Human Resources-Benefit & Compensation AVP

Bank of China

2mo ago

Job
Full-time
Senior Level
People, HR & Administration
Banking & Finance

AI generated summary

You need a Bachelor's degree, 5+ years in benefits administration, knowledge of CA, NY, IL laws, payroll systems, confidentiality, and expat agreements. Certifications preferred.
You will manage time & attendance, benefits administration, vendor relationships, compliance with regulations, and employee inquiries while coordinating audits and special projects effectively.

Requirements

Bachelor’s degree in business, human resources or related field required
At least 5 years of experience in attendance and benefits administration
Knowledge of the CA, NY and IL employment rules and tax laws required
Industry knowledge of benefits administration and payroll process and procedures required
Experience in handling highly confidential information required
Knowledge of all expat agreements and calculations and taxable fringe benefits required
Demonstrated strong problem-solving skills and detailed oriented attitude
Strong experience and in-depth knowledge of payroll systems and reporting functions required
CEBS, CCP, or SPHR, PHR SHRM-CP certifications preferred

Responsibilities

Time & Attendance
Process mandatory leave requests for employees in sensitive positions and notify relevant department to suspend the access
Collect and consolidate the sensitive position list and name list from each department/branch
Consolidate and compare the name list with the leave dates to ensure waiver is received
Assist in the administration and communication of HR leaves of absences policies and programs
Time system maintenance including but not limited to update new timekeeper, supervisor, schedule change, status change, assign user group and password rest
Provide attendance system training for all level of employee as needed
Review time & attendance information for accuracy and resolve any discrepancies
Calculate overtime for night shift non-exempt employees
Prepare time and attendance file for payroll processing
Review and validate time off against balance per payroll period
Track and report accrued vacation, personal and sick time
Respond in a timely manner to inquiries concerning lateness, accrual vacation balances and leaves
Assist with the coordination of FMLA, PFL, personal/medical leave of absence
Prepare yearly PTO entitlement and send out vacation planners
Benefits Administration
Lead the annual benefits plan design and open enrollment processes
Manage open enrollment, including setting timeline, developing employee communications, delivering information sessions, and ensuring data accuracy
Manage relationships with vendors, including selecting providers and brokers, ensuring customer service levels are met
Handle complex benefit and leave inquiries to ensure timely and courteous resolutions
Develop benefits information and statistical and census data for benefit carriers and management
Collaborate with the benefit broker in the annual review of benefits program and design of benefit plan offering proposal. Review and make recommendations to Executive Management for benefit offering changes
Facilitate meetings between HR personnel, employees and managers to conduct the interactive process for employees on leave
Ensure compliance with benefits and leave administration regulations such as Employee Retirement Income Security Act (ERISA), HIPAA, ACA reporting, and others
Review and analyze changes to state and federal laws pertaining to benefits and leave administration, and report necessary or suggested changes to HR Management
Third Party Vendor Management/Control Testing
Prepare documentation materials including the quarterly due diligence, Service Agreement update, SOC reports, risk assessment form, etc.
Work with QCU team on periodically review on the vendor profile
Work with QCU team on reviewing and updating each control within B&C team and cooperate with control testing process
Assist with RCSA related inquiries
Assist with Record Retention and proceed with disposal request
Return to Office (“RTO”)
Conduct internal survey by creating survey questionnaire, collecting representative employees name list and analyzing the results
Conduct external survey on the hybrid mode in the financial industry
Communicate with outside legal counsel on the latest pandemic regulations
Prepare RTO presentation to management and memo proposal for bank-wide announcement
Assist with turnstile report analysis
Review and summarize the special accommodation requests for employees and consultants and obtain the approval from the management or outside legal counsel
Audit Coordination / Employee Management/ Special Projects
Serve as the liaison between the department and auditors (external and internal) to collect and submit information requested
Prepares monthly employee statistical report, staff list & assist with staff list inquiries from related parties
Prepare articles and summaries for Head Office requests
Conduct business continuity disaster recovery testing including conducting tests on weekend and complete pre and post test scripts
Participate in special projects and/or other duties as assigned

FAQs

What is the role of the Human Resources-Benefit & Compensation AVP?

The role involves managing daily operations related to time attendance administration and benefits administration to ensure efficient workflow and regulatory compliance.

What qualifications are required for this position?

A Bachelor’s degree in business, human resources or a related field is required, along with at least 5 years of experience in attendance and benefits administration.

What certifications are preferred for this job?

CEBS, CCP, SPHR, or PHR SHRM-CP certifications are preferred for this position.

What specific knowledge is necessary for this role?

Knowledge of CA, NY, and IL employment rules and tax laws, as well as benefits administration, payroll processes, and handling highly confidential information, is required.

What are the responsibilities related to Time & Attendance?

Responsibilities include processing leave requests, maintaining the time system, providing training, reviewing attendance for accuracy, and preparing files for payroll processing.

How does the Benefits Administration aspect of the role work?

The role includes leading annual benefits plan design, managing open enrollment, handling inquiries, managing vendor relationships, and ensuring compliance with relevant regulations.

What is involved in Third Party Vendor Management?

Responsibilities include preparing documentation materials for vendor management, reviewing vendor profiles, and assisting with risk assessments and control testing.

What does the Return to Office (“RTO”) responsibilities entail?

These include conducting surveys, communicating pandemic regulations, preparing presentations, and reviewing special accommodation requests for employees.

Are there any special projects associated with this role?

Yes, the role involves participating in special projects and acting as a liaison for audit coordination.

What is the salary range for this position?

The salary range is USD $65,000.00 - USD $150,000.00 per year, with actual salary being commensurate with relevant experience and qualifications.

Bank of China

Finance

Industry

10,001+

Employees

1912

Founded Year

Mission & Purpose

Bank of China, include BOC Hong Kong, BOC International, BOCG Insurance and other financial institutions, providing a comprehensive range of high-quality financial services to individual and corporate customers as well as financial institutions worldwide. Over the past century, Bank of China played an important role in China’s financial history. It was established in 1912 pursuant to the approval of DR. Sun Yat-sen. In the following 37 years the Bank served as the central bank, international exchange bank and specialized foreign trade bank successively. In 1949, Bank of China became the state-designated specialized foreign exchange bank. In 2003, it was named by the State Council as one of the pilot banks for joint-stock reform of wholly state-owned commercial banks. On August 26, 2004, Bank of China Limited was formally incorporated in Beijing as a state-controlled joint stock commercial bank. Bank of China is the most internationalized commercial bank in China. BOC London Branch, the first overseas branch of the Chinese banks, was established in 1929. Currently, it had over 10000 domestic operations and over 600 overseas operations. In 1994 and 1995, Bank of China became the note issuing bank in Hong Kong and Macao respectively. The Bank prepared a new strategic development plan which was approved by the Board of Directors in March 2009. Strategic Positioning: To be a large multinational banking group based on a diversified and integrated cross-border business platform, with a core business of commercial banking. Strategic Goals: To be a leading international bank delivering growth and excellence.