversees the electronic timecard processes for exempt and non-exempt and students. Monitors the timely and accurate submission of timecards, runs reports and identifies and monitors and resolves problematic compensation payments for staff and student through the interface with Duke Corporate Payroll Services and Duke departments as needed.
  • Verifies, audits, and confirms personnel and payroll actions for completeness, accuracy, timing, and conformity to budget and policy guidelines; makes recommendations and processes forms as appropriate for non-exempt and exempt staff.
  • Anticipates, identifies and works to resolve potential payroll problems to minimize the financial and operational impact to the school.
  • Maintain paypoints, perform regular audits
  • Generates a variety of payroll reports, reviews for accuracy and processes transactions for corrections as needed.
  • Work with all centers within Sanford for payroll issues and advice.
  • Prepare multi-purpose forms for processing if timecards are not submitted by the deadline.
  • Process student employment for faculty not affiliated with a center to included EAD’s students.
  • Prepare student offer letters commensurate with University policies.
  • Manage administrative activities associated with signature non-compensatory programs such as the Career Services professional development program.
  • Serve as a backup to the Student Employment HR Specialist as needed during peak times.
  • Maintain Sympa listservs.
  • Serve as the HR Web Administrator and maintain the HR intranet site.
  • Create and distribute the HR newsletter quarterly.
  • Create project plans for major school-wide events, such as the holiday party, career service events, and employee appreciation events.
  • Place faculty meeting and seminar catering orders
  • Implement and manage the execution of these events.
  • Process leaves of absences for faculty and staff.
  • Process Duke Temporary or other temporary requests.
  • Special projects as assigned on behalf of the team.

FAQs

What is the job title for this position?

The job title is HR Specialist, specifically an Adjunct/NRR Hiring Process and HR Coordinator at the Sanford School of Public Policy, Duke University.

What are the main responsibilities of this role?

The main responsibilities include managing adjunct instructor hiring processes, assisting with faculty searches, coordinating payroll, overseeing recruitment for research positions, managing HR communications, and coordinating school-wide events.

What are the required qualifications for this position?

A Bachelor's degree in human resources, Business Administration, or a related field is required, along with five years of related experience or an equivalent combination of education and experience.

Is this a full-time position?

Yes, this is a full-time position that requires at least 3 days of in-person work per week.

What skills are necessary for success in this role?

Necessary skills include excellent organizational abilities, attention to detail, multitasking skills, strong written and verbal communication, proficiency in Microsoft Office Suite, and experience with HR management systems.

What is the anticipated pay range for this position?

The anticipated pay range is USD $20.12 to USD $32.22, depending on various factors such as experience, education, and internal equity.

Does Duke University offer benefits?

Yes, Duke University provides comprehensive medical and dental care programs, generous retirement benefits, and a variety of family-friendly and cultural programs to eligible team members.

What type of work environment can I expect?

You can expect a collaborative and inclusive work environment that values diversity, creativity, and innovation.

Is there flexibility in the work location?

Yes, there is a hybrid work format, requiring at least 3 days of in-person work per week.

How does Duke University address diversity and inclusion?

Duke University is committed to creating a community that fosters collaboration, innovation, and belonging, ensuring that all members feel secure and welcome, and that diverse perspectives are respected.

Fueled by creativity, informed by scholarship

Education
Industry
1-10
Employees
1924
Founded Year

Mission & Purpose

Duke University is a leading academic institution dedicated to excellence in education, research, and community service. Their ultimate mission is to advance knowledge and develop leaders who can make a positive impact on society. Duke University aims to provide a transformative educational experience, fostering intellectual growth, critical thinking, and ethical leadership. By integrating rigorous academics with a commitment to social responsibility, Duke seeks to contribute to the global community and address pressing challenges through innovation and collaboration.