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Junior Virtual Assistant

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Patterned Learning Career

14d ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Wilmington, +1
    Remote

AI generated summary

  • You must have a valid work permit, 2+ years in email and calendar management, travel planning, and expense reports. Proficient in MS Office, Google Suite, CRM tools, and have reliable tech.
  • You will manage calendars, organize emails, support client communication, assist with travel planning, create presentations, conduct research, and support digital marketing and operations tasks.

Requirements

  • A valid work permit is necessary in the US/Canada
  • Previous experience managing multiple clients, accounts, and projects required
  • 2+ years of providing complex calendar management and email management required
  • Experience with creating travel arrangements and compiling expense reports
  • Available to complete work, communicate via email, have Zoom meetings etc.
  • Mac (preferred) or Personal Computer (including webcam) with the most recent version of MS Office installed (all programs; PowerPoint, Word, Excel, and Outlook)
  • A fast and reliable internet connection
  • Smartphone with email capabilities and the ability to download various apps
  • Preference to candidates proficient in common online programs/software used by small business owners.
  • Technology confident - including but not limited to Microsoft Office, Google Suite, and common CRM and Project Management platforms
  • Bachelor’s degree preferred

Responsibilities

  • Executive Assistant Support
  • Regular client interfacing (via phone/video conference)
  • Email management (checking/organizing one or more inboxes for each client)
  • Calendar management (coordinate internal and external meetings for multiple executives, manage hectic and complex calendars)
  • Preparing materials such as presentations, expense reports, spreadsheets, documents, etc.
  • Travel management (researching itineraries, making reservations, booking international and national flights, etc.)
  • Assist with the development of communications and content (e.g. webinars, newsletters, emails, website content)
  • Research tasks
  • Support implementing digital marketing plans (i.e. scheduling newsletters or social media posts, etc)
  • Operations Support - creating/executing/maintaining standard operating procedures, workflows, and processes
  • Admin tasks associated with CRM software

FAQs

Is this position fully remote?

Yes, this is a fully remote position.

What is the annual salary range for the Junior Virtual Assistant role?

The annual income for this position ranges from $58K to $68K.

Is a valid work permit required for this job?

Yes, a valid work permit is necessary for candidates in the US or Canada.

What qualifications are required for this position?

Candidates should have 2+ years of experience in managing multiple clients and projects, complex calendar and email management, and travel arrangements.

What kind of technology skills are expected from candidates?

Candidates should be tech-savvy with experience in Microsoft Office, Google Suite, and common CRM and project management platforms.

Are there specific software or tools that I need to be familiar with?

Yes, familiarity with common online programs and software used by small business owners is preferred.

What type of communication tools will be used for client interfacing?

Communication will be conducted via phone and video conferencing tools, such as Zoom.

Is a bachelor’s degree required for this role?

A bachelor’s degree is preferred but not strictly required.

What are the primary responsibilities of the Junior Virtual Assistant?

Responsibilities include executive assistant support, email and calendar management, travel management, preparing materials, client interfacing, and supporting digital marketing efforts.

How important is confidentiality in this role?

Maintaining confidentiality and discretion with sensitive information is crucial for this position.

Patterned Learning Career

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Technology
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Employees

Mission & Purpose

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