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Junior Legal PA - Employment and Immigration

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Fieldfisher

1mo ago

  • Job
    Full-time
    Entry & Junior Level
  • Legal
    People, HR & Administration
  • Belfast

AI generated summary

  • You need basic legal PA experience, good communication skills, teamwork, knowledge of MS Office, and a willingness to learn about legal document management and technical skills.
  • You will manage files, emails, diaries, and client queries, assist with document prep, billing, client onboarding, marketing, and support team members with various tasks.

Requirements

  • Basic experience or internship as a Legal Secretary/PA is beneficial.
  • Basic understanding of billing processes and diary management.
  • Good communication skills with an ability to build rapport with clients and colleagues.
  • Team player attitude, eager to support and learn from others.
  • Basic knowledge of Microsoft Office Suite (Word, Excel, Outlook) and familiarity with typing and document production.
  • Willingness to learn about legal document management systems.
  • Interest in developing technical skills relevant to a legal PA role.

Responsibilities

  • File Management: Assist in the opening and closing of files. Maintain electronic filing systems to ensure they are accurately updated.
  • Mailbox Management: Support fee earners by prioritising and categorising emails, and draft responses for basic client requests.
  • Diary Management: Help schedule meetings, preventing client meeting clashes, and ensure fee earners have necessary materials.
  • Client Liaison: Take messages, relay information, and handle simple queries with professionalism.
  • Document Preparation: Undertake limited typing for urgent documents and assist with preparing legal documents.
  • Collaboration with Legal Support Services: Delegate appropriate tasks to ensure efficient use of PA time.
  • Expiries Tracking: Monitor visa expiry dates and send reminders to fee earners.
  • Billing Support: Assist with tracking time recording updates and help with the preparation of draft invoices and standard billing narratives.
  • New Client Onboarding: Assist in preparing AML forms and engagement letters, liaising with clients for documentation needed.
  • Marketing Support: Assist with photography coordination, content updates on the website, and proof-reading.
  • Business Development Support: Help manage fee earners' contact data, and assist in organizing conference calls and international travel arrangements.
  • Team Support: Provide assistance to team members as needed and undertake additional ad hoc tasks when required.

FAQs

What teams will the Junior Legal PA be supporting?

The Junior Legal PA will be directly supporting the Immigration and Employment teams.

What skills are required for this role?

The role requires basic experience or internship as a Legal Secretary/PA, good communication skills, a team player attitude, basic knowledge of Microsoft Office Suite, and a willingness to learn about legal document management systems.

What does the job involve regarding client liaison?

The Junior Legal PA will take messages, relay information, and handle simple queries with professionalism.

What kind of benefits does the company offer?

The company offers a competitive benefits package including private health insurance, life assurance, income protection, well-being support, and flexi-gym discounts.

How does the company approach diversity and inclusiveness?

The company embraces diversity and works towards removing accessibility barriers, promoting disability and neurodiversity inclusion in the recruitment process.

Is prior experience in a legal environment necessary?

While basic experience or an internship as a Legal Secretary/PA is beneficial, it is not strictly necessary for the role.

How does the recruitment process work?

The recruitment process includes a 20–30-minute introductory call, followed by interviews that vary depending on the role. Candidates may be invited for in-office meetings for hybrid opportunities, and the average process takes around 2-3 weeks.

What types of tasks will involve document preparation?

The Junior Legal PA will undertake limited typing for urgent documents and assist with preparing legal documents.

Where is the office located?

The office is located in the iconic Titanic Quarter, which offers excellent commuter links and on-site parking.

How can I apply for this position?

To apply for this position, click 'Apply Now' to submit your CV and begin your application.

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Fieldfisher

A law firm built around people

Law
Industry
1001-5000
Employees
1989
Founded Year

Mission & Purpose

Fieldfisher is an enterprising European law firm built around people. We have market-leading practices in our four key sectors of energy and natural resources, technology, financial services and life sciences. Fieldfisher helps clients keep pace with an unpredictable and continually evolving world, with a sector-diverse team of specialist dispute resolution lawyers on hand to assist with conflicts, whatever the size or subject matter. Our network spans over 1,500 people across 25 international offices, all of which offer clients highly commercial, pragmatic advice. We are based in Belgium, China, France, Germany, Ireland, Italy, Luxembourg, the Netherlands, Spain, the UK and the US. Fieldfisher was highly commended for its approach to legal services in the European FT Innovative Lawyers Awards 2019.

Culture & Values

  • Putting People First means colleagues, clients and communities at the forefront of all we do, wherever we are, whoever we are.

  • Embracing ESG means we collectively recognise our role in leaving things better than we found them.

  • Collaboration as the catalyst for success, means it is up to all of us to do the right thing, at the right time in the right way.

Benefits

  • Cycle to Work scheme

  • Dental insurance*

  • Discounted gym memberships

  • Employee assistance programme

  • Eye tests

  • Flu vaccination

  • Health cash plan*

  • Private medical insurance (incl. dependents)*