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Legal, Assistant Company Secretary, Associate, London

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Goldman Sachs

Aug 5

Applications are closed

  • Job
    Full-time
    Mid-level (3-4 years)
  • London

Requirements

  • Should be a qualified or part-qualified Chartered Secretary (ACIS or FCIS).
  • Experience in preparing for, attending and minuting board and committee meetings, including agenda setting, preparation of board packs, liaison with presenters highly desirable.
  • Entity management experience and exposure to managing multiple entities, dealing with all aspects of Company Secretarial Practice.
  • Practical experience of using BPOW, Diligent, e-filing at Companies House and other online resources.
  • Proven excellent organizational skills and attention to detail.
  • Able to work independently and manage deadlines, and work well under pressure.
  • Excellent interpersonal and communications skills and willingness to be part of a team.
  • Enthusiasm, flexibility, proactive nature, and an interest in company secretarial matters and the business of the various business divisions at Goldman Sachs.
  • Ideally, experience of working in a Financial Services Company Secretarial role, however relevant experience gained in other industry sectors will be considered.

Responsibilities

  • To provide administrative support in the provision of company secretarial services to the Goldman Sachs Group’s entities in EMEA. This includes the preparation for board and committee meetings, including collating and distributing materials, attending and minuting the meetings.
  • Liaising with other divisions (legal, compliance, regulatory liaison, executive office) to ensure the smooth running of the boards and committees.
  • To assist the CSG in maintaining accurate entity records, assisting with processing key returns to Companies House in particular Annual Filings (confirmation statements), Officer changes (appointments & resignations), the maintenance of the PSC register and capital and other constitutional changes.
  • To assist the CSG in setting up a number of new entity records on the entity management systems.
  • To assist in maintaining the integrity of the entity and individual director information on the database and to assist the CSG in validating entity and individual information on a regular basis.
  • Liaising with overseas company secretarial service providers for SPVs in other jurisdictions.
  • Respond to the numerous requests that the CSG receives for timely management information and reports on GS entities and committees.
  • Progress the preparation of Secretary’s Certificates and Delegated Signing Authorities including Powers of Attorney.
  • Review, analyse and help implement emerging corporate governance developments.
  • Regular contact and coordination with senior members and relevant groups throughout the firm, including credit, treasury, New York legal, compliance, controllers, tax; in addition to external counsel and notaries.
  • Assist in improving the efficiency & effectiveness of the Company Secretarial Group.

FAQs

What are the key responsibilities of the Assistant Company Secretary role?

The key responsibilities include providing administrative support for company secretarial services, preparing for board and committee meetings, maintaining accurate entity records, liaising with various divisions, assisting in the setup of entity records on management systems, and responding to requests for management information.

What qualifications are required for this position?

Candidates should be a qualified or part-qualified Chartered Secretary (ACIS or FCIS).

Is prior experience in a Financial Services Company Secretarial role necessary?

While ideally, candidates should have experience in a Financial Services Company Secretarial role, relevant experience gained in other industry sectors will also be considered.

What skills are essential for this role?

Essential skills include excellent organizational skills, attention to detail, the ability to work independently and manage deadlines under pressure, excellent interpersonal and communication skills, and enthusiasm for company secretarial matters.

Will there be opportunities for training and development in this position?

Yes, the firm offers numerous training and career development opportunities, including a weekly legal training program and department mentoring schemes.

Are there opportunities to collaborate with other teams within Goldman Sachs?

Yes, the role involves regular contact and coordination with senior members and relevant groups throughout the firm, which fosters collaboration.

What tools or systems will I be expected to use in this role?

Candidates should have practical experience using Blueprint OneWorld (BPOW), Diligent, e-filing at Companies House, and other online resources related to entity management.

Is participation in diversity and inclusion initiatives encouraged?

Yes, the department encourages participation in various committees and affinity networks focused on diversity, such as Women’s, Black, and LGBT networks.

Will I have the opportunity to gain in-depth knowledge of corporate governance?

Yes, the position provides an opportunity to gain an in-depth understanding of the corporate duties and governance associated with the Company Secretarial Group.

What is the work environment like within the Company Secretarial Group?

The work environment is collaborative and professional, with a focus on diversity and inclusion, allowing for interaction with team members at all levels within the firm.

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Goldman Sachs

Finance
Industry
10,001+
Employees
1869
Founded Year

Mission & Purpose

Goldman Sachs is a global investment banking, securities, and investment management firm. They offer a range of financial services to corporations, financial institutions, governments, and individuals. Goldman Sachs' primary activities include investment banking, asset management, securities trading, and providing advisory services. Their ultimate mission is to be a leading global financial institution, providing superior financial expertise and solutions to their clients. The purpose of Goldman Sachs is to help their clients achieve their financial goals, manage risk, and navigate complex markets. They aim to drive economic growth, foster innovation, and create long-term value for their clients, shareholders, and the communities they operate in. Goldman Sachs is committed to upholding the highest standards of integrity, professionalism, and client service, serving as a trusted partner and advisor in the world of finance.

Culture & Values

  • Partnership

    We prioritize collaboration and believe in the strength of the collective, creating a culture that fosters teamwork and belonging in the pursuit of professional and personal growth.

  • Client Service

    We lead with a service mindset, working to earn our clients’ trust and exceed their expectations by understanding and overdelivering on their goals.

  • Integrity

    We hold ourselves accountable to the highest ethical standards, insisting on transparency and vigilance from our people as we learn from our experiences and make decisions that instill a sense of pride in our firm.

  • Excellence

    We aspire to nothing less than excellence, striving for exceptional performance and superior results for our clients, our shareholders, and our communities.

Benefits

  • Holiday and Vacation Policies

    We offer competitive vacation policies based on employee level and office location. This is in addition to any number of statutory and public holidays as determined by each office. We promote time off from work to recharge by providing generous vacation entitlements and a minimum of three weeks expected vacation usage each year.

  • Financial Wellness & Retirement

    The firm provides a number of resources and offerings designed to help our employees achieve their personal financial goals. We assist employees in saving and planning for retirement, offer financial support for higher education, and provide a number of benefits to help employees prepare for the unexpected. We offer live financial education and content on a variety of topics to address the spectrum of employees’ priorities — from buying a home, to navigating market volatility and investments, legacy and estate planning, tax strategies, and will preparation.

  • Health Services

    We offer a medical advocacy service for employees and family members facing critical health situations, and counseling and referral services through the Employee Assistance Program (EAP). We provide Global Medical, Security and Travel Assistance and a Workplace Ergonomics Program. We also offer state-of-the-art on-site health centers in certain offices.

  • Childcare / Family Care

    In some offices, we offer on-site child care centers that provide full-time and emergency back-up care, as well as mother and baby rooms and homework rooms. In every office, we provide advice and counseling services, expectant parent resources and transitional programs for parents returning from parental leave. Adoption, surrogacy, egg donation and egg retrieval stipends are also available.

  • Flexible Working

    Based on manager approval, the following arrangements may be available to help employees meet their personal and family responsibilities: part-time schedules, job sharing, telecommuting, and alternate hours.

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