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Judicial Appointments Commission - Senior Executive Assistant to Chief Executive (Ref: 91890)

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Ministry of Justice

1mo ago

  • Job
    Full-time
    Mid & Senior Level
  • Government & Politics
    People, HR & Administration
  • London

AI generated summary

  • You must be self-motivated, organized, detail-oriented, and skilled in stakeholder management, communication, IT, and PA support, with experience in prioritizing and working under pressure.
  • You will manage the Chief Executive’s diary, coordinate meetings, provide briefings, track action points, support presentations, and ensure effective communication across the team.

Requirements

  • A positive, flexible, self-motivated, and organised approach, with excellent attention to detail.
  • Experience of managing competing priorities and prioritising issues as appropriate.
  • Experience of working to tight deadlines.
  • Excellent written and verbal communication skills with the ability to adapt communication styles to suit a wide range of audience (including senior officials).
  • Strong stakeholder engagement and relationship management skills.
  • Discretion and respect for confidential information.
  • An ability to work calmly and methodically under pressure.
  • Skilled in the use of Microsoft Word, Excel, Outlook and PowerPoint and the ability to learn and use unfamiliar IT packages to a high standard.
  • Proven experience of providing PA support to senior management, or an equivalent role with similar or transferable skills.
  • Experience of minute taking

Responsibilities

  • Proactively manage the Chief Executive’s inbox and diary: scheduling meetings, flagging urgent issues, commissioning responses, monitoring and following up on actions, and being a friendly and helpful representative for them and the wider directorate both internally and with external stakeholders.
  • Coordinate the CEO’s and Deputy CEO’s diaries, actively ensuring that the right meetings are given priority, resolving scheduling conflicts and ensuring adequate time is allowed for travel, preparation, and desk work.
  • Support the Head of Secretariat in managing the JAC Chairman’s JAC stakeholder activities.
  • Commission, research, and provide high quality briefing and advice for the CEO.
  • Ensure senior colleagues are aware of potential items for discussion to support the Chief Executive in both internal and external stakeholder meetings.
  • Ensure that the CEO is fully equipped with relevant materials and briefed (verbal and written) prior to all meetings, and that arrangements for the meetings operate successfully.
  • Keep a careful note of points discussed at meetings and follow up action points with relevant managers, providing feedback to colleagues following the Chief Executive’s comments or steers on their work and outlining next steps.
  • Provide administrative support to the CEO and DCEO in the preparation of presentations, reports, and internal and external correspondence.
  • Act as a point of contact and conduit to ensure activities are coordinated and joined up across the JAC undertaking specific projects that directly support the cross-JAC priorities set by the CEO.
  • Provide an effective Senior Leadership Team secretariat function, taking ownership of weekly agendas and actions.
  • Support the DCEO in setting the agenda for monthly Strategy and Policy Division meetings.
  • Support the Head of Secretariat, to manage the Business of the Board and deliver 8 Board meetings a year.
  • Provide support as part of the Commission Secretariat team, who are responsible for all aspects of support to the JAC Commission Board and sub-Committees.

FAQs

What is the job title for this position?

The job title is Senior Executive Assistant to the Chief Executive at the Judicial Appointments Commission (Ref: 91890).

What are the main responsibilities of the role?

The main responsibilities include managing the Chief Executive’s inbox and diary, coordinating meetings, providing high-quality briefings for the CEO, supporting internal and external communications, and providing administrative support for various tasks.

What level is this position classified as?

This position is classified as Higher Executive Officer (HEO) level.

What qualifications are required for this job?

Candidates should have strong organizational skills, experience in managing competing priorities, excellent communication and relationship management skills, discretion in handling confidential information, and proficiency with Microsoft Office applications.

Is prior experience in providing PA support necessary?

Yes, proven experience of providing PA support to senior management or a similar role with transferable skills is essential.

What are the working hours for this role?

The role is hybrid with a minimum of 2 days per week in the office, but applicants may be required to attend more depending on business needs.

When can candidates expect to have interviews?

Interviews are expected to take place in late November or early December 2024.

What are the benefits offered with this position?

Benefits include an attractive annual leave allowance, flexible working opportunities, choice of pension schemes, and opportunities for learning and development.

Will candidates receive feedback after the recruitment process?

Feedback will only be provided if a candidate attends an interview or assessment.

Are there any nationality requirements for this job?

Yes, the job is open to UK nationals, nationals of the Republic of Ireland, Commonwealth countries with the right to work in the UK, and certain other nationalities as specified in the job description.

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Ministry of Justice

We protect & advance the UK's principles of justice, working to deliver a world-class justice system for all.

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2007
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