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Legal Billing Assistant

  • Job
    Full-time
    Junior Level
  • Legal
    Accounting & Tax
  • London

AI generated summary

  • You need 2+ years in legal billing, Elite 3E experience, strong Excel skills, attention to detail, excellent customer service, and the ability to solve problems in a fast-paced, team-oriented environment.
  • You will manage billing processes, prepare reports and invoices, coordinate with teams, address inquiries, ensure compliance, and assist with e-billing and special projects efficiently.

Requirements

  • A minimum of 2 years of experience in a Billing capacity within the legal industry.
  • Used Elite 3E (desirable).
  • Good Excel knowledge.
  • The ability to work in a fast-paced environment.
  • Volume processing experience.
  • Excellent customer service acumen.
  • The ability to work independently and part of a team.
  • The ability to show strong attention to detail.
  • Excellent organisational skills.
  • High levels of proficiency with technology including Microsoft Office Suite applications.
  • The ability to evaluate problems and formulate successful solutions.

Responsibilities

  • Preparation and dispatch of Work in Progress (WIP) reports to the teams in agreed timelines.
  • Liaise with teams as appropriate to co-ordinate instructions.
  • Matter Billing arrangement code review and updates.
  • Team WIP review meetings.
  • Write off irrecoverable WIP and Disbursements.
  • Develop a strong culture of financial awareness, commerciality and accountability across our fee earner community.
  • Prepare and distribute pre-bills, prepare final bills and dispatch.
  • Execute complex bills in a timely manner.
  • Ensure completion of high volume of bills per month.
  • Produce credit notes.
  • Respond to Billing queries.
  • Ensure compliance of all regulatory requirements during the Billing process, including VAT and the Solicitor’s Accounts Rules.
  • Maintain a high-quality of service.
  • Assist with any existing and future e-billing.
  • Coordinate, monitor and process retainer funds, approved markdowns, write-offs and necessary account adjustments.
  • Coordinate ad hoc projects at the request of clients, partners, and firm management.
  • Prepare various reports and analyses, as requested.
  • Assist partners and staff with time and billing.
  • Assist partners and staff in understanding billing processes, policies and procedures.
  • Assist with special projects and analysis as directed.
  • It is an integral part of this role that you comply with information security and all firm policies and procedures.

FAQs

What is the job title for this vacancy?

The job title is Legal Billing Assistant.

What are the working hours for this role?

The working hours for this role are full time.

What type of contract is being offered for this position?

This position is being offered on a permanent contract.

Where is the location for this job?

The location for this job is Firm Wide, excluding London.

How many years of experience are required for this role?

A minimum of 2 years of experience in a Billing capacity within the legal industry is required.

Is knowledge of Elite 3E software desirable for this position?

Yes, experience with Elite 3E is desirable for this position.

What skills are essential for the candidate applying for this role?

Essential skills include good Excel knowledge, strong attention to detail, excellent organizational skills, and high levels of proficiency with technology including Microsoft Office Suite applications.

What are the main responsibilities of the Legal Billing Assistant?

Major responsibilities include preparing and dispatching Work in Progress (WIP) reports, coordinating billing arrangements, executing complex bills, and ensuring compliance with regulatory requirements during the Billing process.

What kind of culture does the firm promote?

The firm promotes a culture that values individual differences and diversity, encouraging employees to feel empowered, valued, and able to be themselves in a supportive environment.

How can applicants submit their applications for this vacancy?

Applicants can submit their applications by sending their CV and covering letter to careers@clarkewillmott.com.

Who can applicants contact for more information about the recruitment process?

Applicants can contact Carly McGill or Nathan Tanner, both Recruitment Advisors, at the provided phone numbers for more information about the recruitment process.

A leading law firm with seven offices across the country. We offer expert legal advice on a broad range of services.

Law
Industry
501-1000
Employees
1888
Founded Year

Mission & Purpose

Clarke Willmott LLP is a national law firm with over 600 lawyers and support staff (including over 100 partners) working from offices in Birmingham, Bristol, Cardiff, London, Manchester, Southampton and Taunton. The firm was established in the South West in 1888 and we are proud of our strong heritage. We are client-led; a strategic resolve which has resulted in our earning a strong reputation in sectors such as real estate and construction, retail, sport, social housing, agriculture, renewable energy and private client as well as specialist areas such as debt recovery. Working closely with our clients to provide tailored solutions for their particular situation is paramount at Clarke Willmott. We invest time and energy into developing strong client relationships in order to add real value and achieve positive results.