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Human Resources & Office Administrator_NE-ALM_101-Administration

  • Job
    Full-time
    Junior Level
  • Government & Politics
    People, HR & Administration
  • Shreveport
  • 6d left

AI generated summary

  • You need a two-year degree in HR or related field, two years of relevant experience, strong communication skills, attention to detail, and the ability to perform basic math and filing tasks.
  • You will manage employee records, oversee recruitment and hiring, ensure compliance with policies, handle payroll and benefits, and address personnel inquiries and issues promptly.

Requirements

  • Two year degree from an accredited college or vocational school in Human Resources or a related field,
  • and
  • Two years experience performing personnel and administrative work,
  • or
  • any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
  • Ability to meet attendance requirements.
  • Ability to read, write, and communicate the English language.
  • Ability to perform mathematical calculations.
  • Ability to sort and file documents alphabetically and numerically.
  • Ability to concentrate and pay close attention to detail with constant breaks in concentration associated with answering phones or speaking in person to employees requiring assistance.
  • Duties are usually performed seated.
  • Sitting may be relieved by brief or occasional periods of standing or walking.
  • Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.
  • Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.

Responsibilities

  • Monitors employee time and attendance records; audits available leave balances for employees in accordance with established policies; advises Corps Officer of consistent tardiness, excessive absences and other related attendance issues; corrects mis-punches; keys absences and punches manually if necessary to correct missed time reporting by the employee; ensures employee time is entered into the electronic time keeping system in a timely manner to make the bi-weekly payroll data deadlines
  • Instructs and counsels supervisors and employees regarding The Salvation Army personnel policies and procedures; instructs department heads of proper and effective hiring practices and employment issues.
  • Prepares and processes all new hire paperwork; orients new employees to the personnel policies and procedures; establishes personnel file for new employees.
  • Audits monthly enrollments, terminations, and changes to the Corps’ billing statement for The Salvation Army Health Plan for Divisional Headquarters.
  • Conducts a recruitment program calculated to maintain a superior work force through job posting, advertising, interviewing, reference verification, background investigations, testing, and new employee orientation.
  • Ensures the Corps Officer(s) is informed of significant problems that jeopardize the achievement of objectives, and those which are not being addressed by department heads/supervisors, particularly in personnel matters.
  • Manages the administrative functions of the Corps’ Affirmative Action Program; ensures AAP requirements are followed during the recruitment process and that updates to the recruiting system are made in an efficient and timely manner.
  • Prepares and analyzes required annual AAP reports for the Corps location; ensures proper formatting, accuracy and reliability of data; ensures all necessary reports are submitted in accordance with established deadlines; advises/corrects as necessary to preserve integrity of information.
  • Safeguards the security and confidentiality of personal/private information on employees except where duty requires communication with a superior officer; refrains from premature unauthorized release of restricted information; protects interests of employees and The Army in accordance with The Salvation Army policies and governmental laws and regulations.
  • Receives and responds to personnel-related questions from employees; serves as a technical resource on employee personnel topics and issues for the Corps.
  • Serves as a liaison for other departments and/or external parties seeking information or services from the supervisor or The Army; responds to questions, researches and provides specific and general information based on the knowledge of the Corps operations; ensures the accuracy, completeness and timeliness of all information provided; maintains the confidential nature of the position.
  • Assists the Corps Officer(s) and department heads in monitoring general job performance, socialization within the office, employee behavior and interaction with others; provides employee and/or supervisor with necessary information to correct deficiencies; attempts to investigate and resolve employee grievances under the direction of the Corps Officer(s) and Divisional Human Resources Director; processes all employee disciplinary and incident reports.
  • Monitors and ensures completion of 90 day and annual evaluations by supervisors and department heads; maintains pay increase records for appropriate storage as provided by Divisional Headquarters; audits increase reports to ensure accuracy.
  • Submits and handles all workers compensation insurance claims for employees at the Corps.
  • Reviews, records, and monitors employee attendance related to PTO, Family Medical Leave, Extended Leave, ADA; reconciles timesheets at the end of pay period to ensure all leaves of absence, whether paid or unpaid are recorded properly for payroll purposes.
  • Reviews, files, and maintains all personnel records; ensures the accuracy and completeness of the same.
  • Writes and posts job openings; receives and reviews applications and resumes; interviews and hires personnel; conducts reference checks as needed; works with the Divisional HR Department when new job descriptions or changes to existing job descriptions are needed.
  • Coordinates and schedules employee activities and training related to personnel policy and procedures, recognition program, and weekly employee devotionals.
  • Ensures that the Command remains in compliance with state and federal employment laws including the proper posting of employment posters and the maintenance of I-9 forms in personnel files.
  • Obtains criminal background reports on employees when required by nature of the job.
  • Coordinates disciplinary actions in employee matters both verbal and written.
  • Types correspondence, agreements, check requests, agendas, minutes, newsletters, bulletins and/or reports in an accurate and timely manner; acknowledges routine correspondence not needed for dictation; collates documents and prepares reports needed for Advisory Board meetings.
  • Performs a variety of administrative work associated with special projects; processes correspondence and special documents; ensures the accuracy and completeness of the same before submitting for approval and signatures.
  • Develops and maintains a filing system of a variety of correspondence, forms, cards, records, reports, and documents; maintains and utilizes the bring-up filing system; purges files to obtain and update information; ensures the files are maintained in an organized and efficient manner.
  • Processes mail in an accurate and timely manner; ensures that all mail received is forwarded to the appropriate person and/or destination; collects and prepares outgoing mail.
  • Answers telephone in a courteous and tactful manner; greets and assists employees and people from outside The Salvation Army; provides accurate and complete information regarding the office operations and/or services; attempts to resolve complaints in a calm, courteous, and tactful manner.
  • Supervises the hiring and termination of seasonal employees; ensures required payroll information is submitted in a timely manner.

