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Legal Administrator

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IBB Law

Sep 25

  • Job
    Full-time
    Junior & Mid Level
  • Legal

AI generated summary

  • You must have a law degree or equivalent, strong MS Office skills, legal research expertise, attention to detail, excellent communication, and the ability to work independently or in a team.
  • You will draft legal documents, manage files, liaise with clients, conduct research, proofread, handle billing, and assist solicitors while following internal procedures and maintaining records.

Requirements

  • Educated to degree level standard or equivalent, preferably in law
  • Advanced working knowledge of Microsoft applications including Word, Excel and PowerPoint
  • Experience of using a legal Practice Management System is a distinct advantage
  • Strong communication skills
  • Highly literate and numerate with the ability to read and assimilate complex written information
  • Strong legal research skills
  • A focus on accuracy and attention to detail with the ability to proof-read
  • Well organised and able to work to deadlines and guidelines
  • Excellent written and oral communication skills
  • A high level of IT proficiency
  • Good time management skills
  • Ability to work effectively independently or as part of a team
  • Strong interpersonal skills
  • Willingness to be proactive and take ownership of own learning and development
  • Commercial awareness

Responsibilities

  • 1. Drafting documents including letters of claim, witness statements, forms of authority
  • 2. Loading information onto and using the SOS Practice Management system
  • 3. Recording chargeable and non-chargeable time
  • 4. Preparing standard correspondence and documents on matters
  • 5. Liaising with clients by email, telephone and in person
  • 6. Assisting solicitors and other fee earners
  • 7. Conducting legal research using tools such as LexisNexis and Lawtel, Westlaw
  • 8. Checking lengthy documentation and proof reading as required
  • 9. Completing legal forms
  • 10. Dealing with new client enquiries
  • 11. Updating loose leaf textbooks
  • 12. File opening in accordance with IBB procedures to include data input, completion of internal forms and procedures, preparation of anti-money laundering documentation, setting up the paper file and file labels, preparing the initial letters for fee earner review
  • 13. File closing in accordance with IBB procedures to include data input, checking ledger balances, filleting files, returning client documents, completion of internal forms
  • 14. Preparation of bills in accordance with IBB procedures, to include collating disbursement receipts, liaising with accounts and preparing all documentation to be sent to the client in accordance with defined procedures
  • 15. Filing incoming correspondence, outgoing copies, invoices, reports and paper files in/out of the filing system. Assisting with file checking and organising in preparation for semi-annual quality audits
  • 16. Printing, scanning, copying documents. Generally liaising with the document management centre on document production/collation tasks
  • 17. Any other duties as and when required

FAQs

What is the term of employment for the Legal Administrator position?

The term of employment for the Legal Administrator position is permanent.

What are the working hours for this position?

The working hours for this position are full-time.

Where is the Legal Administrator position located?

The Legal Administrator position is located in Uxbridge.

What departments will the Legal Administrator support?

The Legal Administrator will support and work with the Contentious Probate department.

What types of tasks will the Legal Administrator be responsible for?

The Legal Administrator will be responsible for both legal tasks, such as drafting documents and conducting legal research, and administrative tasks, including file management and preparation of bills.

Is prior experience with a legal Practice Management System required for this role?

While experience with a legal Practice Management System is a distinct advantage, it is not strictly required for this role.

What qualifications are preferred for the Legal Administrator position?

A degree level education or equivalent, preferably in law, is preferred for the Legal Administrator position.

What essential skills are required for this role?

Essential skills required for this role include advanced knowledge of Microsoft applications, strong communication and legal research skills, attention to detail, and the ability to work to deadlines.

Are there opportunities for professional development in this position?

Yes, there is a willingness for the individual to be proactive and take ownership of their own learning and development.

Will the Legal Administrator interact with clients?

Yes, the Legal Administrator will liaise with clients via email, telephone, and in person.

What type of law does the Contentious Probate department handle?

The Contentious Probate department handles both routine and more complex legal work in the area of contentious probate law.

Is teamwork important in this role?

Yes, the ability to work effectively both independently and as part of a team is important for this role.

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IBB Law

A leading law firm providing a full range of legal services for businesses and individuals.

Law
Industry
201-500
Employees
1994
Founded Year

Mission & Purpose

IBB Law is a leading law firm in the UK that offers a comprehensive range of legal services to individuals, businesses, and charities. Their ultimate mission is to provide expert legal advice and representation, tailored to meet the specific needs of their clients, ensuring the best possible outcomes. The purpose of IBB Law is to deliver high-quality, client-focused legal solutions across various practice areas, including family law, real estate, employment law, and corporate services. They aim to build long-term relationships with clients through professionalism, integrity, and a commitment to excellence, helping clients navigate legal challenges and achieve their goals effectively.