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Legal Administrative Assistant (Remote)

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RR Donnelley

Oct 22

  • Job
    Full-time
    Senior Level
  • Legal
  • Phoenix
  • Quick Apply

AI generated summary

  • You need a high school diploma or GED, 5+ years in civil litigation, court procedures knowledge, tech proficiency, strong communication and organizational skills, and oversight experience.
  • You will manage legal documents, process reimbursements, research cases, maintain files, track deadlines, and support attorneys efficiently while ensuring confidentiality and accuracy.

Requirements

  • High School Diploma or GED with 5+ years of work experience, ideally in civil litigation
  • Proficiency in court procedures, including e-filings, trial preparation, and adherence to civil procedure rules.
  • Ability to consistently apply relevant policies, procedures, and legal regulations while executing job responsibilities.
  • May provide oversight of work conducted by junior level staff and/or review/audit work for accuracy.
  • Advanced proficiency in technology, including MS Office or MAC, for word processing, spreadsheets, and specialized legal software essential for effective job performance.
  • Excellent oral and written communication skills, enabling clear and effective communication across departments and with legal professionals.
  • Strong organizational skills with a proven ability to manage deadlines, prioritize workload, and adjust to meet evolving business needs.
  • In-depth knowledge of functional areas related to litigation or a professional field within the legal industry

Responsibilities

  • Process expense reimbursements accurately and promptly.
  • Retrieve and organize documents from courts as required for cases.
  • Utilize knowledge of civil procedure and evidence rules to research and apply legal standards effectively.
  • Prepare pleadings, motions, and other legal documents with high accuracy and attention to detail.
  • Apply familiarity with legal terminology and procedures to support legal team operations.
  • Use LexisNexis/Westlaw proficiently to gather cases for attorney review.
  • Demonstrate understanding of "redline" and "blackline" document comparisons.
  • Independently create Table of Authorities (TOA) and Table of Contents (TOC) without external assistance.
  • Conduct intake procedures and gather necessary information as assigned.
  • Enter and manage data accurately within various systems.
  • Format, input, edit, retrieve, copy, scan, and transmit legal documents and relevant information as needed.
  • Prepare pleadings, discovery documents, and contracts for filing, service, and editing with minimal errors.
  • Organize and maintain pleading/discovery binders, indexes, and case files.
  • Utilize docketing/calendaring systems to track court dates and filing deadlines.
  • Assist with overflow work including typing, filing, photocopying, and mailings.
  • Generate attorney timesheets, expense summaries, client bills, and reports as directed.
  • Collaborate with colleagues to complete assigned projects and maintain confidentiality.
  • Ensure confidentiality and integrity of client/attorney information.
  • Maintain organized files, records, and reports for easy retrieval.
  • Participate in special projects and other assigned duties as required.
  • Demonstrate strong typing skills (75+ words per minute) with excellent spelling, grammar, and punctuation.
  • Quickly learn new skills and adapt to evolving job requirements and technologies.

FAQs

Do we support remote work?

Yes, this position is fully remote.

What are the working hours for this role?

The working hours are Monday to Friday, 11am to 7:30pm PST.

What qualifications are required for the Legal Administrative Assistant position?

Candidates must have a High School Diploma or GED with at least 5 years of work experience, ideally in civil litigation.

Is prior experience in civil litigation necessary?

Yes, at least 5 years of experience in civil litigation is required for this role.

What are the key responsibilities of the Legal Administrative Assistant?

Key responsibilities include processing expense reimbursements, retrieving court documents, preparing legal documents, utilizing legal research tools, and managing case files, among others.

Is there a specific typing speed required for this position?

Yes, candidates should demonstrate strong typing skills with a speed of 75+ words per minute.

What types of software knowledge are essential for this role?

Advanced proficiency in MS Office or MAC and specialized legal software is essential for effective job performance.

Will the Legal Administrative Assistant be responsible for overseeing junior staff?

Yes, the role may involve providing oversight of work conducted by junior-level staff and reviewing/auditing their work for accuracy.

What is the salary range for this position?

The national pay range is $40,900 to $85,300 annually, dependent on various factors such as experience and geographic location.

What benefits does RRD offer to employees?

RRD offers benefits including medical, dental, and vision coverage, paid time off, disability insurance, a 401(k) with match, life insurance, tuition assistance, and more.

Is RRD an equal opportunity employer?

Yes, RRD is an Equal Opportunity Employer, including individuals with disabilities and veterans.

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RR Donnelley

Marketing & Advertising
Industry
10,001+
Employees

Mission & Purpose

RRD is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.