FAQs

What is the location of the Human Resources & Office Administrator position?

The position is located at The Salvation Army in Shreveport, LA.

What qualifications are required for this position?

A two-year degree from an accredited college or vocational school in Human Resources or a related field, along with two years of experience in personnel and administrative work, or any equivalent combination of training and experience.

What are some key responsibilities of the Human Resources & Office Administrator?

Key responsibilities include monitoring employee time and attendance records, instructing and counseling supervisors on personnel policies, conducting recruitment programs, preparing new hire paperwork, and ensuring compliance with state and federal employment laws.

What benefits are offered to employees in this position?

Employee benefits include health insurance, paid time off (PTO), Aflac supplemental insurance, and a retirement plan.

What values does The Salvation Army prioritize in its employees?

The Salvation Army values passionate, compassionate, uplifting, brave, and trustworthy individuals.

Is there training provided for new employees?

Yes, the position includes orientation for new employees to familiarize them with the personnel policies and procedures.

What is the submittal period for applications?

The submittal period for applications is from January 29, 2025, to February 12, 2025.

How does The Salvation Army ensure confidentiality in employee matters?

The position requires safeguarding the security and confidentiality of personal/private employee information in compliance with The Salvation Army policies and governmental laws and regulations.

Are there opportunities for career advancement within The Salvation Army?

Yes, The Salvation Army offers a broad range of career opportunities and emphasizes training and mentoring for employee development.

What should applicants do to apply for this position?

Applicants should select the “Apply Now” icon at the bottom of the job posting and ensure their application is fully completed along with a resume if available.

Dedicated to helping people in need overcome poverty, addiction, and spiritual and economic hardship across the U.S.

Non-profit
Industry
10,001+
Employees
1865
Founded Year

Mission & Purpose

The Salvation Army is the nation's largest direct provider of social services. Annually, we help millions overcome poverty, addiction, and spiritual and economic hardships by preaching the gospel of Jesus Christ and meeting human needs in His name without discrimination in nearly every zip code. By providing food, shelter, eviction prevention assistance, emergency disaster relief, rehabilitation, after-school and summer youth programs, spiritual enrichment, and more, The Salvation Army is doing the most good at nearly 7,000 centers of operation around the country. The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.