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Lead Administrative Assistant - Cardiovascular Medicine

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Vanderbilt University Medical Center

11d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Healthcare
  • Nashville
  • Quick Apply

AI generated summary

  • You need 5 years of relevant work experience and a High School Diploma or GED.
  • You will manage key administrative functions, support initiatives, analyze data and budgets, oversee calendars and travel, facilitate vendor relations, and collaborate on community events.

Requirements

  • Position Qualifications:
  • Relevant Work Experience
  • Experience Level: 5 years
  • Education: High School Diploma or GED

Responsibilities

  • Performs key administrative functions which may include serving as representative of the organizational area.
  • Proactively facilitates and manages administrative functions.
  • Supports and coordinates area initiatives.
  • Compiles data, analyzes information and summarizes findings in support of an area.
  • Analyzes and prepares budgetary data.
  • Heavy Calendar Management
  • External Vendor facilitation
  • Community Event Collaboration
  • Travel and speaker schedule requiring attention to detail with accuracy

FAQs

What is the work location for the Lead Administrative Assistant position?

The work location is Vanderbilt University Medical Center in Nashville, Tennessee.

What is the required education for this position?

A High School Diploma or GED is required for this position.

How many years of experience are required for this role?

The position requires 5 years of relevant work experience.

What are the key responsibilities of the Lead Administrative Assistant?

Key responsibilities include performing administrative functions, managing calendars, coordinating initiatives, compiling and analyzing data, and facilitating vendor interactions.

Are there specific technical capabilities required for this position?

Yes, required technical capabilities include financial processes, clerical/administrative skills, ad hoc reporting, analytical skills, and knowledge of human resources policies and procedures.

What type of work environment does Vanderbilt Health promote?

Vanderbilt Health promotes an inclusive environment that values diversity and encourages professional growth and community.

Is experience with budgetary data analysis required?

Yes, the ability to analyze and prepare budgetary data is part of the responsibilities for this position.

What core accountabilities are expected from someone in this role?

Core accountabilities include independently performing non-routine tasks, problem-solving, and providing guidance to team members.

Will this position involve travel arrangements?

Yes, travel arrangements are part of the responsibilities for the Lead Administrative Assistant position.

What benefits does Vanderbilt Health offer to its employees?

Vanderbilt Health offers benefits that include professional growth opportunities, appreciation of benefits, and a sense of community and purpose among its workforce.

Is previous experience in cardiovascular medicine necessary for this role?

Previous experience in cardiovascular medicine is not specified as necessary, but relevant work experience is required.

What type of support will be provided to help develop the Lead Administrative Assistant in their role?

The position involves investing time, energy, and enthusiasm in developing self and others to improve performance and gain knowledge in new areas.

Vanderbilt University Medical Center

Making Health Care Personal

Science & Healthcare
Industry
10,001+
Employees
1875
Founded Year

Mission & Purpose

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity — of culture, thinking, learning and leading — is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.