Legal Executive Assistant - Floater

Fried Frank

Jun 7, 2024

Applications are closed

Job
Full-time
Mid & Senior Level
Legal
$75K - $85K
New York

Requirements

Education: High school diploma required; college or business school preferred.
Experience: At least 4 years of experience in a similar position in a legal or corporate environment is required.
Skills and Abilities: Must be able to work proactively in a fast-paced and demanding environment and have the ability to prioritize a busy workload. Highly organized with exceptional attention to detail and an ability to manage multiple tasks and deliver quality results. Exhibit highest standards of professionalism and the ability to bring ideas and experience to tasks; possess excellent follow-through skills. A self-starter with ability to anticipate issues and resolve matters on their own. Ability to exercise good judgment, personal and professional discretion. Excellent communication/interpersonal skills - able to interact with staff at all levels to assure successful outcomes. Self-motivated, proactive, punctual, reliable and a team player, exhibiting a willingness to help others. Flexibility with hours and scheduling; ability to work overtime, if necessary. Must be able to develop strong working relationships within and across multiple departments and/or functions within the firm.

Responsibilities

Document processing (e.g., revisions and comparisons) of legal documents and general correspondence.
May compose and draft routine cover letters and documents for attorney review.
Proofread documents for formatting, spelling and grammar; make document revisions and comparisons.
Coordinate package deliveries with the Mail Room (e.g. messenger service, USPS, FedEx, etc.)
Enter attorney time using InTapp.
Submit expenses through Chrome River (e.g., travel expense reports and disbursement requests).
Coordinate lengthy and complex document preparation with the Document Processing Center.
Coordinate duplicating, printing and/or PDF’ing of documents with the Duplicating department.
Screen telephone calls; record accurate and detailed telephone messages.
Greet and direct clients and visitors.
Monitor and manage Bar/CLE credits and dues.
Coordinate travel arrangements (e.g. ground, rail and air); prepare itinerary.
Monitor, review and route incoming mail; deliver mail to attorneys’ offices and alert them about urgent matters.
Schedule in-person conference room meetings and arrange refreshments, meals, audio/visual equipment, etc.
Schedule virtual meetings via WebEx, LoopUp, etc.
Request visitor clearance with Lobby Security.
Enter activities and maintain and update contact names and addresses in Business Book/Outlook; maintain players and distribution lists.
File management - Work closely with Records department to coordinate removal and storage of client files as directed by attorneys and legal assistants.
Prepare conflict checks and prepare New Matter forms, Engagement Letters, etc.
Calendar management (e.g. meetings, appointments, filing deadlines and client-related activities.)
Client billing (i.e. prepare billing correspondence, edit bills and computations as directed by the billing partner).
Occasional personal work.

FAQs

What is the role of a Legal Executive Assistant - Floater in a law firm?

A Legal Executive Assistant - Floater provides dedicated administrative support to Practice Group Center attorneys on a designated schedule and also functions as a floater to support attorneys in various practice areas during the absence of their primary assistants. They collaborate with other Legal Executive Assistants and Business Services staff to ensure all attorneys are properly supported.

Who does a Legal Executive Assistant - Floater report to?

A Legal Executive Assistant - Floater reports to the Director of Legal Administrative Services. On a day-to-day basis, they work under the direction of the attorneys to whom they are assigned.

What are some of the responsibilities of a Legal Executive Assistant - Floater?

Some of the responsibilities of a Legal Executive Assistant - Floater include coordinating overflow support for attorneys with the Document Processing Center, providing administrative support to attorneys in various practice areas, and serving as a back-up assistant to other attorneys in the cluster.

How does a Legal Executive Assistant - Floater interact with other employees in the law firm?

A Legal Executive Assistant - Floater interfaces with other Fried Frank employees at all levels of administration to ensure efficient support for the attorneys in the Practice Group Center. They work collaboratively with other Legal Executive Assistants and Business Services staff to meet the needs of the attorneys.

Fried Frank

Advising the world's leading corporations, investment funds & financial institutions on their most critical legal needs.

Law

Industry

501-1000

Employees

1890

Founded Year

Mission & Purpose

Fried, Frank, Harris, Shriver & Jacobson LLP advises the world's leading corporations, investment funds and financial institutions on their most critical legal needs and business opportunities. The firm's more than 650 lawyers are based in North America, the UK and Europe.